• Michelle Hatcher

February 2020 Open Meeting Summary

Tribal Open Meeting Summary 2/7/2020 held at the Tribal Office in Aynor, SC

  1. CM’s Marion, Alan, John, Robert, CoC Rick present. Elder Glenn T present.

  2. Financial Report

  3. General Fund: $24,245.92

  4. Online Votes

  5. 1/27: Accept January 2020 Open Meeting Summary

  6. John-absent, Dalton-absent, Marion-yes, Alan-yes, Robert-yes, Rick-yes

  7. Old Business

  8. John T’s Email

  9. Building Interest

  10. Classes: language, history

  11. Movie Night

  12. Dalton: Have a Family Day each month the day after the open meeting

  13. Council Agenda

  14. No tabling issues

  15. Policy & Procedure book with private web access

  16. Allocate money for projects

  17. Should do a budget every year

  18. Glenn C: already working on windows

  19. Rick: think we need another event to increase funds

  20. Marion: from Deborah Creech: $500 for rock on driveway

  21. Suggest a priority list from Council with costs by next meeting

  22. Marion: motion to make pump station #1 priority for the year; Robert seconded

  23. Dalton: do we know its exact cost?

  24. John: from water company: $5875

  25. Couple of additional costs, around $1200 more

  26. Rick: do a meeting just for the pump station

  27. Marion: are we going to have a meeting?

  28. Rick: Family day at 5pm

  29. Marion: withdraw my motion

  30. Election Year- Elders

  31. Marion: add active attendance

  32. Alan/ Dalton: require candidates to get a certain number of signatures like state/ federal elections

  33. March Council Work Day on Policies 3/21

  34. Money paid to some & not others (Example: paying Earl & not Robert)

  35. Dalton: not aware that Robert wanted to be paid, do you? It costs Earl money to get here, his food, etc…

  36. Rick: but so does Robert

  37. John: same with Ronnie

  38. Dalton: I imagine that when the pauwau was first started, Ronnie was asked if/ said he’d do things; if people want to be paid, they should ask

  39. Rick: it’s not that they want to be paid, but they don’t want others to be paid

  40. Cemetery Guidelines

  41. Marion: I volunteer to mow the cemetery on my time

  42. Glenn: will do it with you

  43. Policy Letter: Trees

  44. Rick motioned to accept; Robert seconded

  45. Marion-yes, Alan-yes, John-yes, Robert-yes, Rick-yes

  46. John T’s birthday donation: $1500 for sewer

  47. Exemption of Membership Fees Resolution: added #7

  48. Marion: 200/yr? Thought it was 200

  49. Rick: think it should stay as written (200/yr)

  50. Alan: labor is only one with a time limit

  51. Glenn: make it 200 for 2 years (consecutively)

  52. Rick: 200hrs in 24 months

  53. Dalton: change to 2 consecutive calendar years

  54. Rick: motion to change it to 200 hours in 2 consecutive calendar years; Robert seconded

  55. Marion-yes, Alan-yes, John-yes, Robert-yes, Rick-yes

  56. New Business

  57. Committee Reports

  58. Buildings & Grounds: Glenn

  59. Dirt here, just need to get it moved around

  60. Cleaned old trailer last month; added new lock to it

  61. Windows: need to take size to the man to be able to get a price

  62. Poppy Hamilton passed; Starla’s sick

  63. Rick: friend’s child is missing

  64. Marion: Michael had a stroke and is in the hospital

  65. Pauwau: Dalton

  66. Looking for Volunteers for Pauwau2020

  67. Begin submitting stories/ pictures for this year’s book today

  68. Begin selling ads; cutoff date 8/15

  69. Meetings are the 2nd Thursday at 6pm at tribal office (2/13)

  70. Rick: need better food for volunteers/ dancers

  71. Rick: each member of Council should have a spot working the pauwau

  72. Files Committee: Dalton

  73. Need to set the voting membership

  74. Automatic: Filekeeper and Secretary: Starla, Michelle

  75. 1 Tribal Genealogist

  76. 1 Council Member (suggest Dalton because of database knowledge)

  77. Chief nominates a spot for him (suspect 2C Cheryl)

  78. Marion wants a spot

  79. Nominate Glenn C for last spot (since Starla will be here)

  80. Rick: motion to accept Dalton, Marion, Glenn as voting members on the files committee; Robert seconded

  81. Marion-yes, Alan-yes, John-yes, Robert-yes, Rick-yes

  82. Rick: do we need to have a certified genealogist?

  83. Dalton: don’t think they have to be certified

  84. Marion: a certified genealogist will cost thousands of dollars/month

  85. Dalton: may be cheaper to get one of ours certified

  86. Marion: we need to work on the files before looking into certifying a genealogist

  87. Drum

  88. Play for Christian Academy 2/21 from 8:30-11:30

  89. Family Day 2/15

  90. Alan F is bringing BBQ

  91. Elders

  92. Larry J: think we should set our own cemetery trustees

  93. Dalton: all of the trustees are Waccamaw except Hilda

Marion motioned to close the meeting; Robert seconded.

Meeting adjourned at 9:10 pm.

Respectfully submitted by Michelle Hatcher on 2/23/2020 at 12:33 am.

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