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August 2023 Open Meeting Summary

Tribal Open Meeting Summary 8/4/2023 held at the tribal office and via Zoom

  1. CM’s Susan, Chris, and Glenn were present. CM Robert arrived late. CM Susan led the meeting.

  2. Elders Charles H, Larry J, and CoE Becky S were present. 2C’s John T and Alan F were present. Chief Hatcher was present.

  3. Members Lisa L, Starla C, Emily W, David B, Jennifer R, Aaron F, Rebecca F, Cody F, David H, Jerri H, and Kevin D were present. Steve W was also present.

  4. Nancy J resigned from Council. Emily W was sworn-in to Council.

  5. Receipts: $75.39 for fuel

  6. Glenn-yes, Chris-yes, Susan-yes, Emily-yes

  7. Check 1070 B&G Fund

  8. Financial Report (as of 8/03/2023 at 11:26 am)

  9. General Fund: $35, 151.71

  10. Building Fund: $3203.42

  11. Cemetery Fund: $407.00

  12. Old Business

  13. Online Votes

  14. 6/8 Allow David Hines to camp on the tribal grounds during the Summer Solstice

  15. Glenn-yes, Chris-yes, Susan-yes, Emily-abstain

  16. 7/11 Approve June 2023 Open Meeting Summary

  17. Glenn-yes, Chris-yes, Susan-yes, Emily-abstain

  18. New Business

  19. CCU Archiving Project

  20. 2C John: it’s Jennifer R’s forte and she wanted to help

  21. Zoom had a bad connection

  22. Jennifer R will send slides & Michelle will attach them with the summary

  23. Tabled until we have a better connection

  24. Committee Reports

  25. Buildings & Grounds: Glenn

  26. Gate for the PW

  27. Steve texted a price for a 10x12 ft fence at $200

  28. To build a gate (pipe, tubing, etc…): $1100

  29. Tractor Supply: check for corral gates, and buy posts for the ends ($1000)

  30. I suggest the corral gate because it can be used for other things

  31. Glenn motioned to get corral gates and 4 posts to be put up; Chris seconded

  32. Glenn-yes, Chris-yes, Susan-yes, Emily-yes

  33. Elder Charles: I have one to donate with some damage

  34. AC parts: fan motor: will hold until next month

  35. Donnie is working on the tractor with Chief Hatcher

  36. Bathhouse: we need to put prices together; create a rough drawing

  37. 2C John: were you looking for boxes?

  38. Glenn: the state is going to help with a grant

  39. I suggest putting it behind the Backwoods Survivalists spot during the PW

  40. 2C John: will that facilitate sewage?

  41. Glenn- not at the campsites

  42. Work Day 8/5 at 8:30 am to work on AC

  43. 2C Alan: Water was deep under the AC; can we run a trench?

  44. Glenn-yes

  45. Chief Hatcher: Council, come up with 4-5 projects and get volunteers out here

  46. Chris H: I may be able to get a loader bobcat to move stones

  47. Later texted: $250/ day

  48. Arts & Crafts: Susan

  49. I did a class at CCU

  50. Two more in September & October

  51. Grants: Michelle & Chief Hatcher

  52. CCU grant was approved

  53. SCAC: School Day grant for $1530

  54. CMA grant: $1500

  55. Other grants for $3000 and $1000

  56. $20k grant applied for

  57. Pauwau

  58. Working on the budget

  59. Ads: Randi C has called people from past books

  60. Reminder: cutoff date is 8/15 so we can get it into the book and make sure things will fit properly

  61. Looking for pictures of older members

  62. Volunteers will wear a wristband

  63. CCU Volunteers: Susan

  64. Tanja wants to put our logo on a gel bracelet that CCU buys to give to their people

  65. They wouldn’t be making money off the logo

  66. Susan: proposal to let CCU make commemorative gel bracelets; Glenn seconded

  67. Glenn-yes, Chris-yes, Susan-yes, Emily-yes

  68. 2C John: can’t we make some and sell at $5 or so?

  69. Elder Larry: I think it’s a great idea

  70. Drum: Nothing new this month

  71. Files: Work Day 8/5 at 12 pm

  72. Susan: I think honorary members should wait a year before becoming full members

  73. Glenn: a year’s wait gives Council time to see if they contributed

  74. 2C John: if they’re out here working every weekend, I think they should become full members

  75. Newsletter

  76. Make sure it goes out by email and hard copy

  77. Need SoP for newsletter

  78. Longhouse Project: David H

  79. I want to come down 10/28-29 and begin work with signs from Dr. Dillian

  80. There will be more excitement if people see it in progress

  81. Chris will help out

  82. Chief Hatcher

  83. I heard nothing back from Council or trustees about the cemetery bylaws

  84. Read the bylaws to Council and audience: 1st Reading

  85. 2C John: we need to state monetary funds have to be in a separate account that requires two people to withdraw from

  86. Read Wayne T’s email understanding of the trustees to Council

  87. Membership

  88. The executive branch should be able to bring honorary to full member nominations at any time, but Council can sit on it for a year

  89. Susan: the nomination is to get the paperwork for full membership, not to automatically make them full members

  90. Susan sent the regular application to 2C Alan

  91. Susan: I think we should give them a timeframe to get it back instead of chasing it down

  92. Susan: if an application is missing things, do we send them back?

  93. Chief Hatcher: 2C Alan sends them back

  94. Chief Hatcher: I would like Council to take our membership total/ 6- roughly 50 people that they can call and listen to troubles, interests, etc…

  95. We need a proposal for it

  96. The City of Conway wants to have October Day and would like drummers

  97. Land in TN: there is a proposal to us to buy it back for what we have in it

  98. We need to do something with the land if we’re going to keep paying taxes on it

  99. Tabled until September

  100. Elders

  101. Larry J: I have Sno-Cone and Popcorn machine

  102. Susan: Cub Scouts would like to camp 9/15-17

  103. Glenn: that is the weekend of the Santee Pauwau

  104. I would like someone to be out here with them

  105. The following weekend is the solstice

  106. Susan: I’ll contact them to see if they can reschedule it

Glenn motioned to close the meeting; Chris seconded.

Glenn-yes, Chris-yes, Susan-yes, Emily-yes

The meeting adjourned at 9:30 pm.

Respectfully submitted by Michelle Hatcher on 8/22/2023 at 12:13 pm.

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