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October 2012 Open Meeting Summary 10052012

Tribal Open Meeting Summary 10/5/2012 held at the Tribal Office in Aynor, SC

1. CoC Scott, and CM's Neal, Susan, Dalton, and Richia present. Homer arrived when discussing files.

2. September minutes read.

a. Dalton motioned to accept; Neal seconded

1. Neal-yes, Susan-yes, Dalton-yes, Richia-yes, Scott-yes

3. Financial Report: Michelle

a. General Fund: $4717.02

b. Building Fund: $1467.71

4. Online Votes

a. 9/12 Accept the program book

1. Neal-yes, Susan-yes, Dalton-yes, Richia-yes, Scott-yes

b. 9/13 Purchase gravel for driveway

1. Neal-yes, Susan-yes, Dalton-yes, Richia-yes, Scott-yes

c. 9/21 Get logo done in color for side of office

1. Neal-yes, Susan-yes, Dalton-yes, Richia-yes, Scott-yes

d. 9/21 Videos/ calendars

1. Neal-yes, Susan-yes, Dalton-yes, Richia-yes, Scott-yes

2. CoC Scott: Elder Doug will finance calendars & we can pay him back

a. CM Susan: late in year- 2013- we would have to sell now

b. CM Richia: people will buy for photos & info

c. Chief Hatcher: do a 2014 calendar

d. Elder Doug: don't know that people will buy a year in advance

e. Donnie: make it a perpetual calendar

f. $800 for 2013 Richia motioned; Neal seconded

1. Neal-yes, Susan-yes, Dalton-abstain, Richia-yes, Scott-yes

5. Committee Reports

a. Grants: Michelle

1. SCAC: Ms. Carroll said they were slow on getting packets out

2. Lowe's grant: requires eligibility test, will look into it

3. Elder Hank: call Food Lion

b. Building & Grounds: Neal

1. Roof needs to be done

2. Asphalt: 260+75: needs to be spread out

3. Work day Sunday

a. Donnie: my sewer needs fixed

c. Arts & Crafts: Susan

1. Meeting on 10/9

d. Pauwau: Michelle

1. Meeting 10/10

2. Vendors application still coming in

6. Elections Committee 2012

a. Council appointed Michelle, Susan, Jerry, Becky, and Angela to count ballots

7. Susan for Iris about files

a. Files approved- fees paid by check and check bounced- send files back to people

1. Chief Hatcher: add to constitution- not member till checks clear

2. CM Richia: all things should be in order before they are members

3. CM Susan: change wording on application to money order/ cashier's check

a. or valid process fee

4. CM Dalton: only limit seen in constitution is due process

a. until requirements are met, they aren't members

5. For list of people whose checks have bounced:

a. Homer- no, Neal-no, Susan-no, Dalton-no, Richia-no, Scott-no

b. vote means they aren't members yet

8. Resolution DH-08-03-2012-001: Creating an Inactive Membership Status: 3rd Reading