591 Bluewater Rd, Aynor, SC 29511, United States

Phone (843) 358-6877

August 2016 Open Meeting Summary 08052016

August 31, 2016

Tribal Open Meeting Summary 08/05/2016 held at the Tribal Office in Aynor, SC

  1. CM’s Dalton, Mark, Homer, Robert, Susan, and Rick present.

  2. Chief Hatcher appointed John T to Council and swore him in to office

  3. Mark: flag given to the tribe & Chief Hatcher, donated by Ms. Dori

  4. Council retired to Executive Session and returned to open meeting

  5. Dalton read Jeania’s emails concerning files and ID cards, as requested

  6. June minutes read

    1. Mark motioned to accept; Susan seconded

      1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, John-abstain, Rick-yes

  7. Financial Report

    1. General Fund: $10,073.76

    2. Building Fund: $4,431.33

  8. Online Votes

    1. 6/9 Accept HTC DSL Proposal

      1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, Rick-yes

    2. 6/12 Port-a-potties for LW5

      1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, Rick-yes

    3. 6/12 Allow camping on grounds by LW5 participants

      1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, Rick-yes

    4. 6/20 Fix septic tank: $525

      1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, Rick-yes

    5. 6/23 Pumpkin Patch Budget: $300

      1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, Rick-yes

    6. 7/20 Hold off sending new constitution

      1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, Rick-yes

  9. Old Business

    1. Cemetery Encroachment: 2nd Chief Cheryl

      1. Need an attorney; nothing happened in probate

      2. Long process; it could take years to resolve

      3. Chief Hatcher: still think we should write a letter to the judge

        1. Looks like a boundary dispute, our 2 acres wasn’t clearly laid out on the map

        2. Recommend giving Mr. James the piece of land he’s on

          1. John T: need to stake out 2 acres that are ours and get him to agree to it

      4. Larry: dogs run loose, bite my son, defecate on the property

      5. Chief Hatcher: if it’s not our land, it’s not Council business, it’s external.

    2. Cemetery Trustees Update

      1. Elder Dan: paperwork not available yet

  10. New Business

    1. Dalton: Inactive list was sent by email

      1. Motion to table till Sept meeting; Susan seconded

        1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, John-yes, Rick-yes

    2. Rick: Fuel Tank (Diesel): company brings fuel out here & at cheaper price than the gas station

      1. 2nd Chief Phil: don’t fill it all the way up though

      2. Rick: asking for budget of $300 for tank and fuel (100gals)

        1. John: motion to set aside up to $300 for tank & pump; Robert seconded

          1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, Rick-yes

          2. To come from Building Fund

    3. Committee Reports

      1. Arts & Crafts: Susan

        1. Brookgreen: need volunteers to help build suk; they will help us build ours once theirs is in place

          1. Probably take 1 day to cut willows and put up

          2. Covering half of it

      2. Grants: Michelle

        1. SCAC: $1000

        2. Chief Hatcher: Horry County Council decided not to give us accommodation tax grant

      3. Pauwau: Michelle

        1. Working on ads and PSA’s

        2. We discussed Craig Talbot and his behavior at last year’s pauwau (blessing circle, smudging people, etc)

          1. The committee decided to ban him from the Pauwau & ask that Council consider banning him from all WIP events

            1. Susan motioned to ban Craig Talbot from all WIP activities; Dalton seconded

              1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, Rick-yes

              2. Chief Hatcher to send letter to notify him

      4. Constitution: Dalton

        1. Concerns of core v non-core

          1. Current constitution, 2 positions require you to be core

          2. Proposed constitution, 2 positions require you to be core

          3. Before the proposed constitution, there have been plenty of non-core CoC

          4. With the proposed constitution, the CoC steps into the Chief position & both are elected positions

          5. John: reason for the change is 2nd Chief isn’t an elected position, not a popular vote

          6. Elder Hank: 2 different areas of government; concern that the same thing as before will happen again

          7. Dalton: need to figure out if any position needs to be core. If not, it’s no different structurally; otherwise, you have to make sure the next position is core

          8. Chief Hatcher: Sticking with Chief position for moment, Chief has to be core; it doesn’t make sense to have someone with no ties to the tribe running it; not in favor of CoC being core. The first 2nd Chief has to be core and take over Chief position (like a VP)

            1. Dalton: the logic for that would be Speaker of House (take over VP spot)- CoC

            2. Rick: don’t think you need to be any nationality to run for office

            3. 2nd Chief Phil: understand Dalton’s point; I feel like I’m always having to prove I’m Native American, despite being Waccamaw, Cherokee, probably Catawba

          9. Chief Hatcher: would like to see CoC as elected position

          10. John: also know lots of core who don’t have a vested interest; could vet them

            1. Dalton: no; they have to be elected

            2. John: approve them to be elected

            3. Dalton: there needs to be a separation of powers

          11. Rick: problem with core thing is that it limits leadership

          12. John: general populous should have right to vote for non-core

          13. Rick: what if non-core member has been an asset for 20years? What makes you think they will turn?

          14. Susan: tribe based on Dimery settlement. Why would we want an outsider to be the leader?

          15. John: you want the best person capable of leading the tribe to lead the tribe

          16. Elder Hank: still think Chief should be able to appoint 2nd Chiefs

          17. Elder Dan: if he’s (non-core) on the ballot, what happens?

            1. Dalton: he can be on the ballot for Council, just not CoC

          18. Chief Hatcher: how many think Chief should be core? Non-core?

            1. Motion based on audience & vote require Chief to be descendant of Dimery settlement; Susan seconded

              1. Dalton-abstain, Homer-yes, Robert-abstain, Susan-yes, Mark-yes, John-no, Rick-no

          19. Chief hatcher: how many think core CoC should take Chief spot should he get ill, quit, etc?

            1. Motion that first 2nd Chief take over should Chief get ill, quit, etc; Susan seconded

            2. Dalton: for that purpose, have Chief announce his Vice Chief up front

              1. Vice Chief and two 2nd Chiefs appointed (instead of 3)

              2. Motion that Chief and first 2nd Chief run as a team; Mark seconded

                1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, Rick-yes, John-yes

            3.  Chief Hatcher: now anyone can run as CoC

          20. Elder Doug: don’t changes have to be ratified?

            1. Dalton-yes

          21. John: don’t we have to delineate the line of succession?

            1. Dalton: yes

            2. Chief Hatcher: now CoC should be Chief pro-tem should something happen till next election

              1. Motion for line of succession: Chief- Vice Chief- CoC; Rick seconded

                1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, Rick-yes, John-yes

      5. Buildings & Grounds: Larry

        1. New locks and extra keys

        2. John: crosses made?

          1. Larry: yes

        3. John: electrical sites at circle need total power

          1. Rick: power company says things are good

        4. John: Cemetery Fund: $531

        5. Dalton: can we get B&G to price gravel for the parking lot?

          1. Mark: if we put it out now, it will sink; do dirt first

          2. Larry: we could dig another pond and use that dirt

            1. Mark: know someone with heavy equipment

      6. Drum: Rick

        1. At a standstill

      7. Member Files

        1. Mark: if an application is denied, do we send them a letter?

          1. Susan: check with Jeania

        2. Susan: started going through files with John Abrams

          1. Lots don’t have membership agreements

          2. 1-281 do not have a place for member to sign on the application

          3. 4 different application types with revisions

          4. Parents voter registration cards in children’s files

          5. Outdated children’s files

          6. Spousal apps in member files

          7. Irregularities: Council signed off, but different numbers put in the vote tally

          8. Duplicate apps

            1. Propose tossing unnecessary duplicate applications or mail them back to member; Dalton seconded

              1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, John, Rick-yes

          9. Propose sending a letter to member requesting missing items with a 45-90-day return period

            1. John: like the membership agreement

            2. Dalton: give them a date, not just 90 days

            3. Susan: will write the letter and submit it Council for changes

            4. Dalton: if they don’t send missing items in, kick them out

              1. Suggest attaching renewal fees and 1 year ID card to it

                1. ID: anyone 65+, government 12+ years, donated $1000+, special needs are exempt

          10. Chief Hatcher: need to be careful about different types of apps; grandfather the current ones

    4. Membership Files

      1. Jonathan Hudnall (child member turned 18)

      2. Darin Sutton (membership agreement added to file)

      3. Larry Jernigan (update to full); Mark suggested

        1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, John-yes, Rick-yes

      4. Trevor Sievers (child member turned 18, ID 581)

      5. Shane Sutton (Honorary, pending picture)

        1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, John-yes, Rick-yes

      6. Marion Craddock Jr: Mark motioned; Susan seconded

        1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, John-yes, Rick-yes

      7. Daniel Jake Craddock: Mark motioned; Susan seconded

        1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, John-yes, Rick-yes

      8. Marion Craddock III: Mark motioned; Susan seconded

        1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, John-yes, Rick-yes

    5. Susan: Census 2020: interviews in Columbia pay $40; flyers at office and on FB site

    6. 2nd Chief Cheryl

      1. Online Horry County Cemetery Database: highlighted area around here; 2010 tribal statistical area

    7. Receipts

      1. Fuel: $39.85 Check 692

        1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, John-yes, Rick-yes

      2. Reimburse Susan for LW5: $149.38 Check 531

        1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, John-yes, Rick-yes

      3. Tractor repair: $103.20 Check 1056

        1. Dalton-yes, Homer-yes, Robert-yes, Susan-yes, Mark-yes, John-yes, Rick-yes

    8. Chief Hatcher

      1. Census Records help with federal recognition

      2. Introduced Dr. Wendy Trott

      3. Dr. Wendy: first wanted to know what federal recognition was; it’s not just proving you are Native

        1. Branch of acknowledgement transferred out of the BIA

        2. 7 criteria for recognition; draft version posted on 8/1/16

        3. Archaeology and Anthropology

          1. UNC Chapel Hill

          2. 1600 map natives in NC to Georgetown

          3. 1715, maps show 300 natives in Georgetown

          4. 1770, maps show 100 natives in Georgetown

          5. Craven County, Kingstown, Winyah, Horry depending on time period

          6. 1870 Natives & Chinese added to the census

          7. 2010 Census started showing tribal affiliations

    9. Rick: thank you to Susan & Chief for work with LW5, Richard for grill, Wayne & family for work with pond & pumpkin patch planters

    10. Susan: tribal website currently down; we’re working on new one

    11. Chief Hatcher

      1. LW5 certificates given out to: Susan, Alan, Rick, Robert, Cheryl

 

Mark motioned to close the meeting; Homer seconded.

Meeting adjourned 8:45 pm.


Respectfully submitted by Michelle Hatcher on 08/31/16 at 11:15 am.

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