591 Bluewater Rd, Aynor, SC 29511, United States

Phone (843) 358-6877

July 2017 Open Meeting Summary

July 29, 2017

Tribal Open Meeting Summary 7/14/2017 held at the Tribal Office in Aynor, SC

  1. CM’s John, Mark, Dalton, and Susan present. CM Dalton served as ACoC for Rick.

  2. June minutes read

    1. John motioned to accept; Mark seconded

    2. Susan-abstain, John-yes, Mark-yes, Dalton-yes

  3. Financial Report

    1. General Fund: $9143.49

    2. Building Fund: $1286.27

    3. Cemetery Fund: $531.26

  4. Online Votes

    1. 6/3 PW Budget Amended to Include JAbrams’ lodging

      1. Susan-yes, John-yes, Mark-yes, Dalton-yes

  5. Old Business

    1. Vice Chief Proposal

      1. Makes 2C Cheryl Vice Chief  (senior 2C according to newest constitution)

      2. Mark-yes, John-yes, Susan-yes, Dalton-yes

      3. Check constitution for number of 2C’s allowed and fix it if not specified

    2. Open Elders’ Positions

      1. Ronnie H discussion stalled

        1. Dalton: should be done through open meeting so we can ask questions

        2. Vote is open to confirm him

      2. John: currently, elders put up a list, we vetoed their first selection, and need to figure out how to move forward

        1. What is the protocol for Ronnie?

          1. Dalton: we can table it until he shows up

          2. Mark motioned to table vote on Ronnie H; ? seconded

            1. Mark-yes, John-yes, Susan-yes, Dalton-yes

            2. John to call Ronnie and get him to come to next meeting

    3. Cemetery Encroachment

      1. Chief Hatcher: think we will have resolution: read email from attorney

        1. They are going to make sure we have 2 acres

    4. Roof Case

      1. Chief Hatcher: we will probably lose it; can’t find him & the law can’t ask for ID when they go out to serve him

        1. To go further, we would need to refile because of deadline

      2. John: could we bump up the amount if we refiled?

        1. Chief Hatcher: probably not since we asked for max

          1. Can also check with the PI

  6. New Business

    1. Chamber of Commerce (Aynor): defunct now; going to talk with Keb Johnson & Mr. Dean about setting one up for this area

      1. Elder Doug: when you pay $50, is that for the year?

        1. Dalton:yes

      2. John: how could it benefit us?

        1. Dalton: ads- the tribe could get some of that revenue

          1. We could ensure that the Pauwau is funded (or mostly funded)

        2. Michelle: in the dues price, you could include ad prices, PW costs

    2. John Turner: Attendance Proposal

      1. John read his proposal aloud

      2. Chief Hatcher: every elected person takes an oath; do you really need more than that?

        1. John: there is nothing specified in the constitution or policy letters

        2. Chief Hatcher: you’re elected by the tribe; to impose standards on a sitting Council now is wrong

          1. If you think someone’s not doing their job, have CoC send them a letter and ask them to resign

          2. Who keeps count of absences and who decides what constitutes an authorized absence?

        3. Dalton: I’d just go by the numbers; Council member names are put at the top of the minutes list; we can add Elders, 2C, etc too

        4. Susan: I’ve already missed 2 meetings, so if I miss 1 more, you’re going to can me?

          1. John: did you tell us ahead of time? Then there’s not a problem

        5. Dalton: I take issue with notice; this would require 3 readings

          1. Chief Hatcher: it imposes on the entire governing body

        6. Dalton:  Elders & Judges can force a revote & tell us it’s unconstitutional

        7. Mark: look at US Senate: they don’t even have to go the floor

          1. You can’t impose your will on volunteers

        8. John: I personally feel I wouldn’t be a part of Tribal Council without being here

        9. Chief Hatcher: should make it a requirement ahead of time when they run so they will better know some rules to follow

          1. Can’t eliminate someone just because you don’t like them

        10. Elder Dan: show them the oath

        11. Dalton: can change this from a binding proposal to guideline

          1. None of the titles are honorary titles; they are working titles

    3. Fuel Receipts

      1. $43.87 Check 582

      2. Mark-yes, John-yes, Susan-yes, Dalton-yes

    4. Committee Reports

      1. Arts & Crafts: Susan

        1. Nothing to report

      2. Grants: Michelle

        1. Waiting to hear back from SCAC

      3. Pauwau: Michelle

        1. Hog Heaven fundraiser generated $1108 profit

        2. Ads are to be sold; we can email form to you if you would like to help

        3. Looking for older Pauwau pictures for program book

        4. Nestle declined our application for water; try earlier in the year

        5. Glenn will help build benches to go around the circle during Pauwau

          1. If you can help him, let him know (or contact tribal office by phone/ Secretary by email)

        6. Looking for volunteers for Nov. for all areas; send any Pauwau member an email or call us

        7. Next meeting 8/10 @ 6pm

      4. Drum: Glenn

        1. Nothing to report

      5. Parking Lot & Shuttle: John

        1. Dissolved until there is more interest

    5. Mark: mower deck: $1170 + 1year warranty

    6. Chief Hatcher

      1. Asked who printed CNB transaction report

        1. Michelle: I did, at Council’s request

        2. Michelle does a lot: bank reports (nothing lately from bookkeeper, keeps track of resolutions)

        3. Tribal Council needs to appoint a new bookkeeper

      2. Meeting coming up with Senator Tim Scott 7/27m led by Chief Hatcher, not CMA

        1. Asked for suggestions on priorities from other tribes

      3. Ralph Oxendine: cancer & car wreck; can’t treat one issue without messing with the other

        1. Want to build a ramp to help him

      4. Would like to try concrete in short areas; idea from Don Harris

        1. Donie: it will have to be pretty thick

        2. Glenn: concretes are rated for weight

        3. Price concrete, coquina , etc for next meeting

      5. Gene Norris: having an invitation-only Pauwau this year

      6. Re: Homer: now in Hospice; talked to him on the phone

      7. Re: Bernie: he can talk, but not walk; he’s in a hospital in Augusta, GA

      8. Have to do something about files & ID cards

        1. Mark: Dori has volunteered & has been shot down

          1. Susan:will she come here?

            1. Mark: why here when others can do it from home?

              1. Susan: the files are here

      9. Bingo: Need players: starts at 6pm ($0.25 games), new program at 8

        1. Dalton: any news on Bingo?

          1. Chief: we had an offer to buy for $75k, which we don’t have

      10. Elders: the ones we haven’t seen

        1. Chief Hatcher: one didn’t respond

          1. Elder Charles is active online & at Pauwau/ School Day

      11. To Elders: have you elected a new CoE?

        1. Let us know when you have so we can change the paperwork


Mark motioned to close the meeting; Susan seconded.

Meeting adjourned 7:55 pm.

Respectfully submitted by Michelle Hatcher on 7/28/17 at 9:35 pm.


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