591 Bluewater Rd, Aynor, SC 29511, United States

Phone (843) 358-6877

April 2017 Open Meeting Summary

May 3, 2017

Tribal Open Meeting Summary 4/7/2017 held at the Tribal Office in Aynor, SC

 

  1. CM’s Homer, John, Susan, Robert, Dalton, and CoC Rick present. Summary prepared from audio file of March meeting.

  2. March summary read

    1. Dalton motioned to accept; Susan seconded

    2. Homer-yes, John-yes, Susan-yes, Robert-yes, Dalton-yes, Rick-yes

  3. Financial Report

    1. General Fund: $9888.50

    2. Building Fund: $1599.15

    3. Cemetery Fund: $531.26

  4. Online Votes

    1. 2/18: Increase Chief & CoC daily spending authority to $150

      1. Susan-yes, Robert-yes, Dalton-yes, Rick-yes

  5. Old Business

    1. Cemetery Encroachment

      1. 2C Cheryl: Meet with Mr. Beverly Monday at 2pm for update; will send out email once updated from him

      2. Chief: told Beverly that if we went to arbitration, giving Mr. James equal land was off the table; we want boundary lines

        1. John: if you went to arbitration, don’t they decide what’s right & wrong?

          1. Chief: first, we’d have to agree to the arbitrator. We would have no recourse once we agreed

      3. Chief: went out to the cemetery the other day, Daddy’s grave is caving in & others too; need to look at raking some dirt into a lot of the sites

        1. Cheryl: the same at the cemetery on Mt Pisgah Church Rd; Holliday land & David & Eliza (sp?) Dimery’s sites

          1. Elder Doug: went there many years ago, asked permission from landowner in trailer to get to the cemetery

            1. Dalton: call him

              1. Follow it up with written request

              2. Rick: Cheryl, do you want to write/ call him?

        2. Rick: Chief, do you want to schedule a work day for Sat?

          1. Chief: going to take some rakes down there

      4. John: a few months ago, we had someone volunteer to make crosses for sites that needed them; did it ever get done?

        1. Rick: think Larry was supposed to do it

          1. Larry: they’ve been done for a year

    2. Roof Case Update

      1. Chief: court date coming up; not sure of date yet

        1. Asked Horry County police to serve Mr. Sampson because I don’t think he’s going to take it via mail

  6. New Business

    1. Welcome Homer back to the table

      1. Homer: good to be back

    2. 2C Cheryl: talked about using all-inclusive database

      1. Sat through webinar with Salesforce.org

      2. We would be able to use it for everything we need it for so far, as well as mailings, newsletters

      3. Can be modified for security & permissions; can be linked through the tribal website; can set expiration dates on logins

      4. Dalton: how much does it cost & is there a monthly charge?

        1. 2C Cheryl: just starting dialogue with salesperson; haven’t found that out yet

        2. Dalton: (prefaced with his database writing experience) it sounds like sales pitch; all databases should be able to do that; however, some are easier to use than others

        3. Dalton: have you talked to Doug about databases because I think he is automating a database already

          1. 2C Cheryl: plan to collaborate with him

          2. Dalton: pretty sure our website hosting service has a database built-in & that Doug said he could import our database right in

          3. Rick: if you’re talking about importing our current database, that gets us back to the same problem: we don’t own the information

            1. Dalton: I still have to talk to Iris about it, but a lot the data that’s in it is already electronically stored

            2. 2C Cheryl: Jeania didn’t scan all the files; she created a cover sheet

              1. We need to take a scanner out here and go through them

          4. Dalton: get with Doug & check on pricing with Salesforce

      5. Susan: also need to vote for her to take over as Filekeeper

        1. Dalton motioned; Susan seconded to make 2C Cheryl Filekeeper

        2. Homer-yes, John-yes, Susan-yes, Robert-yes, Dalton-yes, Rick-yes

      6. Rick: will this also run things for the LLC once it’s up and going?

        1. 2C Cheryl: I think it could link into it; should be able to import information over

    3. Rick: Few things

      1. We talked a bit about an office computer

        1. Dalton: should be able to get a computer for $200-300, monitor would cost more, and $40-50 scanner/ printer/ fax

        2. Cheryl: talking more about a laptop to be able to use at the Pauwau

          1. Michelle: we need better internet access/ bridge down at the circle; office access doesn’t reach the circle

        3. Susan: we can email more on this

      2. Think we need to make some Council requirements as far as attendance and more; we can discuss it online

        1. Dalton: do the Elders think that we should require more attendance for the Council of Elders?

          1. Doug/ Dan: yes

            1. Dalton: should it be something that we police or that you police?

              1. Doug: a lot of our people are sick; we also have a lot of good talent in the tribe that come to meetings that could be an Elder

          2. John: we have 3 branches of government

            1. Chief: and one branch can’t supervise another, except with Council making constitution changes

          3. Rick: we need a working Council of Elders

          4. Dalton: think it can be done with a policy letter, but be flexible

            1. Chief: don’t think missing a certain number of meetings is an impeachable offense; shouldn’t be the reason you are removed from office

            2. John: can’t we establish that in the policy letter?

              1. Dalton: yes

            3. 2C Cheryl: look at Congress; they miss 75% of the times they are supposed to vote

              1. Dalton: and they vote for each other

              2. 2C Cheryl: maybe it would be good if the people were made aware of who was present at meetings

                1. Michelle: it’s at the top of each meeting summary

                  1. Susan: used to put it in the newsletter too

            4. Elder Doug: businesses use excused/ unexcused absences and let you go after so many unexcused

          5. Rick: we can discuss it more online or in a work day

            1. Susan: do it in a work day, but have your thoughts written down so we have something to share

            2. Chief: just remember that emails come across as harsh, even though most times they aren’t meant to sound that way

      3. Eligibility for Council members to be proxied; currently only 2Chiefs

        1. Discuss more online

        2. John: when we decided on proxies, what did we come up with?

          1. Dalton: if not mistaken, at the time, we had very low Council attendance; was the available people

            1. Susan: we worked out a policy on it

          2. Dalton: we also had for a bit where a CM could proxy for another CM, but then he could outvote everyone at the table

          3. John: a lot of the votes that come up at a meeting aren’t known ahead of time

            1. Dalton: we would probably need to make it that if you give someone your proxy, you are trusting their judgement

            2. John: some of that comes with having the agenda out ahead of time

              1. Dalton: it’s also something that could be worked onto the website, allow for signups & print before the meeting

          4. Susan: it’s still in the constitution, so we would need an amendment

            1. Dalton: and then that part would need to be ratified; not the whole constitution

    4. Susan: received a call from Drew, an officer with Sons of Confederate Veterans

      1. On 4/23, from 10-2, they are going to be on the Goodson Bridge waving confederate flags

      2. They want to be able to park here & have someone shuttle them back up to the bridge

        1. Elder Doug: that would put us into a political thing

        2. Dalton motioned to reject

        3. 2C Cheryl: ask for a donation

        4. John: say no; going to get some who aren’t the same as the others (a few bad apples)

          1. 2C Cheryl: that’s the same for bikers; James Dimery was a PoW Confederate

          2. Rick: what if it’s just members of this organization?

            1. Elder Doug: Confederate flag is offensive to a lot of people; we don’t need to get that opinion out there to start off with

          3. John seconded the motion to reject

          4. 2C Cheryl & Dalton read different statements from their website

          5. Rick: we fight discrimination all the time; are we going to discriminate now?

            1. Elder Doug: you aren’t; you’re denying a request

            2. Dalton: We aren’t discriminating against them because of their color, religion, disability, etc… I’m disagreeing with what they’re about; the same that they could do for me

          6. Donnie: main concern is if we do it and the next week, we don’t have an office because it was burned down

          7. Dalton: it’s not discrimination to not allow someone to not do something that you don’t allow anyone else to do

          8. Derek: we have to protect our land

          9. Dalton reiterated his motion to reject; John seconded

            1. Homer-yes, John-yes, Susan-yes, Robert-yes, Dalton-yes, Rick-yes

          10. Susan/ Chief to notify them

    5. Committee Reports

      1. Arts & Crafts: Susan  

        1. 4/22: Choker with dropdown class @2pm, $40; will post to FB

          1. Michelle: also on Google+

          2. 2C Cheryl: can also do free event post in Sun News

          3. Chief: where does the money go?

            1. Susan: $25 to office; $10 back to tribe

      2. Grants: Michelle

        1. SCAC: waiting to hear back

        2. Chief: UMC: $500 for electrical

        3. Susan: waiting to hear back from lady about food for Special Needs Fishing Day

        4. Elder Doug: did anybody track the amount of money sent in for Special Needs Fishing Day?

          1. Rick: let me get to it on the agenda

      3. Pauwau: Michelle

        1. Meeting Thursday 4/13 @ 6pm

        2. Sell ads for the program book

        3. Hog Heaven fundraiser with Chris Judge 6/13

      4. Buildings & Grounds: Rick

        1. Roof is done; need vinyl siding and trim done

          1. Thanks to everyone who helped

        2. Donnie to give Council a list for a sprayer to put behind the truck

        3. John: did we ever look at the electrical?

          1. Rick: not yet; Iris gave me the name of a man to call that she recommended

            1. Dalton: Paul? Don’t bother, he’s about to have surgery

          2. Susan: Ferguson asked if we got our electrical fixed. He said he tore his trailer apart and it wasn’t his trailer

            1. He’s the food trailer that always pulls the 30amp out of the box and puts his 50amp in

          3. Rick: we can meet out here Thursday and try to address it

      5. Drum: Rick

        1. Last thing we did was Mr. Hank’s funeral

        2. Four of us that play: me, my two sons, & Glen

        3. Chief: received a lot of good comments about the drum and the funeral

      6. Parking Lot & Shuttle: John

        1. Chief needs to look at the cost increase, if any, of insurance

        2. Emailed 35 dealers/ Harley Davidson owner groups

        3. Facebooked 27 potential area businesses; 7 responded that they would post flyers (presented)

          1. Susan: put them at the campgrounds too

        4. Larry: different motorcycle groups use different colors; how can/ will you stop a group from coming in?

          1. John: they aren’t holding a demonstration here; don’t see it as a concern

    6. Fuel Receipts

      1. One for $20, Donnie would like to donate that and buy mothballs for the pond

        1. Rick: Receipt says prepaid card. Instead of paying him back, he will buy mothballs

    7. Special Needs Fishing Day

      1. Articles in two newspapers: NMB Times & Loris Tribune

        1. Jerry: will run next week too

      2. Prize: zip up bag (little tackle box, rod, reel), as well two A Reel Fix rod & reels

      3. Giveaways: spinners and measuring tape

      4. 2C Cheryl: can we offer them an ad in exchange for sponsorship?

        1. 2C Cheryl motioned to offer companies assisting with Special Needs Fishing Day an ad in the Pauwau program book in exchange for their sponsorship; Dalton seconded

          1. Susan-yes, Dalton-yes, Michelle-yes, 2C Cheryl-yes

      5. Food: do we want to set an amount since we haven’t heard from the lady yet?

        1. Susan: let me talk to her Monday

        2. Rick: let us know something by Wednesday night, else we may have to call for a vote to buy food

        3. Alan: I have paper hot dog trays at the house and can buy packages of hot dogs at the commissary for 77cents or so

          1. Rick would also do hamburger

          2. Susan: he’s saying that he can buy food cheaper

      6. Budget: $986.40

        1. Cash: $325, Yard Sale: $661.40

        2. Going to have to do bait, possibly tackle, and food

      7. Horseshoes, bean bag toss

      8. Alan: DNR called back and they plan to have a trailer out here with fishing and bb gun simulator; requested from 8:30-3

        1. Susan: talked to Ronnie & he said he didn’t know if they would be out here all day

      9. Have plastic Easter eggs to fill with candy to hand out

      10. Rick: 2C Cheryl, would you mind do registration like last year?

        1. 2C Cheryl: I can do that

        2. Elder Doug: suggest you get their email addresses and keep them informed

        3. Dalton: and give out Pauwau flyers

      11. Jerry: what about p-o-p?

        1. Rick: will call Gary for 2

      12. Jessie will take pictures

    8. Alan: CMA met this week. If you want to start a small business, a list of contacts is available to assist; DoT business is separate

      1. Have a rough draft of Native American businesses

      2. Have to be able to show you’re Native- tribal ID card, birth certificate

    9. 2C Cheryl: LLC

      1. No official vote for name of the LLC

      2. Need to decide on board members

        1. Council cannot be on the board; they can control who is on the board

        2. Dalton: can members of Council be on the board?

          1. 2C Cheryl: not recommended; conflict of interest

          2. Last month, we thought about using committee heads

            1. If the committee head is a Council member, they would need to nominate someone to the board

            2. We need to amend last month’s vote to include this

        3. For a 5-person board, we could not use the B&G Chair since it doesn’t have an event usually and it’s the only one where a CM ends up as chair most of the time

        4. 2C Cheryl: looking at members, who would we have?

          1. Michelle: A&C: Phil, grants/ PW: Michelle, B&G/ Drum: Neal

          2. 2C Cheryl: think it would be okay to have an Elder on board

            1. Dalton: wouldn’t that be the same problem?

            2. 2C Cheryl: don’t think so; they aren’t voting on anything

          3. Rick: that’s three to get it off the ground

        5. John: are people who are chairs of committees the best people to have on the board of a company?

          1. Dalton: for this company, the things it will do are the things the committees are doing already; and they are the most active people

        6. 2C Cheryl: do discussion online and make sure people want positions

          1. Dalton: think it would become an external matter

        7. Dalton motioned to rescind previous decision of board members; Rick seconded

          1. John-yes, Susan-yes, Robert-yes, Dalton-yes, Rick-yes

    10. Chief

      1. Sent information to Council information about government surplus sales; open to any 501C unless they are an Indian tribe; then it is only open if you have a reservation and your people live on the reservation

        1. Federal law; contacting Congress members

      2. Can’t say enough about Council, Elders, others who bust their can to make this tribe what it is

        1. We set the pace in this state

        2. One of the things I find important is that I haven’t had to appoint a Council member; we always have more people running than there are seats to fill; which means they would be proud to sit around that table and you are setting the example for them to take part in

      3. Lost one Elder, need to appoint another

        1. Also need a Chief of Elders

        2. Jerry was on Elders at one time; he has expressed his desire to come back into the tribe (which is up to Council)

          1. We can discuss it online; hope to have decision by next meeting

        3. Think current Elders should recommend to us who they think should sit on CoE

      4. Request from SCIAC to use grounds to honor a member of Dakota, Lakota, Nakota Nation during Summer Solstice

        1. 6/17-21 Fire Ceremony celebrating White Buffalo

        2. Invite anyone from any tribe

        3. Would need p-o-p, some may want camp

        4. Rick motioned to give Chief authority to use grounds for this event on 6/17-21 and set the agenda; John seconded

          1. John-yes, Susan-yes, Robert-yes, Dalton-yes, Rick-yes

        5. Elder Doug: will you charge people to camp?

          1. 2C Cheryl: yes

            1. Michelle: there’s a policy letter already in place

      5. Alan is also doing a great job; don’t know how to thank him for it

 

John motioned to close the meeting; Robert seconded.

Meeting adjourned 9:08 pm.

Respectfully submitted by Michelle Hatcher on 5/3/17 at 8:18 am.

 

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