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January 2020 Open Meeting Summary

Tribal Open Meeting Summary 1/10/2020 held at the Tribal Office in Aynor, SC

  1. CM’s Marion, Alan, Susan Robert, CoC Rick present. 2C Cheryl served as proxy for Dalton.

  2. Ms. Elizabeth Chavis Jacobs from Census 2020 spoke

  3. Census Questionnaire: invitation to do by phone or internet; also paper

  4. Used for grants, redistricting, infrastructure projects

  5. Only 10 questions to answer at

  6. Constitutional requirement; must be completed by 4/1

  7. Susan: has My Tribal Area been updated lately?

  8. Ms. Jacobs: put your full tribal name in (200 characters of space online)

  9. Susan: can we set up a day to do it here at the office?

  10. Ms. Jacobs: that falls under Questionnaire Assistance Center

  11. Each one has a code for every person

  12. Glenn C: you said race; is there a wrong way to identify yourself?

  13. Ms. Jacobs: put American Indian; it helps with numbers in the area

  14. 2C Cheryl: numbers might be low because there’s an impression it’s only used for federally-recognized tribes

  15. Financial Report: Not available

  16. Online Votes

  17. 1/4: Accept December Summary

  18. Marion- yes, Alan-yes, Susan-absent, Robert-yes, 2C Cheryl (Dalton)-yes, Rick-absent

  19. Old Business

  20. Policy Letter: Planting Trees

  21. Marion: we don’t need plaques

  22. Susan: you could put the plaque in front of the tree

  23. Rick: or hang it on a limb

  24. Rick: what type of trees?

  25. Marion: Indigenous trees

  26. Rick: I suggest pecan trees

  27. 2C Cheryl: suggest fig trees

  28. Rick: stay away from trees that are bushy at the bottom

  29. Susan: suggest persimmon trees

  30. Glenn C: keep it easy to weed eat around too

  31. Alan: how much area isn’t cleared?

  32. Chief Hatcher: think about 2 acres

  33. Alan: don’t want to get overrun with them either

  34. Susan: grapevines; pecans- the sap falls off; be careful with parking

  35. Rick: suggest plum

  36. Susan: suggest walnut

  37. 2C Cheryl: or both walnut and pecan

  38. Alan: put them on the backside

  39. Rick: should we set aside an area for memorial park?

  40. Susan: a memorial garden: use plants, not trees because they’re easier to manage

  41. Use a 20x40 area

  42. 2C Cheryl: use with an arbor; put trees on either side

  43. Susan: or 4 trees total

  44. Marion: do we want trees period?

  45. Susan: trees along the roadway, not on the arbor

  46. Rick: also on road beside RV spots; going to take work

  47. Clear out the underbrush

  48. Susan: leave some for privacy

  49. Larry J: Red tips are low maintenance; evergreens

  50. Rick: pecan trees, 40 feet apart?

  51. Glenn C: read up on it, but at least 40 feet apart

  52. 2C Cheryl: think pecans would be best in back area to avoid problem with trees

  53. Sugar Maples are good for driveways

  54. Rick: motion to plant trees down the road 40 feet apart

  55. Susan: is the individual responsible for the upkeep of the plants/ trees?

  56. Rick: leaning towards the garden area; fill in from there (behind fire circle, etc)

  57. Policy letter: add that they go in memorial area and that the individual is responsible for its upkeep for as long as it is alive

  58. Let John T finish it and finish it next month

  59. Alan F: did they ever do work on Donnie’s trailer?

  60. Rick: don’t think so; floors need to be redone

  61. New Business

  62. Marion: donation in Jake’s name for bags, pens, etc…

  63. Will give the receipt to Rick soon

  64. Receipts: old receipt from Donnie Check:784

  65. $10 receipt + $5 tribal stipend

  66. Firekeeper Program: Marion and Robert to get in contact with each other

  67. Susan: money from Joan A: letter is starting to dwindle down

  68. Sara Mason: first talked to her in 2015

  69. On 3/14/2017, she wasn’t approved but she received Joan A’s letter and sent $100

  70. Susan read the letter from Ms. Mason

  71. Susan: I suggest that anyone who has sent money in due to Joan A’s letter since 2017, make their file up-to-date and move forward from now

  72. Rick: how far along on the file audit are you?

  73. 2C Cheryl: Marie has audited files for missing items

  74. Rick: write Ms. Mason a letter explaining that we are working on files

  75. Susan: other than Ms. Mason, those that have paid, go ahead and bring them up-to-date and show them as caught up

  76. Alan: how’s that fair to those who did pay on time?

  77. Chief to send a letter and check back to Ms. Mason

  78. Susan: from 2017, bring people up-to-date

  79. Rick: I agree with Alan, but you have to do what the letter said

  80. Susan read Joan A’s letter; it doesn’t give them amnesty

  81. 2C Cheryl: probably better not to do it now until we get the files done

  82. Suggest sending out letter in July- newsletter, Pauwau, membership fees

  83. Susan: motion that those who sent in money after 1/2017 be brought up-to-date and anything after the February meeting goes forward (2/7/2020)

  84. 2C Cheryl: why not 2013?

  85. Susan: wouldn’t go back that far

  86. Chief Hatcher: set up a meeting with people to draft the policy

  87. Rick: voicemail from someone claiming they have ties to us; where do we stand?

  88. Chief: has to be an honorary member first; if they are an asset, you can nominate them for full membership

  89. 2C Cheryl: want to know why they want to become a member

  90. Chief Hatcher: send them to me or 2C Cheryl

  91. Marion: motion that we get a printed copy of the Tribal Roll Book with just names to put on the table; Robert seconded

  92. 2C Cheryl: will that require us to inform people that their name will be made public?

  93. Marion amended the motion to only display the book during Tribal Council meetings

  94. Marion- yes, Alan-yes, Susan-yes, Robert-yes, 2C Cheryl (Dalton)-yes, Rick-yes

  95. Starla will need ink

  96. Family Day

  97. Fire Ceremony at sunrise and noon

  98. Lunch at 12:30

  99. Starla C: suggest a covered dish; put it on Facebook with comments for food so people aren’t bringing the same thing

  100. $50 in BBQ/ sauce

  101. Larry J: go to the deli section for boxes of slaw

  102. Elections

  103. Rick to 2C Cheryl: send out email reminding candidates to send in their letter of intent in February

  104. Marion: remember to state you are running for CoC if that’s the seat you want

  105. Committee Reports

  106. Buildings & Grounds: Glenn C

  107. Work on bleachers & building on 1/11

  108. Pauwau: Michelle H & Susan

  109. Looking for Volunteers for Pauwau2020

  110. Must sign in and out to receive credit towards membership fees

  111. Begin submitting stories/ pictures for this year’s book today

  112. Begin selling ads; cutoff date 8/15

  113. Meetings are the 2nd Thursday at 6pm at tribal office (2/13)

  114. 2C Cheryl: interviews with Elders

  115. Wristbands

  116. Give out in bundles to get an accurate count

  117. Drink Tent

  118. Need more volunteers to help with this area

  119. Program Book

  120. Looking to do something with Mystery Dog/ Horse

  121. Approve voting members for 2020: Michelle, 2C Cheryl, Mathea, Glenn, Starla, Courtney; changes to be brought to Council

  122. Marion- yes, Alan-yes, Susan-yes, Robert-yes, 2C Cheryl (Dalton)-yes, Rick-yes

  123. Drum: Rick & Alan

  124. Alan: anything from the guy who was going to come and help?

  125. Starla/ Glenn C: he’s not interested

  126. Chief: we could get Andy to come

  127. Susan: Church may offer funds for it too

  128. Michelle: question about exemption of membership fees

  129. Does it cap annually or do the hours carry over?

  130. Example: if they work 200 hours/ year, that’s the equivalent of $2000

  131. Glenn C: the time should pay their fees

  132. Susan: Resolution should say yearly and add line foro time

  133. Rick: think 200 hours/year should receive lifetime exemption

  134. Rick: each person should keep their own log and get it signed off

  135. Marion: time isn’t transferable to others, just money

  136. Alan F: amend Resolution DH-04-06-208-001 to include 200 hours of service as a lifetime membership; Robert seconded

  137. Marion- yes, Alan-yes, Susan-yes, Robert-yes, 2C Cheryl (Dalton)-yes, Rick-yes

  138. Takes effect on 1/10/2020

  139. 2C Cheryl: Horry County Resource Survey: information read to Council

  140. Done for planning and zoning

  141. Perpetuation of misinformation, even after state recognition

  142. Department of Archives is no help

  143. Chief Hatcher: if they are paid by the state, they have to acknowledge us

  144. Chief Hatcher

  145. SC had its first state recognized Indians in 2005- us

  146. Until recently, we/ Natives were not mentioned in textbooks; that’s being changed

  147. Can turn it over to the CMA

  148. Grand Strand Magazine will be doing a big article on us

  149. We have pending documentaries

  150. ICWA pertains to us as a state tribe, but not the same as federal tribes

  151. 2C Cheryl: will it set a precedent for other bills to pertain to us?

  152. Chief Hatcher: yes

  153. Horry County Council: working with Ms. Bellamy & will introduce a bill for recognition

  154. Remains/ bones should be brought back to us within a year

  155. Free hunting and fishing bill should come up soon

  156. 2C Cheryl: do we have more active lobbyists?

  157. Chief Hatcher: we can’t speak for the tribe to a lobbyist; it could cost us our 501(c)(3)

  158. Nominate Larry J as an elder; Robert seconded

  159. Marion- yes, Alan-yes, Susan-yes, Robert-yes, 2C Cheryl (Dalton)-yes, Rick-yes

  160. Glenn C: introduced Ms. Carol

  161. Donating a popcorn machine, sno-cone machine, microwave, wireless printer

  162. Susan: was privileged to do the death chant at Mike Benton’s father’s funeral

  163. Marion: put in minutes whenever we put ashes into the fire

  164. Charles Creech, Dean Walls, Johnnie Faver, Richard Turner’s wife

Marion motioned to close the meeting; Robert seconded.

Meeting adjourned at 9:45 pm.

Respectfully submitted by Michelle Hatcher on 1/2/2020 at 3:02 pm.

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