August 2023 Open Meeting Summary
Tribal Open Meeting Summary 8/4/2023 held at the tribal office and via Zoom
CM’s Susan, Chris, and Glenn were present. CM Robert arrived late. CM Susan led the meeting.
Elders Charles H, Larry J, and CoE Becky S were present. 2C’s John T and Alan F were present. Chief Hatcher was present.
Members Lisa L, Starla C, Emily W, David B, Jennifer R, Aaron F, Rebecca F, Cody F, David H, Jerri H, and Kevin D were present. Steve W was also present.
Nancy J resigned from Council. Emily W was sworn-in to Council.
Receipts: $75.39 for fuel
Glenn-yes, Chris-yes, Susan-yes, Emily-yes
Check 1070 B&G Fund
Financial Report (as of 8/03/2023 at 11:26 am)
General Fund: $35, 151.71
Building Fund: $3203.42
Cemetery Fund: $407.00
Old Business
Online Votes
6/8 Allow David Hines to camp on the tribal grounds during the Summer Solstice
Glenn-yes, Chris-yes, Susan-yes, Emily-abstain
7/11 Approve June 2023 Open Meeting Summary
Glenn-yes, Chris-yes, Susan-yes, Emily-abstain
New Business
CCU Archiving Project
2C John: it’s Jennifer R’s forte and she wanted to help
Zoom had a bad connection
Jennifer R will send slides & Michelle will attach them with the summary
Tabled until we have a better connection
Committee Reports
Buildings & Grounds: Glenn
Gate for the PW
Steve texted a price for a 10x12 ft fence at $200
To build a gate (pipe, tubing, etc…): $1100
Tractor Supply: check for corral gates, and buy posts for the ends ($1000)
I suggest the corral gate because it can be used for other things
Glenn motioned to get corral gates and 4 posts to be put up; Chris seconded
Glenn-yes, Chris-yes, Susan-yes, Emily-yes
Elder Charles: I have one to donate with some damage
AC parts: fan motor: will hold until next month
Donnie is working on the tractor with Chief Hatcher
Bathhouse: we need to put prices together; create a rough drawing
2C John: were you looking for boxes?
Glenn: the state is going to help with a grant
I suggest putting it behind the Backwoods Survivalists spot during the PW
2C John: will that facilitate sewage?
Glenn- not at the campsites
Work Day 8/5 at 8:30 am to work on AC
2C Alan: Water was deep under the AC; can we run a trench?
Glenn-yes
Chief Hatcher: Council, come up with 4-5 projects and get volunteers out here
Chris H: I may be able to get a loader bobcat to move stones
Later texted: $250/ day
Arts & Crafts: Susan
I did a class at CCU
Two more in September & October
Grants: Michelle & Chief Hatcher
CCU grant was approved
SCAC: School Day grant for $1530
CMA grant: $1500
Other grants for $3000 and $1000
$20k grant applied for
Pauwau
Working on the budget
Ads: Randi C has called people from past books
Reminder: cutoff date is 8/15 so we can get it into the book and make sure things will fit properly
Looking for pictures of older members
Volunteers will wear a wristband
CCU Volunteers: Susan
Tanja wants to put our logo on a gel bracelet that CCU buys to give to their people
They wouldn’t be making money off the logo
Susan: proposal to let CCU make commemorative gel bracelets; Glenn seconded
Glenn-yes, Chris-yes, Susan-yes, Emily-yes
2C John: can’t we make some and sell at $5 or so?
Elder Larry: I think it’s a great idea
Drum: Nothing new this month
Files: Work Day 8/5 at 12 pm
Susan: I think honorary members should wait a year before becoming full members
Glenn: a year’s wait gives Council time to see if they contributed
2C John: if they’re out here working every weekend, I think they should become full members
Newsletter
Make sure it goes out by email and hard copy
Need SoP for newsletter
Longhouse Project: David H
I want to come down 10/28-29 and begin work with signs from Dr. Dillian
There will be more excitement if people see it in progress
Chris will help out
Chief Hatcher
I heard nothing back from Council or trustees about the cemetery bylaws
Read the bylaws to Council and audience: 1st Reading
2C John: we need to state monetary funds have to be in a separate account that requires two people to withdraw from
Read Wayne T’s email understanding of the trustees to Council
Membership
The executive branch should be able to bring honorary to full member nominations at any time, but Council can sit on it for a year
Susan: the nomination is to get the paperwork for full membership, not to automatically make them full members
Susan sent the regular application to 2C Alan
Susan: I think we should give them a timeframe to get it back instead of chasing it down
Susan: if an application is missing things, do we send them back?
Chief Hatcher: 2C Alan sends them back
Chief Hatcher: I would like Council to take our membership total/ 6- roughly 50 people that they can call and listen to troubles, interests, etc…
We need a proposal for it
The City of Conway wants to have October Day and would like drummers
Land in TN: there is a proposal to us to buy it back for what we have in it
We need to do something with the land if we’re going to keep paying taxes on it
Tabled until September
Elders
Larry J: I have Sno-Cone and Popcorn machine
Susan: Cub Scouts would like to camp 9/15-17
Glenn: that is the weekend of the Santee Pauwau
I would like someone to be out here with them
The following weekend is the solstice
Susan: I’ll contact them to see if they can reschedule it
Glenn motioned to close the meeting; Chris seconded.
Glenn-yes, Chris-yes, Susan-yes, Emily-yes
The meeting adjourned at 9:30 pm.
Respectfully submitted by Michelle Hatcher on 8/22/2023 at 12:13 pm.