May 2024 Open Meeting Summary
Tribal Open Meeting Summary 5/3/2024 held at the tribal office and via Zoom
CM’s Emily, Glenn, Susan, and Marion were present. Elders Larry and Becky were present. 2C Alan acted as a proxy for CoC Dalton. Acting Chief Cheryl and 2C Alan were present. CM Robert arrived late.
Members Nancy J, Steve T, Carol L, Aaron F, Rebecca F, Scott B, Starla C, and Sara R were present. Tim H and Jonathan B. arrived late.
Financial Report (as of 5/1/2024 at 1:13 pm)
General Fund: $40,274.95
Building Fund: $1816.21
Cemetery Fund: $407.00
Old Business
Online Votes
4/7: Tennessee Land Sale to Catawba
Susan: no monetary amount has been set yet
AC Cheryl: motion to proceed with negotiations and determine a minimum amount to accept and if 10% of profits is acceptable
Susan: go with a straight price; it has water, sewer, electricity
The best thing to do is to determine its worth
AC Cheryl: the assessed value is 2/3 of the total value
$10k for how many acres?
Susan: go with the true value
2C Alan: get an appraisal done first
AC Cheryl: why go with $10k if it’s worth $50k?
AC Cheryl: I’m going to sit down with Harris and Smith and determine what they want to do with it
Glenn: I agree with the suggestion to check the offer and then get an appraisal
AC Cheryl: when are the taxes due?
Glenn: we’d have to pay taxes unless they assumed it
Marion: this wasn’t a true vote; just a discussion
AC Cheryl: keep the future profits on the table, with a minimum of $20k?
Susan: minimum of $10k
Glenn: I wouldn’t put a minimum on it yet
Glenn: motion to approach them to get an offer and bring it back to the tribe; Marion seconded
Emily-yes, Glenn-yes, Susan-yes, Marion-yes, 2C Alan (Dalton)-yes
4/23: Give or sell the hot dog trailer to the person willing to cook for us
There was no vote; just a discussion; the consensus was to give it to him
Susan: I talked to Joe (the son) and said to go with a 5-yr contract and renewable
Susan: motion we do a 5-yr renewable contract and let Joe’s dad cook for Pauwau, Family Day, Fishing Day; Marion seconded
Emily-yes, Glenn-yes, Susan-yes, Marion-yes, 2C Alan (Dalton)-yes
Susan: I will write something up for the Tribal Council to review and then send it to him
4/25: Approve April Open Meeting Summary with change
Change: 4(a)(iii)(1) should have included Marion’s YES vote
Emily-yes, Glenn-yes, Susan-yes, Marion-yes, 2C Alan (Dalton)-yes, 2C Alan (Chris)-yes, Robert- abstain
Survey quotes
Glenn: no third quote yet
Susan: I called Spartina and they said to call back in June
We have to do the initial survey (look at the land)
AC Cheryl: I met with Creel, Collins, Lowcountry Land Alliance
They said they could help us with the survey and appraisal
We could have dedicated funds for that reason
Glenn: the one I talked to was 6 weeks out at least
Policy Letters
Susan: Policy Letters were forwarded to the Tribal Council
Has anyone looked at them?
Glenn: not yet; are they online?
Michelle: they are in Drive; the folder was sent to all Council Members
Susan: Be prepared to talk about them next month
Brookgreen Gardens: Susan
We can hold events there (inside if cold), like the SCIAC, a 50-person meeting, or CMA meetings
Waccamaw hosting with tickets
AC Cheryl: sit down and finalize how we want to do it
New Business
AC Cheryl: are the audio/ video cameras on 24/7?
We can’t have a closed meeting (like the Elders meeting today)
AC Cheryl: there are privacy concerns
2C Alan: the only way is to put an in-line switch on it
Glenn- you can unplug it
2C Alan: is there anything needed to reset if you do that?
Glenn: possibly
Elder Becky: does that kill audio?
Glenn: it kills all video and audio
AC Cheryl: do we want a policy to turn it off during meetings?
2C Alan: For open meetings, leave it on for backup
Glenn: just unplug it
Elder Larry: that might work
Susan: turn the audio off; if we turn the cameras off, someone in the area could come in and take something and we wouldn’t know
I think it’s how the white shirts went missing
2C Alan: put a sign up saying that people are under surveillance as a deterrent
Susan: in SC, only one person needs to know
2C Alan: it’s just to kill it for closed meetings
Susan: we still need to know who’s in the building
2C Alan: 1 person is the bare minimum; I think people need to know they are being recorded
Some are okay with that; some aren’t
Glenn: I’m okay with putting up signs
Susan: just remember to plug them back in
Tim H: put something over the lens
AC Cheryl: keep it as is and unplug it during closed meetings
Committee Reports
Buildings & Grounds: Glenn
Need to finish the ditch
Richard T spent 6 hours in the cemetery
Marion C moved ashes from the pond level
Also, assembled tables, pulled weeds, painted posts
Thank David for the sewer dumps near the office
AC Cheryl: stripped cedar trees; need more help
The next time will be during the summer solstice
Marion: will be here 5/16-19
AC Cheryl: the Catawba do not need our willows
Arts & Crafts: Susan
Classes at Brookgreen; Natalie would like us to have them there in the Fall
AC Cheryl: 10/24 event at Brookgreen
Ronnie F did a demo, Susan helped with plants and arts & crafts history
Grants: AC Cheryl
Donnelly Grant
We have a partner meeting next week to review the budget
The grant got submitted without us being able to review it
We may have to do it with different partners or resubmit in July
Catalyst Grant submitted
We should hear back in July
EPA Community Change Grant
SC Office of Resilience, Georgetown Rise, Sustain Coastal
Meeting next week with SCOOR; we have met with OPR (Office of Parks & Recreation)
This can be used for a community center, bathhouse, or educational facility
Pauwau: Michelle
Looking for pictures of our older members
Start selling ads/ memorial pages for the program book
Working on demonstrators to finalize the flier
Next meeting is 5/9/2024 @ 6:30 pm via Zoom
CCU Archives: Rebecca
This is not a CCU project
Start submitting photos before 1995- the grounds, Dimery settlement
Submit oral history, diaries, and arts & crafts without plastic that are older than 25 years
Historical Markers: the Pine Level School
We can assist with the paperwork
Horry County Preservation Commission: working on a cemetery project
AC Cheryl: I’ve worked with them on this project
Rebecca: they’re updating it; AC Cheryl got a grant through the state
Use ground-penetrating radar to find sites that weren’t marked
Susan: do you know of the marker we get on 5/20 @ 5 pm?
AC Cheryl: I spoke to the Historical Preservation Society
It will be at the new main courthouse by Beaty Street by the Register of Deeds & Assessor’s offices
Files: 2C Alan
Files turned in for honorary:
Tammy Adams (honorary)
Melissa Garner (honorary)
Files turned in for honorary to full, not voted on)
Aaron Fecher (honorary to full, spousal)
Rebecca Fecher (honorary to full, core)
Coby Fecher (honorary to full, core)
Newsletter: Michelle
I sent the newsletter to the Tribal Council for approval
One change has been made
Longhouse Project
David H will be here for 4-5 days just before the summer solstice
He needs volunteers to help
Reminder: Remaining Fire Ceremony dates for 2024: 6/22, 9/21, 12/14
2C Alan: Pickens Pow wow on 5/6
I will be unavailable 5/8-15 (personal days)
AC Cheryl: embargoed item to discuss in closed session with Tribal Council
We can discuss it by email
Dr. Sara Rich: I’ll bring pictures next time to show everyone
I went with Craig Sasser from Fish & Wildlife and Long in Sandy Island
We collected a couple of pottery pieces: crudely decorated, gritty, and charred on the inside
It warrants further investigation between the Waccamaw River & Sandy Island
Flat-bottom canoe: we can see one of the ends sticking out of the bank
It’s symmetrical, about 15-20 ft long
Marion: is it protected?
Dr. Rich: no, only 3 of us know where it’s at
There is a process to go through for protection
Susan: I met with a lady from SC Thrive who asked if we had sponsors
I told her no
She said they might pay for $1000- $1500 for a book
They can help us find more sponsors
Help with paperwork for Medicare, Medicaid, SNAP
Put this on the June agenda for different programs
Maybe have them come out once a month?
They are working with a church on grants for kids’ meals
They want to know if we have kids who could benefit from this program during the summer
AC Cheryl: maybe coordinate it during the solstice?
Susan: instead of the open meeting?
AC Cheryl: that may be the best time to do it
Susan: if they can get the money, they can help get food delivered to our kids
AC Cheryl: can we give out kids’ names with parents’ consent?
Marion: I think we need parental consent on it
Susan: of course
Susan: push to FB once we know
2C Alan: still bring her here for the meeting, but also the solstice/ equinox
Marion: I thought the interpretative trail grand opening went well; thanks to tribal members for coming out
AC Cheryl: close to 75 people were out here; it was well-received and got some media attention
We definitely need more support to build it out with more funding
Schedule: 1 hour after sunrise, 1 hour before sunset, donations accepted
Susan: Ribbon-cutting with the Chamber of Commerce and others to get our name out there
AC Cheryl: try in September with other events (autumn equinox)
Susan: they do it on weekends
AC Cheryl: try the Friday before the equinox
Susan: I think we should stay with CoC and get our name out for different things
It’s better for us & keeps us in the limelight
Invite them to the pauwau
Marion: they could hold more advertisements for the pauwau
Susan motioned to close the meeting; Emily seconded.
Emily-yes, Glenn-yes, Susan-yes, Marion-yes, 2C Alan (Dalton)-yes, Robert- yes
The meeting adjourned at 8:40 p.m.
Respectfully submitted by Michelle Hatcher on 5/20/2024 at 11:49 pm.
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