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March 2022 Open Meeting Summary

Tribal Open Meeting Summary 3/04/2022 held via Zoom

  1. CM’s Marion, Marie, Robert, Glenn, Susan, and CoC Dalton present. VC Cheryl, 2C Alan, 2C John present. Filekeeper Starla present. Elder Larry J present. Members Nancy J, Clay J, Jeanie M, Debbie B, Ray A present.

  2. Financial Report (as of 3/4/2022 at 4:45 am)

  3. General Fund: $15,520.33

  4. Building Fund: $3781.29

  5. Cemetery Fund: $1848.96

  6. Old Business

  7. Online Votes

  8. 2/22 Approve February Meeting Summary

  9. Glenn-yes, Robert-yes, Susan-yes, Marion-yes, Marie-abstain, Dalton-yes

  10. New Business

  11. Committee Reports

  12. Buildings & Grounds: Glenn

  13. Talked with Chris H; will start things in April

  14. Arts & Crafts: Susan

  15. Showed Marie how to wrap feathers

  16. Pauwau: Dalton

  17. Voting Member needed

  18. Larry J: would like to

  19. CoC Dalton: you have to get on Zoom or go to the office and join with somewhere there

  20. Larry J: will have to learn

  21. Gate

  22. Glenn: spoke with Elder Dan and he said the Elders would run the gate

  23. Susan: Chief Hatcher also spoke to Dan and he will talk to Becky

  24. Port-a-johns

  25. Gary’s Pumping was bought out; will have to check on price

  26. Cashless

  27. Can we set up an online store and ability to pay at the pauwau via credit card?

  28. CoC Dalton: don’t see a reason not to do it

  29. Glenn: same

  30. Glenn motioned to accept payment via various cashapps; Robert seconded

  31. Glenn-yes, Robert-yes, Susan-yes, Marie-yes, Marion-yes, Dalton-yes

  32. Drum: Glenn

  33. Nothing new this month

  34. Campground: 2C John T

  35. Nothing new yet

  36. Files

  37. CoC Dalton motioned to remove the Filekeeper position and let the committee operate the same as other committees; Glenn seconded

  38. VC Cheryl: thinking of nominating 2C John T since files are internal

  39. Glenn-yes, Robert-yes, Susan-yes, Marie-yes, Marion-yes, Dalton-yes

  40. Susan: work meetings are the same as Work Days on the grounds

  41. Go at the hours you can

  42. Question on Spousal members after member’s fees are up-to-date (auto reinstatement or fill out own application again)

  43. Susan: we don’t ask members to fill out new applications

  44. CoC Dalton: does a former spousal member get auto-reinstated?

  45. Michelle: just sent the email to Tribal Council & VC Cheryl

  46. Susan: she shouldn’t lose her membership

  47. CoC Dalton: table it for now; this is in Chief’s hands

  48. VC Cheryl: went through numbers

  49. Think expired by 2016 should be voted on for removal

  50. One member was given a 7-year extension in 2012

  51. CoC Dalton: let’s talk about it tomorrow

  52. 2C John: pass out the inactive list for Tribal Council to review

  53. Second Chance Resolution is working; several people are catching up/ have inquired about their own fees

  54. Newsletter: Debbie

  55. Final edits are being done

  56. Latest edition sent to Tribal Council

  57. Thank you to VC Cheryl, Michelle, and others who helped with it

  58. CoC Dalton: Council, please review the newsletter and approve it

  59. VC Cheryl: reminder: there are still a few edits to be done

  60. 2nd Chiefs

  61. VC Cheryl

  62. Working with social media and wanting younger people to join

  63. 2C Alan

  64. Museum meeting went well

  65. Optometrist willing to do eye exams once per month for us, Pee Dee, and Chicora

  66. Invited him to equinox on 3/19

  67. 2C John

  68. Met with CCU library

  69. They are constructing a new building; will take 15-18 months

  70. They are willing to use the old building to archive things for us

  71. Thought we could interview all members

  72. Family Day

  73. Want to video our events and presentations

  74. CoC Dalton: Lindsay and Jason, Courtney did pictures at the pauwau

  75. 2C John: we need videos

  76. 2C John: we need to video a fire ceremony for historical posterity

  77. CoC Dalton: think it could anger a lot of people

  78. VC Cheryl: think it would be pan-Indian and against our culture

  79. Marion: taught that it was just a fire

  80. The only way to get a fire ceremony video is to get the fire in the video

  81. Elder Larry: smudging and fire are sacred and shouldn’t be videoed

  82. VC Cheryl: Marion covered the fire in the newsletter

  83. CoC Dalton: you have to accept their beliefs or not

  84. Susan: could be seen the same as having a female drum in this area

  85. CoC

  86. Council responsiveness in email

  87. Need Council to respond quickly

  88. When you reply, hit reply all so everyone in the email can see your response

  89. Call if you don’t want to email & tell me your thoughts on the subject

  90. Time limit to respond to email

  91. Please vote within a couple of days

  92. T-shirts/ Merchandise tracking

  93. There is a concern that merchandise at the office is going missing

  94. We need to know who you gave money to for the merchandise

  95. We need to know how many of an item are given away as freebies

  96. Let Michelle, Susan, VC Cheryl know if you sell something or give it away

  97. Opening the Rollbook

  98. If we aren’t growing, we’re stagnating

  99. Think as soon as possible that we should reopen the rollbook

  100. Partly because of participation

  101. Need to keep doing files as we grow

  102. Chief

  103. Jeanie, Chris, and Marion announced their intent to run for office

  104. I plan to run again

  105. Happy with work of 2Cs and CoC

  106. Tom Webb (former Elder) passed away

  107. Hardeeville Pauwau 3/12, put on by Mike Benton

  108. VC Cheryl is working with Dr. Rich to include all tribes in our textbooks

  109. Don’t want it to fade away; want her to continue

  110. 2C John is getting an archive done

  111. VC Cheryl

  112. Impact of the exposure over the last few years through our events and projects

  113. Met a native Hawaiian couple who lives here now and want to be involved

  114. Tribes across the country know about us

  115. Chief

  116. Ms. Jean passed away; she was a strong woman who came to all our Puwaus

  117. She tried to come to all events

  118. She should be remembered in our books and newsletter

  119. 2C John: talked to Elders Dan and Glenn about the upcoming election

  120. Asked Elder Larry to send Michelle and email and then she can email Dan about the election and candidate requirements resolution

  121. Elders

  122. Larry: smudging is sacred and fire circle and shouldn’t be videoed

  123. Susan: Boone Hall event: we canceled because of the strict requirements of vendors

  124. Maybe next year’s Family Day, we could do the same thing on our grounds with vendors

  125. Tribal Council to take it into consideration

  126. Thank you to those who came to Ms. Jean’s memorial

  127. Glenn C: For record, Ray Ammons came in halfway through the meeting

Susan motioned to close the meeting; Glenn seconded.

Meeting adjourned at 8:44 pm.

Respectfully submitted by Michelle Hatcher on 3/25/2022 at 1:38 am

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