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August 2022 Open Meeting Summary

Tribal Open Meeting Summary 8/05/2022 held at the tribal office and via Zoom

  1. CM’s Susan, Marion, Robert, Chris, Marie, Glenn, and CoC Dalton present. Elders Glenn T, Becky S, and Larry J present. VC Cheryl and 2C’s John T and Alan F present. Members Debbie B, Wendy T, Nancy J, and Starla C present. Anita F also present.

  2. Financial Report

    1. General Fund: $15,852.37

    2. Building Fund: $3,152.08

    3. Cemetery Fund: $407.00

  3. Old Business

    1. Online Votes

      1. 7/24 Approve July Meeting Summary

        1. Susan-yes, Marion-yes, Robert-yes, Chris-yes, Marie-yes, Glenn-yes, Dalton-abstain

      2. Applications for Betty Lyles, Dona Mitchell, Carolyn Mallard

        1. Susan motioned to accept all 3 applications; Marion seconded

          1. Susan-yes, Marion-yes, Robert-yes, Chris-yes, Marie-yes, Glenn-yes, Dalton-yes

  4. New Business

    1. Glenn

      1. We had a problem last month with people hearing on Zoom. Do we want to invest in a microphone/ sound system?

        1. A friend wanted $2k, but we can probably do for $1k

        2. He wanted $7500 for full sound and video

          1. We could give the guy a tax write-off

        3. CoC Dalton: we have a projector we could use

        4. 2C Alan: talk with Phil W; he has connections

          1. Susan: I’ll speak with TV13 too

    2. Committee Reports

      1. Buildings & Grounds: Glenn

        1. Marion: we need to think about hookups for electric vehicles

      2. Arts & Crafts

        1. Glenn: Carol H donated items; we have to pick them up, perhaps during the Santee Pauwau

        2. VC Cheryl: there was a lady who made items and offered to come out to do classes on shirts and skirts

          1. We could use part of the old trailer for it

          2. Susan: we would need power there

          3. Glenn: some power on the line; not 200 amps

          4. CoC Dalton: we have 2 window AC units, but would need someone to pick them up

          5. Susan: there was talk of a computer center, museum, etc…

          6. VC Cheryl: we need a plan

          7. Susan: one room with 2 desks, AC center. part museum

          8. Susan: I also have a sleeper couch I might be able to donate for pauwau

          9. Discuss more during the workday

      3. Grants: Michelle

        1. SCAC granted us $5200 this year

      4. Pauwau: Michelle

        1. Looking for Head Man

          1. Glenn: asked Bostic, but he wants $800 + Room

          2. Chris H: will ask Little Turtle

        2. Working through budget

        3. Securing donations (ex: water)

          1. Marion: will check with Food Lion about water

        4. Checking price on P-o-P since Gary’s was bought out

        5. Cancel cut-off date: 8/31/2022

        6. Vendor apps are being given out

        7. Sell ads; form available for you to print

        8. VC Cheryl: the pauwau is listed at but the link is wrong

          1. We need to put the flyer on websites

      5. Drum: 2C Alan

        1. 9/12, 9 am: play at the convention center in Myrtle Beach

          1. Honor Guard, Carson dancing

          2. VC Cheryl: has anyone talked to Rick H?

          3. Susan: Chief Hatcher sent him an email

      6. Files: Dalton

        1. CoC Dalton: probably going to sponsor Chad P for full membership

      7. Newsletter: Debbie B: winter edition

        1. Send us the content by 8/18

          1. Challenge Chief Hatcher to get his in first; easier to work around because of length

        2. Thanks for letting us distribute them

          1. Who will be sending information to us?

          2. CoC Dalton: Susan or Michelle

          3. Debbie B: how many are we looking at?

          4. Susan: they should all go hard copy because of the ballot insert

          5. Me: roughly 250 active voting members

          6. Debbie B: how much would it cost?

          7. Vice Chief Cheryl: still 1 stamp

          8. Susan: I’ll send her the ballot

          9. CoC Dalton: I’ll send you a spreadsheet

    3. Receipts

      1. Money for tribal council stipend: $125: Check 833 General Fund

      2. Fuel: $45.48: Check 1064 Building Fund

      3. Marion motioned to return money to Glenn C; Marie seconded

        1. Susan-yes, Marion-yes, Robert-yes, Chris-yes, Marie-yes, Glenn-yes, Dalton-yes

    4. Vice Chief Cheryl: has the Donnell Foundation check been received; it’s been a couple of weeks

      1. Susan: not yet

      2. Tribal Secretary note: it was deposited on 8/10/2022 in the amount of $500 to the Building Fund

    5. Cemetery Fence

      1. 2C John: all installed except for the gate as of Tuesday

      2. Vice Chief Cheryl: the trustees could probably get one of the state historical signs (like the one for leading to the tribal grounds on Hwy 501)

    6. 2C John

      1. Does Elder Becky S accept the Chief of the Elders position?

        1. Elder Dan H is taking a leave of absence

        2. Elder Becky S: yes

      2. Received a letter from a school; unsure of what they want

        1. Thought it would be a lecture, but the age group is 4-12

          1. Maybe hunting, trapping, etc…

        2. Susan: I already sent her school day information

        3. VC Cheryl: we usually set how/ what our presentations will consist of

        4. 2C John: will let her know about school day

      3. CCU Archive Project

        1. Glenn motioned to give 2C John an office key; Robert seconded

          1. Susan-yes, Marion-yes, Robert-yes, Chris-yes, Marie-yes, Glenn-yes, Dalton-yes

    7. VC Cheryl

      1. SC Coalition Against Domestic Violence

        1. Lunch & Learn event; free

          1. At the Courthouse in Columbia on 8/26

      2. No Defense Film: PFAS Documentary

        1. trying to put together a screening

        2. CCU wouldn’t do it; Horry County Council won’t

        3. Maybe veterans with connections to organizations can suggest a venue

        4. Reaching out to Chief Creel to raise awareness

          1. Impacted by the Charleston base

        5. Any input would be helpful

          1. CoC Dalton: banquet rooms in hotels

          2. Susan: will look around

          3. Starla: keep me informed; grew up on MB Air Force Base

          4. Susan: do you have rights to the viewing?

          5. Vice Chief Cheryl: one of the people in it would speak through Zoom if he can’t make it

          6. Susan: if I found a place, how soon could you show it?

          7. Vice Chief Cheryl: plan for 10/6/2022

          8. Susan: for how many people?

          9. Vice Chief Cheryl: 100-150 including CCU students

    8. 2C Alan

      1. A company in Stump Hill wants us to do a presentation

        1. We need to decide on a price for an event like this

        2. Susan: she wanted us in October, but that’s too close to pauwau

        3. CoC Dalton: also, why isn’t she calling the Lumbee (they’re closer)

        4. 2C Alan: I’ll decline it

          1. VC Cheryl: we aren’t a traveling Indian show or carnival

      2. State Museum

        1. Our small group is coming up with ideas

    9. CoC Dalton

      1. Aynor Hoe Down Parade: 9/17

        1. Susan: Santee Pauwau is that weekend

        2. 2C John: didn’t Elder Larry & Nancy J ride horses?

          1. Michelle: their paperwork says no horses

        3. CoC Dalton: if you know anyone that wants to participate, let us know

      2. Glenn C: Conway Christmas Parade

        1. Costs us; have a mobile home chassis if we need it

    10. Elders

      1. We need golf balls around the building; a rattlesnake was found here

        1. Glenn: I have some Snake away (Off?)

      2. Straw: Elder Larry J donated $100

    11. Susan: if you’re volunteering for pauwau, you have to sign in & out with Dalton to receive credit

      1. VC Cheryl: make sure it’s in the newsletter

    12. Starla: the drum arbor is looking bad; donating $200 to repair it

    13. Chris H: campsite 9 or 10

      1. Glenn: I’ve got you

    14. CoC Dalton: are Elders doing the gate this year?

      1. Elder Larry J: I’m doing horses

      2. CoC Dalton: make sure to get volunteers

Susan motioned to close the meeting; Marion seconded.

Susan-yes, Marion-yes, Robert-yes, Chris-yes, Marie-yes, Glenn-yes, Dalton-yes

Meeting adjourned at 8:45 pm.

Respectfully submitted by Michelle Hatcher on 8/25/2022 at 12:27 pm.


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