591 Bluewater Rd, Aynor, SC 29511, United States

Phone (843) 358-6877

April 2018 Open Summary

April 22, 2018

Tribal Open Meeting Summary 4/6/2018  held at the Tribal Office in Aynor, SC


  1. CM’s Susan, John, Robert, Dalton, and Rick present. Elders Dan, Glenn T, Doug, and Becky present. 2C Cheryl, Chief Hatcher present.

  2. Financial Report

    1. General Fund: $11,051.63

    2. Building Fund: $1,917.40

    3. Cemetery Fund: $531.26

  3. Online Votes

    1. Accept March Minutes

      1. Yes with change to add 2C’s to attendance at the of the summary

        1. Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

  4. Old Business

    1. Cemetery Encroachment

      1. 2C Cheryl: Terry would like to set up a time to talk to Tribal Council & Elders either Mon-Fri or at the next Council meeting

        1. Chief: have to think he will charge from the time he leaves his office till he leaves here

        2. Dalton: why don’t we have him pick the morning and 4 of us go?

        3. Rick: motion to let Cheryl set up the meeting

          1. Dalton: only days I can’t go are Mon & Fri because of Dr appointments

          2. Susan: I can’t go the first week in May; Chief can’t go 10th-11th

          3. Elder Dan: can’t go 19th

          4. John: let’s not make it for 8am

          5. John: they didn’t like our counterproposal

  5. New Business

    1. Receipts

      1. Fuel: $28.30 Check 526

    2. Resolution: Resolution Number: DH-04-06-2018-001 Subject: Exemption of membership fees for age, length of service, or large donations: First Reading

      1. Susan: are there records to show who has donated?

        1. Dalton: we already do

      2. Susan: for permanently disabled/ unable to work- by whose standards?

        1. Dalton: the federal government

        2. Jerri H: it may be stated as as physically disabled or disabled

        3. Glenn: let them show the federal government, but let Council have final say?

          1. 2C Cheryl: keep it simple; otherwise, you’ll run into ADA and discrimination issues

        4. John: just because you’re disabled, doesn’t mean you’re poor

        5. Jerri H: state loss of limbs, more detailed

          1. Dalton: don’t want to list every disability

        6. Glenn: 2C Cheryl mentioned it & it got overlooked: no other financial means

        7. Susan: I look at it like this: I got my membership based on me, not me + 1 & same for lots of people here

        8. Dalton: we’re over-complicating this; if they’re disabled, let’s waive the fee; if they want to donate, let them donate

    3. Committee Reports

      1. Buildings & Grounds: Glenn

        1. A/c fan motor fixed

          1. Reimbursement $66.83 Check 527

        2. To-do list for B&G will be in the office & you will be signed off for the work you do; changes monthly

        3. Water to the pond to wash hands will cost approx $172.00

          1. Glenn will be donating a sink but it needs a base

        4. Electrical for circle done in 3 phases; different ways to get there:

          1. Type: Underground: 60 amp + box: 7-14 vendor spaces: $418.89

          2. Type: In Conduit: 50/60 amp: 7-14 vendor spaces: $463.63

          3. Type: Rewiring as it is: 7-14 vendor spaces: $207.64

          4. 400amp meter base with 400amp breaker /200amp beside: $275.90

          5. Roughly $2100 for all three phases

          6. Chief Hatcher: are you a licensed electrician?

            1. Glenn: no, you’ll have to talk to Duke Energy

              1. Mathea: Brad’s a Master Electrician

          7. Rick: motion to allot $2500 for electrical; Susan seconded

            1. Susan-yes, John-abstain, Robert-yes, Dalton-yes, Rick-yes

            2. Chief Hatcher: let’s get a permit for it

              1. Glenn: we can change what we have now legally

        5. Work days are rain or shine

        6. Drum Arbor: raise with dirt or concrete; need to price

        7. Tractor shed: roof leaks into trailer; needs to be fixed

        8. Dance Circle: measured the high spot in the back to the third step here at the office; less than 1” difference

        9. Enlarge the pond; use the dirt to fill in- stockpile it after the pauwau

          1. Chief Hatcher: motion to use Glenn’s tractor to enlarge the pond and allot $500 for fuel; Rick seconded

            1. Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

      2. Horse Ride: Larry J

        1. Placed flyers all over NC & Sumter

        2. Need volunteers for 4/28

      3. Arts & Crafts: Susan

        1. Nothing new to report

      4. Pauwau: Glenn (via Michelle’s notes)

        1. Narrowing down drum choices

        2. Glenn would like permission to use the WIP banner for the Socastee Heritage Festival

          1. John motioned to allow Glenn to use the banner; Rick seconded

            1. Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

        3. Need B&G to begin ant treatments soon

          1. Glenn priced 24D weed killer: 2.5g $80

            1. John motion to set aside $150 for weed and ant treatments; Rick seconded

              1. Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

        4. Bojangle’s would like to vend, but insist on their tea being sold- even if we buy & resell it

          1. Chief Hatcher: problem is, contract says no vendor can sell drinks

        5. Looking for volunteers for the Pauwau

        6. 6/12 Hog Heaven fundraiser

        7. 4/28 Socastee Heritage Festival

        8. Budget is in Drive & updated monthly for Council review

        9. John: we need more signage on 501

          1. Michelle, Dalton, more: we agree

          2. John: would like to put up 25 signs 2 weeks early; gave a handout with prices

            1. 24x36 size x25 signs: $9.24each

            2. Elder Doug: can you get another quote?

          3. Susan: was thinking of putting “Pauwau, 1st weekend in November” on our regular road sign

          4. Glenn: Park a truck on the side of the road with a sign

          5. Linda A: need signs in Myrtle Beach too; lots of people in that area say they didn’t know anything about it

  6. Misc

    1. John:Outdoor Access: they will rent your property for you; was thinking about the TN property

      1. Have site and phone number to investigate

  7. Chief

    1. Council; of Chiefs Meeting in Holly Hill: 4/17 to talk about bills in SC legislature

    2. Thanked Linda A for all she had done

    3. Pending Bills

      1. Group Bill: now in Senate; left House with unanimous approval

      2. Turkey Bill: not cleared Senate yet; left House with unanimous approval

      3. Hunting/ Fishing License Bill: still pressing

      4. CMA: demands that 1 spot be Native American

    4. Honorary Membership

      1. Would like to send one to Alan Clemmons

      2. Motion to open roll to make Bill Gingras a full member; Rick seconded

        1. Susan: would like to amend that to include Glenn C, Starla V, Jerri H

        2. Rick: motion to accept the above as full members; Robert seconded

          1. Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

    5. Prison Program

      1. Last week, John A was supposed to have a teleconference with the CMA, but they didn’t do it

      2. John A wants to run the prison program, but won’t put up with their gruff

      3. Jerri H: would like to go with you

    6. Colorguard

      1. We will have a full-fledged guard this year

    7. Bingo

      1. If you play, come play- it helps pay the SCIAC

    8. Brandi Rayne Merithew Al-amasi: here to help

      1. Spoke in Native Lakota

      2. Will give classes

    9. Proposition about the finder’s fee

      1. They want a lot of money in perpetuity non-exclusive

        1. John: I think we need to research these guys

        2. John: motion to null and void the contract; Robert seconded

        3. In perpetuity means forever

        4. Non-exclusive: they still get their cut if we go with someone else for a loan

        5. Susan: could you ask Lee (sp?) to look over it?

          1. Chief Hatcher: yes

  8. Misc: Files: Susan

    1. We had work day: Susan, Rick, John, Michelle

    2. Checked files for Application, member’s agreement, picture, census records, birth certificate

    3. CFR also said they could have death records & other source documents

    4. Files 1-282 have no place on the file for the applicant to sign

    5. We will be sending out a letter with signature form and items that each file needs with a drop dead date

    6. Need a historian to be current; suggest Linda A

    7. Also motion Starla V to take over as filekeeper; Rick seconded

      1. Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

  9. Fishing Day: Rick

    1. Be here at 8am; starts at 10am

    2. Yard Sale profit: $325


Dalton motioned to close the meeting; Susan seconded.

Meeting adjourned 8:45 pm.

Respectfully submitted by Michelle Hatcher on 4/22/18 at 2:32 am.


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