591 Bluewater Rd, Aynor, SC 29511, United States

Phone (843) 358-6877

July 2014 Open Meeting Summary 07112014

July 20, 2016

Tribal Open Meeting Summary 7/11/2014 held at the Tribal Office in Aynor, SC

 

  1. CoC Scott, CM’s Dalton, Susan, John, Robert, and Rick present.

  2. June Minutes read

    1. Dalton: 5(b)(i)(2)(a) should not include Rick as a voting member yet

    2. Dalton motioned to accept with change; Rick seconded

    3. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  3. Financial Report: Alan

    1. General Fund

      1. Deposits: $1347.77 Debits: $1549.55  Balance: $13,032.17

      2. Chief Hatcher: a deposit & withdrawal for $1000 for TN trip included; $98 left, receipts included

    2. Building Fund

      1. Deposits: $25.00 Debits: $0.00 Balance: $1075.00

  4. Online Votes

    1. 6/14 Purchase tractor parts

      1. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

    2. 6/14 Purchase & install 2 tractor tires

      1. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

    3. 6/19 Make trip to TN (not used)

      1. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

    4. 6/30 $500 to pay taxes on TN land (turned out to be $232, look over receipts)

      1. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

  5. Old Business

    1. Membership Files

      1. Dorinda Ammons

        1. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

      2. Justin Ammons

        1. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

      3. Jessica Hudnall

        1. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

      4. Harley Smith

        1. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

      5. Jonathan Hudnall

        1. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

    2. Inactive Membership List

      1. Dalton motioned to remove ID’s #448-452 on Monthly Report Query dated 7/11/2014

    3. 2nd Chief Iris

      1. Question about spousal/ associate members being required to use tribal court, but can’t constitutionally

        1. Dalton & Chief Hatcher: need to revise membership agreement

        2. John: If associate members came to tribal court, wouldn’t that make Chief part of judicial system?

          1. Chief Hatcher: If someone doesn’t conduct themselves properly, we should ask them to leave; not part of judicial system

        3. 2nd Chief Iris: Council needs to create a resolution

        4. 2nd Chief Cheryl: why wouldn’t they go before 2nd Chief Judicial?

          1. Dalton: that’s how Chief wants to handle it

          2. Chief Hatcher: that will work

        5. 2nd Chief Cheryl: Or Council as jury, 2nd Chief Judicial to hear case

          1. Chief Hatcher: that will work

      2. Children: we have to do something for them; get them involved

        1. Can’t B&G do something with trailer for the kids?

        2. Chief Hatcher: what good does it do if they are playing games over there and a meeting is going on here from a cultural aspect?

          1. 2nd Chief Iris: groom them; games, camping trips

          2. Darlene W: have to have a mix of fun & cultural

        3. Jeania K: would love to bring kids here, not sure younger ones would sit still long enough though

        4. 2nd Chief Iris: two people (Jessica & Hayes) willing to take over youth group

        5. Rick: let them watch a video about culture during the meeting

        6. Chief Hatcher: put electric, air, bathroom there now

        7. John: still don’t think we need toys

        8. John to work on it  with Rick & present costs to Council

          1. John: need someone with carpentry skills

    4. Committee Reports

      1. Arts & Crafts: Susan

        1. Dalton motioned; Robert seconded for Chief Hatcher to be on committee

          1. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-abstain, Scott-yes

        2. Applications

          1. Darlene White

            1. Robert-yes, Chief Hatcher-yes, Susan-yes, 2nd Chief Iris-yes

          2. 2nd Chief Phil White

            1. Robert-yes, Chief Hatcher-yes, Susan-yes, 2nd Chief Iris-yes

          3. Neal Richard

            1. Robert-yes, Chief Hatcher-yes, Susan-yes, 2nd Chief Iris-yes

          4. Congratulations to new artists

        3. Chief Hatcher resigned from committee

        4. 2nd Chief Iris asked to schedule a meeting

        5. Chief Hatcher suggested nominating voting members/ Robert seconded

          1. 2nd Chief Phil, Neal nominated as voting members

          2. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

          3. Now 6 members as voting members

      2. Grants: Michelle

        1. Section 184 Grant for Home Repairs

        2. Housing Trust Fund 10/1

          1. Through state; have to meet criteria

          2. No interim draws, only final payment

        3. Rebuilding Together for cosmetic home repairs

      3. Buildings & Grounds: John

        1. Thank you to Donnie, Richard T, Wayne T, Rick

        2. Cemetery Fund: $410

        3. Solstice: discussed making it more vendor-friendly as far as spacing

          1. Get away from spending money on all electrical outlets

          2. Move them behind tents to avoid tripping

          3. 5-6 RV spots for food court at front of grounds

            1. 200 amp box; 30 amp per site & water

            2. Spread them out, more than 22ft requested

            3. No RV’s in that area

          4. Susan: you’re still going to have a problem with congestion (and described spacing between dance circle and vendor circle)

          5. Chief Hatcher: too late to do this year; land has to heal

          6. Susan: Can food vendors see Pauwau from spot you want to put them?

          7. Dalton: separate the two issues out

            1. 2nd Chief Cheryl: power, space

            2. John: aside, if want to do a living village, dance circle is in wrong place

          8. John motioned to allot money for 6 RV spots; Dalton seconded

            1. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

          9. Spring Trimmer Receipt: $390.48

          10. Neal & Wayne went through nature walk; want to reinstitute it

            1. Perhaps scouts could help

          11. Working on leveling & cool seal

          12. Pond fence: take down or revamp

            1. 2nd Chief Cheryl: teenage boys would like to go fishing

            2. Scott: before Pauwau?

              1. John: after

            3. Rick motioned to take down the fence, cut trees, revamp area after Pauwau; Susan seconded

              1. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

      4. Pauwau: Susan

        1. Had meeting on 7/9/2014

        2. Hotel price is $53 this year; possibly next as well

        3. Hog Heaven fund raiser: $750

          1. Money to be used for 2 billboards

        4. Billboards: information sent to Lamar

        5. Rivertalk: Mon. @ 11:30, also a couple before Pauwau

        6. Debbie B brought up curbing Waccamaw Bucks to raffle & dues

          1. John: some people do so much work for Waccamaw Bucks, but get so little of them, after awhile they aren’t useful

          2. Scott: would rather them pay dues than win a $500 raffle

          3. Rick: after someone has volunteered for so much, why does he have to pay a gate fee?

            1. Chief Hatcher: we have to make money at Pauwau to pay people (MC’s, lead dancers, drum, etc…)

          4. Darlene W: make them non-transferable/ sole-use only

          5. Alan F: keep list throughout year of who works

            1. Michelle: all volunteer forms are supposed to be turned in to me

          6. Susan: Waccamaw Bucks help people who can’t come up with money to pay dues

          7. Dalton motioned to restrict Waccamaw Bucks to raffle/ dues; all volunteers to get a personal gate pass

            1. Chief Hatcher: not that simple- not everyone knows who volunteers

          8. Ahead of timeline

          9. Deadline for ads & Program Book articles is 8/15

            1. Darlene W asked about an “In Memory” page

              1. Susan: cost is $25; anyone can do them

            2. Mark A: would like to see different recipes

              1. Michelle: send them to us

    5. Fuel Receipt: $81.14 Check 593

      1. Dalton motioned; Rick seconded

      2. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

    6. Chief Hatcher’s TN receipts looked over and accepted

      1. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

    7. Aynor Hoe Down volunteers: John & Rick

      1. John motioned to spend $60 on Hoe Down fee; Dalton seconded

        1. Rick-yes, Robert-yes, John-yes, Susan-yes, Dalton-yes, Scott-yes

      2. Michelle to fill out and send form in

        1. Note: Done on 7/14/14

    8. 2nd Chiefs

      1. Cheryl: safe room: FEMA gives them to the state; still looking into it

        1. Possible alternate safe location in event of hurricane

          1. Not sure because we aren’t here at office all the time

          2. John: would it help as tribe since we have mobile homes; give tribal members a safer location?

        2. Darlene W: gone through all FEMA classes; not likely tribe will get it because there is a school a mile away

    9. Chief Hatcher

      1. To Mark A: good suggestion on program book

      2. We have & approved 2 master genealogy charts (James Hatcher, John Dimery)

        1. Will be required to have 80% core members when law changes

          1. 2nd Chief Iris: will have percentages next month

        2. Need to see birth certificates/ census report in all files

      3. Rep Rutherford: proposal for SC gaming to everyone

        1. Request him to tailor it to only state recognized Indian tribes

      4. Add sewer/ septic project to monthly agenda

        1. 4/4 vote was to begin with pump

      5. Drum briefing by Rick Hudnall

        1. 2nd Chief Phil asked about who would teach, where, etc…

      6. TN property: 2 thank you letters framed, signed by everyone for them

        1. Neal: If I were in TN, can I go hunt, fish, etc… there?

          1. Susan: don’t know about hunt, up to Council

          2. He’d like $5/ day for electric though

        2. Susan: Chief Norris said it would be good spot for retreat, sweat lodge

      7. Pauwau 9/20: Santee

 

Dalton motioned to close the meeting; Susan seconded.

Meeting adjourned 9:25 pm.

Respectfully submitted by Michelle Hatcher on 7/30/14 at 11:51 pm.

 

 

 

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