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May 2017 Open Meeting


Tribal Open Meeting Summary 5/5/2017 held at the Tribal Office in Aynor, SC

  1. CM’s John, Susan, Robert, Mark, Dalton, and CoC Rick present. Summary prepared from audio file of May meeting.

  2. April summary read

  3. Dalton motioned to accept; Susan seconded

  4. Homer-yes, John-yes, Susan-yes, Robert-yes, Mark-abstain, Dalton-yes, Rick-yes

  5. Financial Report

  6. General Fund: $8893.34

  7. Building Fund: $1532.29

  8. Cemetery Fund: $531.26

  9. Online Votes

  10. 4/12 Purchase Laptop for Office/ Filekeeper Use: $499

  11. Robert-y, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  12. 4/19 Pay tractor Mowing Deck Repair Bill: $412

  13. Robert-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  14. Old Business

  15. Cemetery Encroachment

  16. Chief Hatcher: Spoke to Mr. Beverly, who is supposed to schedule a meeting with the opposing attorney

  17. 2nd Chief Cheryl: best way to reach Mr. Beverly is by email

  18. Roof case Update

  19. Chief Hatcher: Mr. Sampson will not answer door to receive papers

  20. John: what if you never physically hand it to him?

  21. Chief: He doesn’t have to physically handle it; you just need an unbiased person there to show he saw it

  22. John: Will judge just say enough of this and force it to court?

  23. Chief: no, he won’t go to court until he has been served

  24. New Business

  25. Open Forum

  26. CoC Rick

  27. To Doug & Jewell for their efforts on the Fishing Day, Chief made handmade arrows, I will put them on a plaque for you

  28. Thank you to everyone who worked on the Fishing Day. It turned out well, even better than previous year

  29. Chief: also wrote a letter to the couple who helped on the yard sale, want everyone to sign it, and then I’ll mail it to them

  30. Susan: propose that minutes come out earlier so we can do the things we said we would do (example: email discussions)

  31. Dalton: don’t necessarily need minutes to do that; we could have sent each other an email that night, but understand what you’re saying & we’ve talked about it before

  32. Rick: want to schedule a work day coming up

  33. Mark: Council work day

  34. Rick: Ray donated the golf cart

  35. Mark: for B&G & Donnie to use

  36. Rick: it needs 6-6V batteries ($80-100 each)

  37. John: the Mayor- doesn’t he run a golf cart place?

  38. Several: yes, ex-mayor

  39. John: perhaps he could help us out

  40. Alan: CMA is looking for someone to do an internship. It’s in Columbia, but you can do it through the internet

  41. Small Business grants from CMA, usually requires you to come up with 10% of it

  42. They will conduct a 13-week workshop & $75 for whole course

  43. Chief Hatcher:

  44. I filed IRS & State paperwork for the tribe

  45. I’ll be submitting an ANA grant for us, but first I have to write the proposal to Council, & Council has to pass it. I’d like for it to be on language.

  46. Chief asked for a show of hands in people interested in being taught native language

  47. Statue of Chief Norris being made in Greenville

  48. Earl Manyskins: I would like to give him $200; he’s been sick

  49. Dalton motioned to give Earl $400; Mark seconded

  50. Robert-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  51. Backhoe for sale in Greenville; will look at it while I’m there

  52. Committee Reports

  53. Buildings & Grounds: Rick

  54. We figured out the electrical problem at the circle and it’s not going to be as expensive to fix as we thought

  55. Arts & Crafts: Susan

  56. Had our class with 3 people present

  57. Have to think of another idea for another month (probably June)

  58. Mark: do you need turkey feathers for membership feathers?

  59. Susan: we don’t use the big feathers; we use the smaller ones

  60. Mark: pin feathers and 2 sets of wing feathers

  61. 2nd Chief Phil: why don’t we do a feather wrap as a class?

  62. Susan: we can do that

  63. 2nd Chief Cheryl: or dreamcatchers

  64. Susan: would like to see more tribal involvement in the classes

  65. I have a small display cabinet to start setting our own A&C museum

  66. 2nd Chief Cheryl: is there a possibility that Iris would be interested in teaching what she does?

  67. Susan: you can ask her

  68. Grants: Michelle

  69. SCAC should start reviewing grants soon & we should hear back soon

  70. Pauwau: Michelle

  71. Next meeting: Thursday 5/13 @ 6pm

  72. Still a handful of tickets to the Hog Heaven fundraiser on 6/13; tickets are $20

  73. Susan: we would like to see more tribal members there instead of just the 8 or so usual people

  74. Chris Judge from USC will be the speaker

  75. Michelle: half of the ticket cost comes back to the tribe

  76. Susan: money is used for billboards & flyers

  77. Dalton: our budget should be ready to submit at the next meeting

  78. 2nd Chief Cheryl: we still have some things to work out, like hay

  79. Rick: have you looked at bleachers recently?

  80. Mark: will again soon

  81. Susan: we like the idea of the benches at the front circle

  82. 2nd Chief Phil: remember to get pressure treated wood to use every year

  83. Rick: we could look at the composite (more expensive but no maintenance)

  84. Buildings & Grounds: Rick

  85. Electric

  86. Electrical problem at circle is due to one circuit (at 4,5,6 vendor plugs & lights going into grand entry)- it’s bleeding over

  87. Plan is to come from campground boxes & add on

  88. Mark: also talking about moving lights at grand entry up to about 20ft in the air

  89. Rick: without knowing the cost of the pole, thinking probably a $300 budget

  90. Susan: make it $500 since that’s what we received from the church

  91. Dalton: budget it for $500 just in case

  92. Mark motioned to budget $500 to fix the electrical; Susan seconded

  93. Robert-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  94. 2nd Chief Phil: PA system: how hard would it be to wire 2 speakers in around the circle as we’re doing this?

  95. Rick: we can run 2 circuits while we’re doing this

  96. 2nd Chief Phil: we’d have speakers all around the circle, then we will have a sound system like you wouldn’t believe

  97. Rick: this should take care of electrical for the year, but we may need money for rest of the circle or in case it fails

  98. Susan: we should also put a padlock on the breaker box

  99. Roof: still need to do siding & metal on the boxing, but it is weathertight now

  100. John: faucet closest to circle needs to be repaired

  101. Mark: we need to put a hydrant there

  102. Mark: cemetery needs to have a work day sometime soon

  103. Susan: who’s in charge of B&G

  104. Mark: Neal’s got it

  105. Rick: Neal’s took it over, but he’s not here

  106. Drum: Rick

  107. Nothing new to report

  108. 2nd Chief Phil: have been working on the old drum

  109. Parking Lot & Shuttle: John

  110. Haven’t received any responses to emails & brochures I sent out

  111. Dalton: you probably want to have someone out here just in case

  112. No inquiry calls or reservations

  113. Dalton: a lot of people show up bike weekends without a reservation

  114. Fuel Receipts: $27.20 Check 575

  115. Special Needs Fishing Day: Rick

  116. Thank you to everyone who participated, donated, come out & help

  117. Will put arrows on plaque for Doug & Jewell

  118. We received a lot of positive feedback

  119. Tony & Dawn Collins: Bass Pro Shops professional crappy fisherpersons

  120. Take a Child Fishing program

  121. They would like to come back

  122. Mark: only complaint was from game warden because it was Easter weekend

  123. Elder Doug: I would leave it at the same time each year; people will come to expect it that way

  124. Michelle: Jeri Hunter sent me pictures from the Fishing Day & they are now on the tribal website

  125. Mark: I need to send you some too; I took a bunch

  126. Rick: I will get Jessie to send some to you

  127. Rick: Did anyone see the archery station set up by Greg Lee?

  128. It was for the kids in wheelchairs

  129. Elder Doug: Chief Locklear has a large stainless sink; we could get it for here

  130. John: we need a new American flag

  131. Michelle: and state

  132. Rick motioned to let Susan buy the flags; Mark seconded

  133. Robert-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  134. Someone donated an American flag while in meeting

  135. Elder Doug: would you be interested in opening our Pauwau with the national anthem?

  136. Michelle, Susan, others: we can discuss it at the next Pauwau meeting

  137. 2nd Chiefs

  138. Phil: Trail of Tears ride, 200-mile ride through AL in September

  139. Cheryl: Salesforce grant went through

  140. Will have a Council Work Day to get this off the ground

  141. Potentially have it up and running in 30-60 days, depending on Doug’s schedule

Mark motioned to close the meeting; Dalton seconded.

Meeting adjourned 9:08 pm.

Respectfully submitted by Michelle Hatcher on 5/24/17 at 12:28 am.

#meeting #minutes

Phone (843) 358-6877

591 Bluewater Rd, Aynor, SC 29511, United States