591 Bluewater Rd, Aynor, SC 29511, United States

Phone (843) 358-6877

December 2013 Open Meeting Summary 12062013

July 14, 2016

Tribal Open Meeting Summary 12/6/2013 held at the Tribal Office in Aynor, SC

 

  1. CM’s Dalton, Susan, Homer, Richia, and John present. 2nd Chief Iris served as proxy for CoC Scott.

  2. Dalton chaired the meeting in CoC Scott’s place.

  3. October minutes read

    1. 2nd Chief Iris motioned to accept; Susan seconded

    2. Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-yes, Dalton-yes

  4. Financial Report: Alan

    1. General Fund:

      1. Oct: deposits: $4262.63, debits: $1531.24, balance: $8994.47

        1. 2 $125.00 deposit items returned

      2. Nov: deposits: $11,148.67, debits: $5516.07, balance: $14627.07

        1. 2 $125.00 deposit items credited

      3. $381.00 fraudulent charge deposited back into account

    2. Building Fund:

      1. Oct: deposits: $100.00, debits: $0.00, balance: $2315.85

      2. Nov: deposits: $900.00, debits: $2069.98, balance: $1145.87

      3. Made third loan payment

      4. Chief Hatcher: would like to get enough money into Building Fund account to make final payment and leave $100 in it to keep the account

        1. Richia motioned; Homer seconded to transfer BB&T funds to pay off loan on the Building Fund

          1. Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-yes, Dalton-yes

  5. Online Votes

    1. 11/17 Allow tribal member use of office

      1. Homer-no, 2nd Chief Iris (Scott)-yes, Susan-yes, John-yes, Richia-yes

      2. Chief Hatcher proposes online votes go to everybody before the vote is taken

        1. Dalton suggested Michelle as point of contact since she has email addresses for most everybody

      3. John: on this issue: didn’t we have a policy on the office?

        1. Chief Hatcher: Jeanie forwarded an email saying rent, which could be done with Waccamaw Bucks and he asked for an exception

    2. 11/26 Re-vote to allow tribal member use of office

      1. 2nd Chief Iris (Scott)-yes, Susan-yes, John-absent, Richia-yes, Dalton-yes

    3. 12/2 Pay Tuscarora Youth Dancers for Pauwau Demonstrations $200

      1. 2nd Chief Iris (Scott)-yes, Susan-yes, John-yes, Homer-absent, Richia-yes, Dalton-yes

  6. New Business

    1. Committee Reports

      1. Grants: Michelle

        1. Nothing new till January & then start looking at sponsorships

      2. Buildings & Grounds: John

        1. Steps built, some painting done

        2. Possible Work Day 12/7

      3. Pauwau: Michelle         

        1. Very successful Pauwau, Karl was impressed

        2. Debriefing 12/7 @ Ryan’s in Conway for volunteers

        3. Homer: Karl and couple with him were very impressed

        4. Chief Hatcher: thought attendance was less, but dollar amount says different

          1. However, we don’t have an accurate count of demographics

        5. Homer: women missed kids from last year that hung at out gate and helped with books

        6. Mark A: possible help with count for next year: clicker device

          1. John: the count is important for advertising and grants

        7. John: sister in-law came & was impressed; never felt left out, even at fire circle

    2. Inactive Tribal Members

      1. Chief Hatcher suggested tabling it for 1 month

        1. Richia; Homer seconded

        2. Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-yes, Dalton-yes

    3. Mark A: Bathroom Project

      1. I have been working with SC State Representative Alan Clemmons, on getting the sewer tap, he has put me in touch with the Grand Strand Water and Sewer Authority, Who has given us a price of $3630.00 per no unforeseen problems. This would include the tank and grinder pump, along with the sewer tap.

      2. I have two leads on grants that I am currently pursuing. If the grants don't work out we can continue to pursue the bathroom, bathhouse project, Grand Strand Water & Sewer will finance the connection with a down payment of $190.00, they would finance the balance over 20 years, with interest, and the payment would be less than $20.00 a month.

      3. Crescent plumbing of South Carolina LLC, Has given me a written commitment to supply all fixtures, to include, handicap toilets, sinks and showers, and to do all the work involved to plumb the bath houses free of charge.

      4. My suggestion and what I'm working on is to get a prefab storage building, 12x20 to turn into a bath house. I will keep you informed on the progress of this project.

      5. Susan motioned to allow Mark to proceed; Richia; Homer seconded

        1. Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-yes, Dalton-yes

    4. Chief Hatcher

      1. Jeanie W got her high school diploma & now enrolled in low enforcement

      2. To 2nd Chief Phil: certificate of appreciation from Sumter Band

      3. 45 acres in land that may be donated

      4. $500 drawing date

        1. Susan motioned for 12/7; Richia seconded

          1. Homer-no, 2nd Chief Iris-no, Susan-no, John-no, Richia-yes, Dalton-yes

        2. John motioned for Family Day; Dalton seconded

          1. Homer-yes, 2nd Chief Iris-yes, Susan-yes, John-yes, Richia-no, Dalton-yes

    5. Fuel Receipts: $18.00 Check 1555

      1. 2nd Chief Iris-yes, Homer-yes,  John-yes, Richia-yes, Susan-yes, Dalton-yes

    6. John C: thanked Steve for helping at fire circle during Pauwau

    7. Johnnie F: Family Day & shrimp: will need help purchasing shrimp this year since price went up (if we want the same thing as last year)

    8. Chief Hatcher: Please sign card to Tubby

 

Susan motioned to close the meeting; 2nd Chief Iris seconded.

Meeting adjourned 8:30 pm.

Respectfully submitted by Michelle Hatcher on 12/9/13 at 11:44 pm.

 

 

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