May 2019 Open Meeting Summary
Tribal Open Meeting Summary 5/3/2019 held at the Tribal Office in Aynor, SC
CM’s Dalton, Alan, Susan, Robert, John, and CoC Rick present. Elders Doug, Becky, and Avalene present. 2C Cheryl present.
Financial Report
General Fund: $9,210.19
Building Fund: $450.55
Online Votes
4/11 Allow PW Committee up to $500 for fundraiser tickets
Robert-yes, Susan-yes, Alan-yes, John-yes, Dalton-yes, Rick-yes
4/25 Accept April Meeting Summary
Robert-yes, Susan-yes, Alan-yes, John-yes, Dalton-yes, Rick-yes
Old Business
Donnie’s AC
Ductwork needs repairing
New Business
Committee Reports
Buildings & Grounds
Wayne T, Ronnie H, Chris H, Donnie H cleaned pond & weedeated
Wayne T donated aquatic Roundup
Thanks to all who helped with the Dance Circle- electric all around
Water run to the pond; someone took the sink (have purchased one)
Water & electric to Fire Circle
Pipe ran for hookups to Tractor Shed/ where Chief parks his RV
Water leaks in office- probably have to replace all of the pipes
John T: thanks to Glenn C & his brother for cooking during Work Day
2C Cheryl: Wayne T left a voicemail saying he sprayed; also left baits for rats
Possible to get a construction office to turn into bathrooms; 2C Cheryl to talk to the man (Mr. Frye)
He has a 10x45, 8x45; 2 of each; he said he would work with us on payment
Use as a bathroom or museum
He said he would remove things here if needed; delivery & setup
Elder Becky: didn’t Charles Creech draw up plans for the bathhouse?
Chief: museum
2C Cheryl: it would help with year-round RV camping
Arts & Crafts: Susan
Sent the last manual to Council to review
Looking for more items from the manual
John T: think Council should take over the certification process
Motion to make Tribal Council responsible for certifying artists; Robert seconded
Robert-yes, Susan-yes, Alan-yes, John-yes, Dalton-yes, Rick-yes
Dalton: we should rebuild the committee ASAP
Pauwau: Dalton
Tidal Wave Fundraiser
200 tickets; they buy back all unused tickets
If we sell them all, we make $1000
2C Cheryl/ Dalton: was the check given to the car wash company signed or blank?
Susan: the amount isn’t filled in because you settle up at the end of the fundraiser
HGTC Fundraiser: 2C Cheryl
Meet with Joe Bonaparte & Chef Umberto next Thursday to discuss our responsibility as far as food, donations, etc…
They will promote and assist with ticket sales
Would like to establish for Native students
2C Cheryl motioned that the tribe be willing to procure donated foods & establish a scholarship of $500 out of the profits gained from ticket sales; Dalton & John T seconded & third
Robert-yes, Susan-yes, Alan-yes, John-yes, Dalton-yes, Rick-yes
John T: what happens if food isn’t donated?
2C Cheryl: it’s our responsibility to get food, but they know where to get it
2C Cheryl: we can also do silent auctions & have drum & dane there like with Scouts presentation
Continue selling ads
John T: any thoughts of putting ads on the website?
Dalton: haven’t heard back from Doug; will try again
Still looking for volunteers
Submit stories for next year’s book now
Glenn C: this year’s theme: Family
We would like to get new pictures
John T: who polices campsites to make sure everyone has paid?
Susan H: most spots are taken up by volunteers
Chief Hatcher: if you recognize the man from last year who didn’t pay, make him pay this year for both years
Dalton: we also give a list of names to the gate
Patty: you can give them an 8x10 camping sheet embossed with the logo
Rick H: we’ll discuss it online
Socastee Heritage Festival
Donations received
Attendance was down because of other things going on in area
Starla V: PW Cards (business card reminding people 1st weekend on Nov)
Also suggested adding a $1 off coupon if presented at the gate
1 card, 1 person
Lumbee PW: Susan H
They have price listing, including weekend pass
Drum: Glenn C
No response from Kaya; will talk to him at Lumbee Pauwau
Resolution: DH-03-01-2019-001: Firearms Restriction Exemption for Concealed Weapons Permit Holder: 3rd reading
Susan: Are you going to put this out to the public?
Alan F: add it as an attachment when the summary goes out?
Robert-yes, Susan-yes, Alan-yes, John-no, Dalton-yes, Rick-yes
2C Cheryl
Played Sumac (sp?) video- organizational item like Sales Force
Sales Force training was $4000, so we didn’t use it
Different packages
Silver: $95/month: 1 user + Cloud
Gold: $90/ month: 2500 contacts, Multi-user, No Cloud
Can add Cloud for an additional $50/month
Dalton: send Council a link to to review it
Membership file to review; file was never up for a vote
Susan H: whose is it?
2C Cheryl: Heath Dawsey- no response since 2016
Susan H: pretty sure it was inactive because his card expired
Chief: Marie has 30 years of business management experience; could help come up with procedures
Federal Recognition Petition
Went over criteria
It will add more items to a file, including birth certificate & name change forms
Show from 1900-present in 10-20 year increments depending on the narrative
Chief Hatcher: 25CFR83.7 has been revised several times
Criteria (e) will be the most difficult if they want us to establish from first contact (around 1689)
Going through Congress: they could limit or take your rights
Going through BIA: could take 20 years
After reviewing the petition, they are supposed to send a list of things that need to be worked on/ changed
Patty: does Catawba have someone who will look at ours?
2C Cheryl: theirs is different; got it through lawsuit
Chief: have Council & ELders recognition committee meet to discuss it in June
2C Cheryl: drafted letters to the State Preservation Office concerning land/ graves
Copy given to Council
To be used to stop the excavation of remains
Chief
JR-HH-05-03-2019-001: Appointment of Waccamaw Genealogist: 1st Reading
Will make Patty Burns the tribal genealogist
SCIAC would like to have a meeting in our office
Still need Council pictures for the wall
Chief was nominated for being a lead veteran & other things because of tribal accomplishments
Ceremony 6/30
Have to do reports
1 is the IRS postcard form
We need something in writing designating who does the reports
Elders
Glenn T still sick
Elder Doug: Elder Dan sends his apologies
Would like to rent the office 8/10-12
Elder Becky: donation from Powers Pharmacy: $100 for Fishing Day
Donating 2 rods & reels for Fishing Day
Rick: made a paddle for Reel Fix because of their help over last 3 years
Susan H: $100 received from Horry Electric for Fishing Day
2C Cheryl: office cleaned; workable
Glenn C: website information is outdated
Mike G: nominated for award concerning Desert Storm veterans
John T: real estate box for flyers for people coming out here
Recycle box needed
Membership fees: approximately 278 voting members
1/3 volunteers; still not getting money
Receipts
Rick Hudnall: $140.70 Check 739
Robert-yes, Susan-yes, Alan-yes, John-yes, Dalton-yes, Rick-yes
Wayne T: $50 Check 740
Robert-yes, Susan-yes, Alan-yes, John-yes, Dalton-yes, Rick-yes
2C Cheryl: $60 Check 741
Robert-yes, Susan-yes, Alan-yes, John-yes, Dalton-yes, Rick-yes
Fuel: $53.08 Check 743
John motioned to close the meeting; Robert seconded.
Meeting adjourned 9:00 pm.
Respectfully submitted by Michelle Hatcher on 5/24/2019 at 2:09 am.