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April 2011 Open Meeting Summary 04082011


Tribal Open Meeting Summary 4/08/2011 held at the Aynor Senior Center in Aynor, SC

  1. CoC Scott, CM's Dalton, Neal, Homer, Richia (6:50pm) and 2nd Chief Susan as proxy for Robert (later in meeting) present.

  2. Financial report: unavailable at meeting; will provide in minutes

  3. Secretary's Note: As of 4/21/2011: balance $3271.66

  4. Online Vote

  5. Change meeting date from 4/1/2011 to 4/8/2011 and location to Senior Center

  6. Dalton-yes, Homer-yes, Neal-yes, Scott-yes (Richia-yes, Jeanie-yes, Robert-yes)

  7. Committee Reports

  8. Building & Grounds: Neal

  9. Nothing to report

  10. Arts & Crafts: Susan

  11. Meeting 4/15/2011 @3pm

  12. Grants: Michelle

  13. Nothing to report

  14. Pauwau: Linda

  15. had first meeting and designated jobs

  16. next meeting 4/13/2011 @ Shoney's @7pm

  17. bids out for Emcee; Harland- ~$2500 for PW & SD

  18. Homer: concerned about people we have when John Blackfeather's not here

  19. Rodlyn: some can't dance to Harland's music

  20. Need more member input, including Council

  21. request Council confirm Rodlyn as a voting member to fill open spot (Brian's)

  22. Neal motioned; Dalton seconded

  23. Dalton-yes, Homer-yes, Neal-yes, Richia-yes, Scott-yes (5yes, 2absent (Jeanie, Robert))

  24. Neal: Craig said "At the next meeting, I will address the committee"

  25. Membership Files

  26. Rhyne Hayden Clark

  27. Homer-yes, Dalton-yes, Neal-yes, Scott-yes, Richia-yes (5yes, 2absent (Robert, Jeanie))

  28. Bertha C. Hatcher Harris

  29. Homer-yes, Dalton-yes, Neal-yes, Scott-yes, Richia-yes (5yes, 2absent (Robert, Jeanie))

  30. Donnie

  31. turned in receipt for 3/4/2011 tractor parts approval (#7 in March minutes)

  32. need check to pay for tractor fuel $44.24

  33. Dalton motioned; Neal seconded

  34. Homer-yes, Dalton-yes, Neal-yes, Scott-yes, Richia-yes (5yes, 2absent (Robert, Jeanie))

  35. Check 1277

  36. Dan needs check to pay for oil filters, oil $46.72 @ City Auto Parts

  37. Neal motioned; Dalton seconded

  38. Homer-yes, Dalton-yes, Neal-yes, Scott-yes, Richia-yes (5yes, 2absent (Robert, Jeanie))

  39. check 1276 to City Auto Parts

  40. 2nd Chief Susan Hatcher

  41. Huntington Beach

  42. did presentations

  43. would like use to attend next year

  44. Relay for Life: 29th and 39th

  45. Becky & Jerry may go

  46. Edisto Pauwau: May 13?

  47. Socastee Heritage Festival: April 30th

  48. Chief Hatcher

  49. Some news on arbitration

  50. Buster is still Chief

  51. Arbitrator ordered new election even though only 3 Cm's said yes

  52. told Mr. Snow that Richia, Scott, Jeanie, & Homer shouldn't have to run again

  53. may be as early as July 1

  54. Volunteer for election committee member: Iris

  55. Res: Exception to Policy: HH-004-008-2011-001

  56. Homer-yes, Dalton-yes, Neal-yes, Scott-yes, Richia-yes, Susan(Robert)-yes (6yes, 1absent (Jeanie))

  57. Res: Election Committee Member: HH-004-008-2011-002

  58. Homer-yes, Dalton-yes, Neal-yes, Scott-yes, Richia-yes, Susan(Robert)-yes (6yes, 1absent (Jeanie))

  59. Voter nomination team- 5-10 people, each calling 20 people or so

  60. have them prepare people for election

  61. Volunteers: Homer, Linda, Frank, Dan, Jerry, Susan

  62. Should be team effort

  63. Homer suggested having someone write a script

  64. 501(c)(3) have to be sent in again

  65. Gene Norris: 9/1-3- Spartanburg Museum

  66. Arts & Crafts presentations, sell goods

  67. He will pay for your gas

  68. He wants good speakers

  69. Homer motioned; Susan (Robert) seconded to move to Executive Session to discuss arbitration results

  70. Homer-yes, Dalton-yes, Neal-yes, Scott-yes, Richia-yes, Susan(Robert)-yes (6yes, 1absent (Jeanie))

  71. Meeting adjourned 7:50 pm.

  72. Vote to reopen Open Meeting

  73. Homer motioned; Neal seconded

  74. Homer-yes, Dalton-yes, Neal-yes, Scott-yes, Richia-yes, Susan(Robert)-yes (6yes, 1absent (Jeanie))

  75. Meeting reopened 8:27 pm.

  76. Name new Board Trustee for Bethel Baptist Cemetery: Dan

  77. Homer motioned; Neal seconded

  78. Homer-yes, Dalton-yes, Neal-yes, Scott-yes, Richia-yes, Susan(Robert)-yes (6yes, 1absent (Jeanie))

Homer motioned to close the meeting; 2nd Chief Susan (Robert) seconded

Meeting adjourned 8:30 pm.

Respectfully submitted by Michelle Hatcher on 4/21/11 at 5:42pm.

#minutes #meeting

Phone (843) 358-6877

591 Bluewater Rd, Aynor, SC 29511, United States