591 Bluewater Rd, Aynor, SC 29511, United States

Phone (843) 358-6877

June 2017 Open Meeting Summary

June 4, 2017

Tribal Open Meeting Summary 6/2/2017 held at the Tribal Office in Aynor, SC

  1. CM’s John, Robert, Mark, Dalton, and CoC Rick present. 2nd Chief Cheryl acted as proxy for Susan.

  2. CoC gave arrow plaque to Jewell & Doug for their help with Special Needs Fishing Day

  3. Financial Report

    1. General Fund: $8348.86

    2. Building Fund: $1372.65

    3. Cemetery Fund: $531.26

    4. Council was given copies of all transactions made in the last 30 days

  4. Online Votes

    1. 5/15 Replace golf cart batteries for $500

      1. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

    2. 5/22 Postpone replacing golf cart batteries because of mower deck problems

      1. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

    3. 5/22 Make Alan Faver & Joey Watford Chief’s assistants on state legislation

      1. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

    4. 5/25 Allow Mark to purchase tractor mower deck for $700

      1. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

      2. Mark: still have $700; the deck we wanted to purchase was sold, but new one would cost $1170

    5. 6/1 Dissolve B&G Committee; re-examine later if needed

      1. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

    6. 6/1 Put Cemetery Trustees in charge of cemetery upkeep

      1. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

      2. Rick: That doesn’t mean the trustees have to do the work; just schedule the work day & make it happen

    7. 6/1 Approve Larry J as Elder

      1. Robert-no, John- no, Mark- no, Dalton- no, Rick- no

  5. Old Business

    1. Cemetery Encroachment

      1. 2nd Chief Cheryl: not sure if the two attorneys have met yet

    2. Roof Case Update

      1. 2nd Chief Cheryl: nothing new

    3. May Minutes Read

      1. John: remove Homer from 2(b)

      2. Mark motioned to accept with the change; Dalton seconded

        1. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

    4. John T: stainless steel mentioned last month by Elder Doug is too large in his opinion, 9x9 & has one leg broken

  6. New Business

    1. 2nd Chief Phil: PA System: used for ETV benefit & it works great

      1. Rick: can cables be buried at the circle?

        1. 2nd Chief Phil: next buy are the cables to do that

    2. Alan: CMA education/ jobs training: now have business forms

      1. They are redoing their book in August

        1. Native American Learning Center offers free online courses

      2. Going to set up a state scholarship program

        1. We will try to get large corporations to donate

        2. Want it to be on a need basis rather than grade basis

    3. 2nd Chief Cheryl: Wisewoman Project

      1. Through SEIAC who has done presentations here before

      2. Screenings for Native women coordinated with DHEC

    4. 2nd Chief Cheryl: Salesforce Meeting held 5/25

      1. Can have up to 10 user licenses

        1. We decided on Developer (Doug), Filekeeper (Cheryl), Genealogy (Susan), Secretary (Michelle), Chief, CoC, CoE, Bookkeeper (Lori)

      2. Everyone will have permissions, whether they are one of the people licensed or not

      3. We are migrating Access to Salesforce platform now

      4. It should be bare bones working in 3 months & functional in 6-12 months

      5. It will tie in to the website (and vice versa)

    5. 2nd Chief Cheryl: LLC

      1. Need agent’s signature (Chief)

      2. Need to write the operator agreement; we found some great templates online to get us started

      3. Need $110 to file the paperwork with the SoS

      4. Will check with the Trademark Division on cost, information, etc. about trademarking the LLC name (that’s a separate action than creating the LLC itself)

        1. Does it have to use a different logo than the tribe?

          1. Check with Susan since she has looked into trademarks before; do further research

    6. 2nd Chief Cheryl: Harry F Turner (92y/o): was with him last Sat in Veterans’ parade

      1. He was on the USS Bush when it was attacked 4/6/45; ship sunk; survived 18 hours alone

      2. Want to extend my appreciation to him

    7. Committee Reports

      1. Arts & Crafts: 2nd Chief Phil

        1. Nothing new

        2. Mark: will bring turkey feathers for wrapping

      2. Grants: Michelle

        1. Nothing new; just waiting on response from SCAC

      3. PW: Michelle

        1. Meeting 6/8/2017

        2. John: Are flyers being put in hotels, rental agencies?

        3. Mark: put an ad in the tourist books that are put in hotels, agencies, etc.

        4. Rick: how about school flyers?

          1. 2nd Chief Cheryl: can’t solicit to school, except for field trip information

        5. Michelle: Hog Heaven fundraiser will pay for the billboards

          1. 7 tickets left as of Monday

          2. Held 6/13

        6. Mark: are we asking for new vendors?

          1. Michelle, others: we’re always asking for new vendors as we attend other Pauwaus & events

            1. If you are at an event & see a great vendor, get their card & bring it to our attention

        7. Michelle: Have asked Nestle for 6200 bottles (16.9oz size) of water

          1. Should have an answer in next month

          2. If given to us in any amount, they will probably be labeled “not for resale”

        8. PW Budget needs approval: hay bale price will be off because we’re building benches; tax on hotels has changed

          1. Secretary’s Note: PW Budget off also because of Lodging; resubmitted to Council 6/3

        9. John: Mark is expanding his tent to add popcorn, cotton candy,  tacos, chicken bog

          1. Need more manpower, 8-10 people

          2. Jeri: do you have a popcorn & cotton candy machine?

            1. Mark: we have a popcorn machine, but don’t want to mess with cotton candy machine in the tent

        10. Need a better system for the veterans’ feathers

          1. Michelle: We can discuss it Thursday at the PW Meeting, join us

      4. Buildings & Grounds: Rick

        1. Voted to dissolve it on 6/1

        2. On 6/1, we spent $90 to repair Donnie’s mower (receipt presented)

        3. Cemetery Cleanup was done last week by Wayne T, Joey W, & more; thanks to the Men of Faith

      5. Drum: Rick

        1. Nothing new

        2. 2nd Chief Phil: making new sticks

      6. Parking Lot & Shuttle: John

        1. Contacted every NC/SC Harley group listed, but no one came

          1. Postpone until we have a better system

          2. Think we may be too far out from beach

    8. 2nd Chiefs

      1. Phil: Need a ceremony for the feathers; shouldn’t be sidelined

        1. Need a better system & announcement when/ where they are being given out

    9. Honorary Membership

      1. Jeri Hunter

        1. Michelle told Rick that Jeri was told only Chief could present it; 2nd Chief Phil said he could too

        2. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes


Mark motioned to close the meeting; Robert seconded.

Meeting adjourned 7:45 pm.

Respectfully submitted by Michelle Hatcher on 6/3/17 at 12:11 am.






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