December 2014 Open Meeting Summary 12052014
Tribal Open Meeting Summary 12/5/2014 held at the Tribal Office in Aynor, SC
CM’s Homer, Dalton, Susan present. Dalton chaired the meeting for CoC Scott. 2nd Chief Iris served as proxy for CM Rick and 2nd Chief Cheryl served as a proxy for CoC Scott.
October Minutes read
Change 6h to year; should be more than one pauwau a year, not day
2nd Chief Iris motioned to accept with change; Homer seconded
Homer-yes, Susan-abstain, John-yes, Iris (Rick)-yes, Iris (Susan)-yes, Cheryl (Scott)-yes, Dalton-yes
Financial Report: Chief Hatcher
General Fund
Deposits: $4639.00 Debits: $1916.48 Balance: $9306.45
Building Fund
Deposits: $113.00 Debits: $19.90 Balance: $886.75
Steve/ Lori O to take over bookkeeping in 2015
2nd Chief Iris: bookkeeping has to meet state/ federal requirements
Make sure the chart of accounts is accurate for audit
Online votes
Heater: vote was stopped, but heating was handled
Old Business
Tribal Logo & Trademark
On hold due to pauwau
New Business
Committee Reports
Arts & Crafts: Susan
Oct Meeting- would like to ask Council for quorum to be a majority to f the people present
Committee meets once a quarter; people not showing up or calling
Dalton: come back to Council & ask that they be replaced otherwise we run into situation like before
Susan: don’t want to beg people to be part of the committee
Chief Hatcher: you tie their hands; we need feathers & more done
2nd Chief Cheryl: suggestion: if you have 3 people, call the 4th for a vote to meet quorum
Susan: that one person would have to be available though
Susan motioned to drop the quorum to a majority of the members present at A&C meetings; Cheryl seconded
John: can’t you make decisions and then put then vote out on the internet?
Iris: don’t agree with changing procedure to accommodate slack people
John: if you drop those 2 people, does quorum drop and do you have people
Iris: we do, but maybe not immediately
Homer: agree with Iris
Cheryl: majority could be 2 or even 1
John as a proxy, how do I vote- as he would? What if it’s not not known?
Dalton: on known items, as directed; on unknown, unsure
Susan: Council has 2nd Chiefs for proxies; committees doesn’t have it
Dalton: use another existing artist
Susan: no chair elected; do in January
Susan withdrew current motion
John motioned to allow existing certified artists the ability to proxy for each other on the A&C committee; Susan seconded
a. Homer-yes, Susan-yes, John-yes, Iris (Rick)-yes, Iris (Susan)-yes, Cheryl (Scott)-yes, Dalton-yes
Grants: Michelle
Looking at Duke Endowment Funds
Building & Grounds: John
Cemetery Fund: $370.05
Money spent on RV & electricity: $876.80
Still need wiring; each spot, not in series
Sold fencing for $114.80; will write check for building fund
Fundraiser for pauwau: $233.00- building fund
Revamping committee with meeting each month, working committee
Need to fix bathroom floor- plywood & tile?
Chief Hatcher: give John a limit of $500 to react to emergency situations/ 2nd Chief Iris seconded
Homer-yes, Susan-yes, John-yes, Iris (Rick)-yes, Iris (Susan)-yes, Cheryl (Scott)-yes, Dalton-yes
Pauwau: 2nd Chief Cheryl
Called early on Saturday because of rain; good day on Sunday
Enough money in bank pre-pauwau to pay for everything
Outbrief at Ryan’s 12/6 @ 2pm
Setup at gate wasn’t a bad idea
Jurying went well; no problem trying to get vendors to move items
2nd Chief Iris: attendance?
Michelle: I have some numbers at the house; a better count was kept on Sat than Sun
Chief Hatcher: a dancer tossed $20 on the ground saying it wasn’t worth it
Michelle: dancers have said they prefer larger dollar amounts
2nd Chief Iris: consensus between dancers/ Rodlyn was larger amounts with fewer number of draws
Homer: dancers complained they had to pay to dance
Susan: did they not see the sign?
2nd Chief Cheryl: some gave it back; some didn’t it back
Homer: we shouldn’t give them any back
Chief Hatcher: do that & we won’t have any dancers
Homer: it’s a business for them & us
2nd Chief Iris: most dancers we get are not professionals; they follow the drum
Sewer Pump Project: Chief Hatcher
Not sure how much is in the bank for that
Dalton suggested doing 4 Hog Heaven fundraisers
Drum: John
Rick says it needs to be tightened
Constitution: Dalton
First 3 articles are done
Preferably before Jan meeting, Dalton should have article 4 done & Cheryl should have article 5 done
Chief Hatcher: does it go to Council for approval?
Dalton: yes
Res. DH-12-05-2014-001 Waccamaw Bucks Elimination
Withdrawn because it’s date specific and requires 3 readings
Res DH12-05-2014-002: Volunteer & Donor Rewards: 1st Reading
John: $20 cash
Dalton: $20 cash or in-kind
Chief Hatcher: membership fee is not a donation for this purpose
Dalton: need to lay it out in this in this resolution
John: though volunteer hours counted
Dalton: no, this is just gate passes
2nd Chief Cheryl: can we include membership fees in this resolution?
Dalton: I’d rather we kept them separate
2nd Chief Iris was wished a happy retirement
Chief Hatcher
Lower Cherokee recognition meeting probably in 3 weeks
CMA Office Seat to be filled by the Governor’s office
Thank you presentation & feather given to 2nd Chief Iris
Thanks given to John, Mark, & others for pw parking suggestions
SC Indian Development Council: nice gesture to make him an honorary member since he was instrumental in helping our kids get into schools
John reminded everyone about the solstice ceremony on 12/21
Homer took up donations for Donnie and Michelle
Homer motioned to close the meeting; Susan seconded.
Meeting adjourned 8:45 pm.
Respectfully submitted by Michelle Hatcher on 1/7/15 at 11:45 pm.