August 2022 Open Meeting Summary

Tribal Open Meeting Summary 8/05/2022 held at the tribal office and via Zoom

CM’s Susan, Marion, Robert, Chris, Marie, Glenn, and CoC Dalton present. Elders Glenn T, Becky S, and Larry J present. VC Cheryl and 2C’s John T and Alan F present. Members Debbie B, Wendy T, Nancy J, and Starla C present. Anita F also present.
Financial Report
1. General Fund: $15,852.37
2. Building Fund: $3,152.08
3. Cemetery Fund: $407.00
Old Business
1. Online Votes
  1. 7/24 Approve July Meeting Summary
    1. Susan-yes, Marion-yes, Robert-yes, Chris-yes, Marie-yes, Glenn-yes, Dalton-abstain
  2. Applications for Betty Lyles, Dona Mitchell, Carolyn Mallard
    1. Susan motioned to accept all 3 applications; Marion seconded
      1. Susan-yes, Marion-yes, Robert-yes, Chris-yes, Marie-yes, Glenn-yes, Dalton-yes
New Business
1. Glenn
  1. We had a problem last month with people hearing on Zoom. Do we want to invest in a microphone/ sound system?
    1. A friend wanted $2k, but we can probably do for $1k
    2. He wanted $7500 for full sound and video
      1. We could give the guy a tax write-off
    3. CoC Dalton: we have a projector we could use
    4. 2C Alan: talk with Phil W; he has connections
      1. Susan: I’ll speak with TV13 too
2. Committee Reports
  1. Buildings & Grounds: Glenn
    1. Marion: we need to think about hookups for electric vehicles
  2. Arts & Crafts
    1. Glenn: Carol H donated items; we have to pick them up, perhaps during the Santee Pauwau
    2. VC Cheryl: there was a lady who made items and offered to come out to do classes on shirts and skirts
      1. We could use part of the old trailer for it
      2. Susan: we would need power there
      3. Glenn: some power on the line; not 200 amps
      4. CoC Dalton: we have 2 window AC units, but would need someone to pick them up
      5. Susan: there was talk of a computer center, museum, etc…
      6. VC Cheryl: we need a plan
      7. Susan: one room with 2 desks, AC center. part museum
      8. Susan: I also have a sleeper couch I might be able to donate for pauwau
      9. Discuss more during the workday
  3. Grants: Michelle
    1. SCAC granted us $5200 this year
  4. Pauwau: Michelle
    1. Looking for Head Man
      1. Glenn: asked Bostic, but he wants $800 + Room
      2. Chris H: will ask Little Turtle
    2. Working through budget
    3. Securing donations (ex: water)
      1. Marion: will check with Food Lion about water
    4. Checking price on P-o-P since Gary’s was bought out
    5. Cancel cut-off date: 8/31/2022
    6. Vendor apps are being given out
    7. Sell ads; form available for you to print
    8. VC Cheryl: the pauwau is listed at https://discoversouthcarolina.com/ but the link is wrong
      1. We need to put the flyer on websites
  5. Drum: 2C Alan
    1. 9/12, 9 am: play at the convention center in Myrtle Beach
      1. Honor Guard, Carson dancing
      2. VC Cheryl: has anyone talked to Rick H?
      3. Susan: Chief Hatcher sent him an email
  6. Files: Dalton
    1. CoC Dalton: probably going to sponsor Chad P for full membership
  7. Newsletter: Debbie B: winter edition
    1. Send us the content by 8/18
      1. Challenge Chief Hatcher to get his in first; easier to work around because of length
    2. Thanks for letting us distribute them
      1. Who will be sending information to us?
      2. CoC Dalton: Susan or Michelle
      3. Debbie B: how many are we looking at?
      4. Susan: they should all go hard copy because of the ballot insert
      5. Me: roughly 250 active voting members
      6. Debbie B: how much would it cost?
      7. Vice Chief Cheryl: still 1 stamp
      8. Susan: I’ll send her the ballot
      9. CoC Dalton: I’ll send you a spreadsheet
3. Receipts
  1. Money for tribal council stipend: $125: Check 833 General Fund
  2. Fuel: $45.48: Check 1064 Building Fund
  3. Marion motioned to return money to Glenn C; Marie seconded
    1. Susan-yes, Marion-yes, Robert-yes, Chris-yes, Marie-yes, Glenn-yes, Dalton-yes
4. Vice Chief Cheryl: has the Donnell Foundation check been received; it’s been a couple of weeks
  1. Susan: not yet
  2. Tribal Secretary note: it was deposited on 8/10/2022 in the amount of $500 to the Building Fund
5. Cemetery Fence
  1. 2C John: all installed except for the gate as of Tuesday
  2. Vice Chief Cheryl: the trustees could probably get one of the state historical signs (like the one for leading to the tribal grounds on Hwy 501)
6. 2C John
  1. Does Elder Becky S accept the Chief of the Elders position?
    1. Elder Dan H is taking a leave of absence
    2. Elder Becky S: yes
  2. Received a letter from a school; unsure of what they want
    1. Thought it would be a lecture, but the age group is 4-12
      1. Maybe hunting, trapping, etc…
    2. Susan: I already sent her school day information
    3. VC Cheryl: we usually set how/ what our presentations will consist of
    4. 2C John: will let her know about school day
  3. CCU Archive Project
    1. Glenn motioned to give 2C John an office key; Robert seconded
      1. Susan-yes, Marion-yes, Robert-yes, Chris-yes, Marie-yes, Glenn-yes, Dalton-yes
7. VC Cheryl
  1. SC Coalition Against Domestic Violence
    1. Lunch & Learn event; free
      1. At the Courthouse in Columbia on 8/26
  2. No Defense Film: PFAS Documentary
    1. trying to put together a screening
    2. CCU wouldn’t do it; Horry County Council won’t
    3. Maybe veterans with connections to organizations can suggest a venue
    4. Reaching out to Chief Creel to raise awareness
      1. Impacted by the Charleston base
    5. Any input would be helpful
      1. CoC Dalton: banquet rooms in hotels
      2. Susan: will look around
      3. Starla: keep me informed; grew up on MB Air Force Base
      4. Susan: do you have rights to the viewing?
      5. Vice Chief Cheryl: one of the people in it would speak through Zoom if he can’t make it
      6. Susan: if I found a place, how soon could you show it?
      7. Vice Chief Cheryl: plan for 10/6/2022
      8. Susan: for how many people?
      9. Vice Chief Cheryl: 100-150 including CCU students
8. 2C Alan
  1. A company in Stump Hill wants us to do a presentation
    1. We need to decide on a price for an event like this
    2. Susan: she wanted us in October, but that’s too close to pauwau
    3. CoC Dalton: also, why isn’t she calling the Lumbee (they’re closer)
    4. 2C Alan: I’ll decline it
      1. VC Cheryl: we aren’t a traveling Indian show or carnival
  2. State Museum
    1. Our small group is coming up with ideas
9. CoC Dalton
  1. Aynor Hoe Down Parade: 9/17
    1. Susan: Santee Pauwau is that weekend
    2. 2C John: didn’t Elder Larry & Nancy J ride horses?
      1. Michelle: their paperwork says no horses
    3. CoC Dalton: if you know anyone that wants to participate, let us know
  2. Glenn C: Conway Christmas Parade
    1. Costs us; have a mobile home chassis if we need it
10. Elders
  1. We need golf balls around the building; a rattlesnake was found here
    1. Glenn: I have some Snake away (Off?)
  2. Straw: Elder Larry J donated $100
11. Susan: if you’re volunteering for pauwau, you have to sign in & out with Dalton to receive credit
  1. VC Cheryl: make sure it’s in the newsletter
12. Starla: the drum arbor is looking bad; donating $200 to repair it
13. Chris H: campsite 9 or 10
  1. Glenn: I’ve got you
14. CoC Dalton: are Elders doing the gate this year?
  1. Elder Larry J: I’m doing horses
  2. CoC Dalton: make sure to get volunteers

Susan motioned to close the meeting; Marion seconded.

Susan-yes, Marion-yes, Robert-yes, Chris-yes, Marie-yes, Glenn-yes, Dalton-yes

Meeting adjourned at 8:45 pm.

Respectfully submitted by Michelle Hatcher on 8/25/2022 at 12:27 pm.