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December 2014 Open Meeting Summary 12052014

Tribal Open Meeting Summary 12/5/2014 held at the Tribal Office in Aynor, SC

  1. CM’s Homer, Dalton, Susan present. Dalton chaired the meeting for CoC Scott. 2nd Chief Iris served as proxy for CM Rick and 2nd Chief Cheryl served as a proxy for CoC Scott.

  2. October Minutes read

  3. Change 6h to year; should be more than one pauwau a year, not day

  4. 2nd Chief Iris motioned to accept with change; Homer seconded

  5. Homer-yes, Susan-abstain, John-yes, Iris (Rick)-yes, Iris (Susan)-yes, Cheryl (Scott)-yes, Dalton-yes

  6. Financial Report: Chief Hatcher

  7. General Fund

  8. Deposits: $4639.00 Debits: $1916.48 Balance: $9306.45

  9. Building Fund

  10. Deposits: $113.00 Debits: $19.90 Balance: $886.75

  11. Steve/ Lori O to take over bookkeeping in 2015

  12. 2nd Chief Iris: bookkeeping has to meet state/ federal requirements

  13. Make sure the chart of accounts is accurate for audit

  14. Online votes

  15. Heater: vote was stopped, but heating was handled

  16. Old Business

  17. Tribal Logo & Trademark

  18. On hold due to pauwau

  19. New Business

  20. Committee Reports

  21. Arts & Crafts: Susan

  22. Oct Meeting- would like to ask Council for quorum to be a majority to f the people present

  23. Committee meets once a quarter; people not showing up or calling

  24. Dalton: come back to Council & ask that they be replaced otherwise we run into situation like before

  25. Susan: don’t want to beg people to be part of the committee

  26. Chief Hatcher: you tie their hands; we need feathers & more done

  27. 2nd Chief Cheryl: suggestion: if you have 3 people, call the 4th for a vote to meet quorum

  28. Susan: that one person would have to be available though

  29. Susan motioned to drop the quorum to a majority of the members present at A&C meetings; Cheryl seconded

  30. John: can’t you make decisions and then put then vote out on the internet?

  31. Iris: don’t agree with changing procedure to accommodate slack people

  32. John: if you drop those 2 people, does quorum drop and do you have people

  33. Iris: we do, but maybe not immediately

  34. Homer: agree with Iris

  35. Cheryl: majority could be 2 or even 1

  36. John as a proxy, how do I vote- as he would? What if it’s not not known?

  37. Dalton: on known items, as directed; on unknown, unsure

  38. Susan: Council has 2nd Chiefs for proxies; committees doesn’t have it

  39. Dalton: use another existing artist

  40. Susan: no chair elected; do in January

  41. Susan withdrew current motion

  42. John motioned to allow existing certified artists the ability to proxy for each other on the A&C committee; Susan seconded

  43. a. Homer-yes, Susan-yes, John-yes, Iris (Rick)-yes, Iris (Susan)-yes, Cheryl (Scott)-yes, Dalton-yes

  44. Grants: Michelle

  45. Looking at Duke Endowment Funds

  46. Building & Grounds: John

  47. Cemetery Fund: $370.05

  48. Money spent on RV & electricity: $876.80

  49. Still need wiring; each spot, not in series

  50. Sold fencing for $114.80; will write check for building fund

  51. Fundraiser for pauwau: $233.00- building fund

  52. Revamping committee with meeting each month, working committee

  53. Need to fix bathroom floor- plywood & tile?

  54. Chief Hatcher: give John a limit of $500 to react to emergency situations/ 2nd Chief Iris seconded

  55. Homer-yes, Susan-yes, John-yes, Iris (Rick)-yes, Iris (Susan)-yes, Cheryl (Scott)-yes, Dalton-yes

  56. Pauwau: 2nd Chief Cheryl

  57. Called early on Saturday because of rain; good day on Sunday

  58. Enough money in bank pre-pauwau to pay for everything

  59. Outbrief at Ryan’s 12/6 @ 2pm

  60. Setup at gate wasn’t a bad idea

  61. Jurying went well; no problem trying to get vendors to move items

  62. 2nd Chief Iris: attendance?

  63. Michelle: I have some numbers at the house; a better count was kept on Sat than Sun

  64. Chief Hatcher: a dancer tossed $20 on the ground saying it wasn’t worth it

  65. Michelle: dancers have said they prefer larger dollar amounts

  66. 2nd Chief Iris: consensus between dancers/ Rodlyn was larger amounts with fewer number of draws

  67. Homer: dancers complained they had to pay to dance

  68. Susan: did they not see the sign?

  69. 2nd Chief Cheryl: some gave it back; some didn’t it back

  70. Homer: we shouldn’t give them any back

  71. Chief Hatcher: do that & we won’t have any dancers

  72. Homer: it’s a business for them & us

  73. 2nd Chief Iris: most dancers we get are not professionals; they follow the drum

  74. Sewer Pump Project: Chief Hatcher

  75. Not sure how much is in the bank for that

  76. Dalton suggested doing 4 Hog Heaven fundraisers

  77. Drum: John

  78. Rick says it needs to be tightened

  79. Constitution: Dalton

  80. First 3 articles are done

  81. Preferably before Jan meeting, Dalton should have article 4 done & Cheryl should have article 5 done

  82. Chief Hatcher: does it go to Council for approval?

  83. Dalton: yes

  84. Res. DH-12-05-2014-001 Waccamaw Bucks Elimination

  85. Withdrawn because it’s date specific and requires 3 readings

  86. Res DH12-05-2014-002: Volunteer & Donor Rewards: 1st Reading

  87. John: $20 cash

  88. Dalton: $20 cash or in-kind

  89. Chief Hatcher: membership fee is not a donation for this purpose

  90. Dalton: need to lay it out in this in this resolution

  91. John: though volunteer hours counted

  92. Dalton: no, this is just gate passes

  93. 2nd Chief Cheryl: can we include membership fees in this resolution?

  94. Dalton: I’d rather we kept them separate

  95. 2nd Chief Iris was wished a happy retirement

  96. Chief Hatcher

  97. Lower Cherokee recognition meeting probably in 3 weeks

  98. CMA Office Seat to be filled by the Governor’s office

  99. Thank you presentation & feather given to 2nd Chief Iris

  100. Thanks given to John, Mark, & others for pw parking suggestions

  101. SC Indian Development Council: nice gesture to make him an honorary member since he was instrumental in helping our kids get into schools

  102. John reminded everyone about the solstice ceremony on 12/21

  103. Homer took up donations for Donnie and Michelle

Homer motioned to close the meeting; Susan seconded.

Meeting adjourned 8:45 pm.

Respectfully submitted by Michelle Hatcher on 1/7/15 at 11:45 pm.

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