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April 2014 Open Meeting Summary 04042014

Tribal Open Meeting Summary 4/4/2014 held at the Tribal Office in Aynor, SC

  1. CoC Scott, CM’s Dalton, Homer, Susan, Robert, and John present.

  2. March Minutes read.

  3. Dalton motioned to accept; Robert seconded

  4. Homer-yes, Susan-yes, John-yes, Dalton-yes, Scott-yes

  5. Financial Report: Michelle (from Alan’s email)

  6. General Fund

  7. Deposits: $236.00 Debits: $392.25 Balance: $14269.13

  8. Building Fund

  9. Deposits: $25.00 Debits: $0.00 Balance: $480.00

  10. Online Votes

  11. Sell boat motor to Mark A for $200

  12. Homer-yes, Susan-yes, John-yes, Dalton-yes, Scott-yes

  13. Motor sold As-is

  14. Receipt emailed to Mark

  15. Old Business

  16. Inactive Membership List

  17. Dalton motioned to remove from ID #336 & 307 on Monthly Report Query dated 3/7/14

  18. Homer seconded

  19. Homer-yes, Susan-yes, John-yes, Dalton-yes, Scott-yes

  20. 1-year Associate Members to update

  21. Ray Ammons

  22. Sean Strickland

  23. Michele L. Ammons

  24. Dalton motioned to update these to full memberships since they have worked at the Pauwau & attended meetings

  25. Homer seconded

  26. Homer-yes, Susan-yes, John-yes, Dalton-yes, Scott-yes

  27. 2nd Chief Cheryl suggested doing these prior to the open meeting

  28. Old Business List

  29. B&G

  30. Rake, pitchfork, RoundUp purchased

  31. Dalton motioned; Homer seconded to reimburse full amount

  32. $116.87 Check 1566

  33. A&C

  34. Scott read Carol Ann’s email & Program Committee Resolution to meeting (stating 4 votes carry the issue)

  35. Homer said it was first time he had seen the letter, possibly due to his own email issues

  36. John worried about discouraging A&C

  37. People willing to reform committee as voting members: Becky, Robert, Susan, 2nd Chief Phil

  38. Susan motioned; Robert seconded

  39. Homer-yes, Susan-yes, John-yes, Dalton-yes, Scott-yes

  40. Moving Bank Accounts

  41. Given choices in area, HCSB is best bet

  42. Dalton motioned to switch to HCSB; Homer seconded

  43. Homer-yes, Susan-yes, John-yes, Dalton-yes, Scott-yes

  44. New Business

  45. Committee Reports

  46. Grants: Michelle

  47. Waiting on SCAC notification

  48. B&G: John

  49. Cemetery maintained

  50. Thanks to Wayne, Donnie, Jameson (?)

  51. Water under office- need French drains; approx. cost: $700

  52. Cool seal: $500

  53. To level: roughly 1.5” from center

  54. Be ready to do other repairs at same time

  55. Budget: $1700 for 4 projects

  56. John motioned; Dalton seconded

  57. Homer-yes, Susan-yes, John-yes, Dalton-yes, Scott-yes

  58. Tractor needs new tires or 1 decent used tire

  59. Spring trimmer & brush blades

  60. John motioned to purchase spring trimmer for $375 or less

  61. Dalton seconded

  62. Homer-yes, Susan-yes, John-yes, Dalton-yes, Scott-yes

  63. Cemetery: need narrow riding mower or look into yard service

  64. John motioned to appoint Neal to B&G Committee

  65. Dalton seconded

  66. Homer-yes, Susan-yes, John-yes, Dalton-yes, Scott-yes

  67. PW: 2nd Chief Cheryl

  68. Had meeting 3/12

  69. 2014 camping form reflects gate charges

  70. Budget: removed some items

  71. Timeline: contracts are ready to go out

  72. Billboard quote from last month was a nonprofit price

  73. Ad sales: we need volunteers to help

  74. Show past books to businesses

  75. Fundraiser 4/26: Socastee Heritage Festival Event

  76. Request donations for past program & coloring books

  77. Ronnie Floyd w/ tipi, Trevor will dance

  78. Vend items for fundraising (not food)

  79. Chief Hatcher: would like Rick H to go work with Ronnie

  80. Rick H agreed to go

  81. In-kind donations: Water, paper products, etc… accepted

  82. Chief Hatcher: do we give them anything for donations?

  83. Mark A: can we get a banner made in time for PW?

  84. Chief Hatcher: can check Pepsi

  85. Next meeting: 4/9 @ Ryan’s

  86. Fuel Receipt: $46.65 Check 1567

  87. Homer motioned; John seconded

  88. Homer-yes, Susan-yes, John-yes, Dalton-yes, Scott-yes

  89. Res J-HH-03-07-1014-001: Appointment of Council of Elders as Tribe’s Election Officials: 2nd Reading

  90. Will replace SB-10-01-2010-001

  91. Chief Hatcher

  92. GSW&S recommends septic tank & would write letter to do it

  93. $3700 w/ $190 down, finance rest over 17 years

  94. Dalton motioned; Homer seconded to start project with pump

  95. Homer-yes, Susan-yes, John-yes, Dalton-yes, Scott-yes

  96. Need policy on letters of intent (formal date to get them in)

  97. Mud pile on road: they may get us gravel; may be up to us

  98. John A: Prison program: if interested in talking about cultural things, let him know

  99. Honorary members- need to find out if they have right to sue outside tribal court

  100. Letter from 2nd Chief Cheryl to member read in meeting

  101. Honorary member application

  102. Sponsored by Susan

  103. Bettina Glatz-Kremsner

  104. Homer: concerned about who we’re letting into tribe

  105. Dalton seconded

  106. Homer-yes, Susan-yes, John-yes, Dalton-yes, Scott-yes

  107. Justin Ammons & Glen T’s son- waive fee & expedite it

  108. Susan: provided they get application in by next meeting

  109. Dalton motioned; Susan seconded

  110. Homer-yes, Susan-yes, John-yes, Dalton-yes, Scott-yes

  111. Investment Business

  112. Bingo

  113. 2 types

  114. 1 license per 501 (c)(3)

  115. Would create jobs with tribal preference

  116. Need to reimburse Susan for choker we gave visitors

  117. Scott approved $50.00 Check 1568

  118. Letters of Intent: send to Susan to put in newsletter

  119. HB4360 sitting in committee; S611 passed senate

  120. Would stop formation of new tribal groups

  121. CMA meeting: tried to reverse S611 stance

  122. Only had 1 tribal leader there at the time

  123. Say they will try to pull it, but they weren’t the ones who introduced it

  124. Drum finished now

Dalton motioned to close the meeting; Susan seconded.

Meeting adjourned 9:00 pm.

Respectfully submitted by Michelle Hatcher on 4/28/14 at 3:15 am.

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