February 2020 Open Meeting Summary
Tribal Open Meeting Summary 2/7/2020 held at the Tribal Office in Aynor, SC
CM’s Marion, Alan, John, Robert, CoC Rick present. Elder Glenn T present.
Financial Report
General Fund: $24,245.92
Online Votes
1/27: Accept January 2020 Open Meeting Summary
John-absent, Dalton-absent, Marion-yes, Alan-yes, Robert-yes, Rick-yes
Old Business
John T’s Email
Building Interest
Classes: language, history
Movie Night
Dalton: Have a Family Day each month the day after the open meeting
Council Agenda
No tabling issues
Policy & Procedure book with private web access
Allocate money for projects
Should do a budget every year
Glenn C: already working on windows
Rick: think we need another event to increase funds
Marion: from Deborah Creech: $500 for rock on driveway
Suggest a priority list from Council with costs by next meeting
Marion: motion to make pump station #1 priority for the year; Robert seconded
Dalton: do we know its exact cost?
John: from water company: $5875
Couple of additional costs, around $1200 more
Rick: do a meeting just for the pump station
Marion: are we going to have a meeting?
Rick: Family day at 5pm
Marion: withdraw my motion
Election Year- Elders
Marion: add active attendance
Alan/ Dalton: require candidates to get a certain number of signatures like state/ federal elections
March Council Work Day on Policies 3/21
Money paid to some & not others (Example: paying Earl & not Robert)
Dalton: not aware that Robert wanted to be paid, do you? It costs Earl money to get here, his food, etc…
Rick: but so does Robert
John: same with Ronnie
Dalton: I imagine that when the pauwau was first started, Ronnie was asked if/ said he’d do things; if people want to be paid, they should ask
Rick: it’s not that they want to be paid, but they don’t want others to be paid
Cemetery Guidelines
Marion: I volunteer to mow the cemetery on my time
Glenn: will do it with you
Policy Letter: Trees
Rick motioned to accept; Robert seconded
Marion-yes, Alan-yes, John-yes, Robert-yes, Rick-yes
John T’s birthday donation: $1500 for sewer
Exemption of Membership Fees Resolution: added #7
Marion: 200/yr? Thought it was 200
Rick: think it should stay as written (200/yr)
Alan: labor is only one with a time limit
Glenn: make it 200 for 2 years (consecutively)
Rick: 200hrs in 24 months
Dalton: change to 2 consecutive calendar years
Rick: motion to change it to 200 hours in 2 consecutive calendar years; Robert seconded
Marion-yes, Alan-yes, John-yes, Robert-yes, Rick-yes
New Business
Committee Reports
Buildings & Grounds: Glenn
Dirt here, just need to get it moved around
Cleaned old trailer last month; added new lock to it
Windows: need to take size to the man to be able to get a price
Poppy Hamilton passed; Starla’s sick
Rick: friend’s child is missing
Marion: Michael had a stroke and is in the hospital
Pauwau: Dalton
Looking for Volunteers for Pauwau2020
Begin submitting stories/ pictures for this year’s book today
Begin selling ads; cutoff date 8/15
Meetings are the 2nd Thursday at 6pm at tribal office (2/13)
Rick: need better food for volunteers/ dancers
Rick: each member of Council should have a spot working the pauwau
Files Committee: Dalton
Need to set the voting membership
Automatic: Filekeeper and Secretary: Starla, Michelle
1 Tribal Genealogist
1 Council Member (suggest Dalton because of database knowledge)
Chief nominates a spot for him (suspect 2C Cheryl)
Marion wants a spot
Nominate Glenn C for last spot (since Starla will be here)
Rick: motion to accept Dalton, Marion, Glenn as voting members on the files committee; Robert seconded
Marion-yes, Alan-yes, John-yes, Robert-yes, Rick-yes
Rick: do we need to have a certified genealogist?
Dalton: don’t think they have to be certified
Marion: a certified genealogist will cost thousands of dollars/month
Dalton: may be cheaper to get one of ours certified
Marion: we need to work on the files before looking into certifying a genealogist
Drum
Play for Christian Academy 2/21 from 8:30-11:30
Family Day 2/15
Alan F is bringing BBQ
Elders
Larry J: think we should set our own cemetery trustees
Dalton: all of the trustees are Waccamaw except Hilda
Marion motioned to close the meeting; Robert seconded.
Meeting adjourned at 9:10 pm.
Respectfully submitted by Michelle Hatcher on 2/23/2020 at 12:33 am.