591 Bluewater Rd, Aynor, SC 29511, United States

Phone (843) 358-6877

May 2019 Open Meeting Summary

May 24, 2019


Tribal Open Meeting Summary 5/3/2019  held at the Tribal Office in Aynor, SC

  1. CM’s Dalton, Alan, Susan, Robert, John, and CoC Rick present. Elders Doug, Becky, and Avalene present. 2C Cheryl present.

  2. Financial Report

    1. General Fund: $9,210.19

    2. Building Fund: $450.55

  3. Online Votes

    1. 4/11 Allow PW Committee up to $500 for fundraiser tickets

      1. Robert-yes, Susan-yes, Alan-yes, John-yes, Dalton-yes, Rick-yes

    2. 4/25 Accept April Meeting Summary

      1. Robert-yes, Susan-yes, Alan-yes, John-yes, Dalton-yes, Rick-yes

  4. Old Business

    1. Donnie’s AC

      1. Ductwork needs repairing

  5. New Business

    1. Committee Reports

      1. Buildings & Grounds

        1. Wayne T, Ronnie H, Chris H, Donnie H cleaned pond & weedeated

        2. Wayne T donated aquatic Roundup

        3. Thanks to all who helped with the Dance Circle- electric all around

        4. Water run to the pond; someone took the sink (have purchased one)

        5. Water & electric to Fire Circle

        6. Pipe ran for hookups to Tractor Shed/ where Chief parks his RV

        7. Water leaks in office- probably have to replace all of the pipes

        8. John T: thanks to Glenn C & his brother for cooking during Work Day

        9. 2C Cheryl: Wayne T left a voicemail saying he sprayed; also left baits for rats

        10. Possible to get a construction office to turn into bathrooms; 2C Cheryl to talk to the man (Mr. Frye)

          1. He has a 10x45, 8x45; 2 of each; he said he would work with us on payment

            1. Use as a bathroom or museum

            2. He said he would remove things here if needed; delivery & setup

            3. Elder Becky: didn’t Charles Creech draw up plans for the bathhouse?

              1. Chief: museum

            4. 2C Cheryl: it would help with year-round RV camping

      2. Arts & Crafts: Susan

        1. Sent the last manual to Council to review

        2. Looking for more items from the manual

        3. John T: think Council should take over the certification process

          1. Motion to make Tribal Council responsible for certifying artists; Robert seconded

            1. Robert-yes, Susan-yes, Alan-yes, John-yes, Dalton-yes, Rick-yes

        4. Dalton: we should rebuild the committee ASAP

      3. Pauwau: Dalton

        1. Tidal Wave Fundraiser

          1. 200 tickets; they buy back all unused tickets

            1. If we sell them all, we make $1000

          2. 2C Cheryl/ Dalton: was the check given to the car wash company signed or blank?

            1. Susan: the amount isn’t filled in because you settle up at the end of the fundraiser

        2. HGTC Fundraiser: 2C Cheryl

          1. Meet with Joe Bonaparte & Chef Umberto next Thursday to discuss our responsibility as far as food, donations, etc…

          2. They will promote and assist with ticket sales

          3. Would like to establish for Native students

          4. 2C Cheryl motioned that the tribe be willing to procure donated foods & establish a scholarship of $500 out of the profits gained from ticket sales; Dalton & John T seconded & third

            1. Robert-yes, Susan-yes, Alan-yes, John-yes, Dalton-yes, Rick-yes

          5. John T: what happens if food isn’t donated?

            1. 2C Cheryl: it’s our responsibility to get food, but they know where to get it

          6. 2C Cheryl: we can also do silent auctions & have drum & dane there like with Scouts presentation

        3. Continue selling ads

          1. John T: any thoughts of putting ads on the website?

            1. Dalton: haven’t heard back from Doug; will try again

        4. Still looking for volunteers

        5. Submit stories for next year’s book now

          1. Glenn C: this year’s theme: Family

            1. We would like to get new pictures

        6. John T: who polices campsites to make sure everyone has paid?

          1. Susan H: most spots are taken up by volunteers

          2. Chief Hatcher: if you recognize the man from last year who didn’t pay, make him pay this year for both years

          3. Dalton: we also give a list of names to the gate

          4. Patty: you can give them an 8x10 camping sheet embossed with the logo

            1. Rick H: we’ll discuss it online

        7. Socastee Heritage Festival

          1. Donations received

          2. Attendance was down because of other things going on in area

          3. Starla V: PW Cards (business card reminding people 1st weekend on Nov)

            1. Also suggested adding a $1 off coupon if presented at the gate

              1. 1 card, 1 person

        8. Lumbee PW: Susan H

          1. They have price listing, including weekend pass

      4. Drum: Glenn C

        1. No response from Kaya; will talk to him at Lumbee Pauwau

    2. Resolution: DH-03-01-2019-001: Firearms Restriction Exemption for Concealed Weapons Permit Holder: 3rd reading

      1. Susan: Are you going to put this out to the public?

        1. Alan F: add it as an attachment when the summary goes out?

      2. Robert-yes, Susan-yes, Alan-yes, John-no, Dalton-yes, Rick-yes

    3. 2C Cheryl

      1. Played Sumac (sp?) video- organizational item like Sales Force

        1. Sales Force training was $4000, so we didn’t use it

        2. Different packages

          1. Silver: $95/month: 1 user + Cloud

          2. Gold: $90/ month: 2500 contacts, Multi-user, No Cloud

            1. Can add Cloud for an additional $50/month

          3. Dalton: send Council a link to to review it

      2. Membership file to review; file was never up for a vote

        1. Susan H: whose is it?

          1. 2C Cheryl: Heath Dawsey- no response since 2016

            1. Susan H: pretty sure it was inactive because his card expired

        2. Chief: Marie has 30 years of business management experience; could help come up with procedures

    4. Federal Recognition Petition

      1. Went over criteria

        1. It will add more items to a file, including birth certificate & name change forms

        2. Show from 1900-present in 10-20 year increments depending on the narrative

      2. Chief Hatcher: 25CFR83.7 has been revised several times

        1. Criteria (e) will be the most difficult if they want us to establish from first contact (around 1689)

        2. Going through Congress: they could limit or take your rights

        3. Going through BIA: could take 20 years

          1. After reviewing the petition, they are supposed to send a list of things that need to be worked on/ changed

          2. Patty: does Catawba have someone who will look at ours?

            1. 2C Cheryl: theirs is different; got it through lawsuit

        4. Chief: have Council & ELders recognition committee meet to discuss it in June

    5. 2C Cheryl: drafted letters to the State Preservation Office concerning land/ graves

      1. Copy given to Council

      2. To be used to stop the excavation of remains

    6. Chief

      1. JR-HH-05-03-2019-001: Appointment of Waccamaw Genealogist: 1st Reading

        1. Will make Patty Burns the tribal genealogist

      2. SCIAC would like to have a meeting in our office

      3. Still need Council pictures for the wall

      4. Chief was nominated for being a lead veteran & other things because of tribal accomplishments

        1. Ceremony 6/30

      5. Have to do reports

        1. 1 is the IRS postcard form

        2. We need something in writing designating who does the reports

    7. Elders

      1. Glenn T still sick

      2. Elder Doug: Elder Dan sends his apologies

        1. Would like to rent the office 8/10-12

      3. Elder Becky: donation from Powers Pharmacy: $100 for Fishing Day

      4. Donating 2 rods & reels for Fishing Day

    8. Rick: made a paddle for Reel Fix because of their help over last 3 years

    9. Susan H: $100 received from Horry Electric for Fishing Day

    10. 2C Cheryl: office cleaned; workable

    11. Glenn C: website information is outdated

    12. Mike G: nominated for award concerning Desert Storm veterans

    13. John T: real estate box for flyers for people coming out here

      1. Recycle box needed

      2. Membership fees: approximately 278 voting members

        1. 1/3 volunteers; still not getting money

    14. Receipts

      1. Rick Hudnall: $140.70 Check 739

        1. Robert-yes, Susan-yes, Alan-yes, John-yes, Dalton-yes, Rick-yes

      2. Wayne T: $50 Check 740

        1. Robert-yes, Susan-yes, Alan-yes, John-yes, Dalton-yes, Rick-yes

      3. 2C Cheryl: $60 Check 741

        1. Robert-yes, Susan-yes, Alan-yes, John-yes, Dalton-yes, Rick-yes

      4. Fuel: $53.08 Check 743


John motioned to close the meeting; Robert seconded.

Meeting adjourned 9:00 pm.

Respectfully submitted by Michelle Hatcher on 5/24/2019 at 2:09 am.


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