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October 2014 Open Meeting Summary 10032014

Tribal Open Meeting Summary 10/3/2014 held at the Tribal Office in Aynor, SC

  1. CM’s John, Rick, Dalton, and Scott present. 2nd Chief Iris served as proxy for Susan.

  2. Sept Minutes read

  3. Rick motioned to accept; John seconded

  4. John-yes, 2nd Chief Iris (Susan)-yes, Rick-yes, Dalton-yes, Scott- abstain

  5. Financial Report: not available due to pc/ password problems

  6. Online Votes

  7. 9/10 Use previous elections’ ballot format

  8. John-yes, 2nd Chief Iris (Susan)-yes, Rick-yes, Dalton-yes, Scott-yes

  9. 9/17 Accept Neal Richard’s resignation as A&C Chair

  10. John-yes, 2nd Chief Iris (Susan)-yes, Rick-yes, Dalton-yes, Scott-yes

  11. Old Business

  12. Tribal Logo & Trademark Status

  13. 2nd Chief Iris: Susan says it’s still being worked on

  14. New Business

  15. Committee Reports

  16. Arts & Crafts

  17. Meeting here 10/5 @ 2pm to elect new chairperson

  18. Looking for a place to sell in MS

  19. Personal sales- not fundraising

  20. Neal found a museum in MB

  21. Grants: Michelle

  22. Starting to look at endowment funds

  23. Building & Grounds: John

  24. Thank you to volunteers

  25. Work day 9/22 on RV spots

  26. Work Day 10/4 on RV spots- inspection upcoming; cleanup

  27. Roof cool sealed x4; old office coated

  28. Selling pond scrap metal to pay for chemicals to treat the pond

  29. Old office on hold until after Pauwau

  30. Cemetery fund: $370.02

  31. Wayne T taking care of all cemeteries

  32. Still looking for donations to keep minimum balance of $350

  33. Propose additional work day- 3rd Sat. of month- for cemetery upkeep; will coincide with Council work day

  34. People aren’t thanked enough; presented Rick with a necklace

  35. Rick: Is there a flood zone on the circle?

  36. John: majority of property is in flood zone

  37. Rick: What is the tribe’s liability on personal property bought for tribal business?

  38. If it broke, does the tribe fix it?

  39. 2nd Chief Iris: It depends on how it broke & what it was

  40. John: We’re not to code at the circle

  41. 2nd Chief Iris: we’ve brought loads of dirt in

  42. Pauwau: 2nd Chief Cheryl

  43. Vendors: 10 now

  44. Payouts for Pauwau in advance in case of rain

  45. Insurance, pest control, drum, dance raffle, Head man/ lady. Demonstrators, hay, hotel, program books, dumpsters, port-o-potties

  46. Scott: bank account frozen until after Pauwau

  47. Chief Anthony Davidson- RV Spot, cooking for volunteers

  48. Chief Locklear- RV spot

  49. Doug: What is the amps on vendor spots?

  50. Scott/ Chery: same as last year; 15

  51. Dance Raffle: 10/8 draws Sat/ Sun respectively; $300 last draw both days

  52. Setup: GoldenEagle to help; 10/29 9am

  53. Need hardwood for fire

  54. Need volunteers

  55. John: Research on cooking- permit required?

  56. 2nd Chief Iris: already negotiated between Chief Hatcher & DHEC

  57. Mark’s friend can cook

  58. 2nd Chief Iris: Waccamaw Warriors are not an official tribal entity; pay for their spot

  59. Then donate or keep their funds

  60. John: tribe is getting the money; you want the Pauwau committee to look good

  61. 2nd Chief Iris: If he donates all the money, he gets a free spot. Donate just a % to an outside entity, pay for a spot, donate to warriors, pay the fee. If warriors are going to donate, that’s fine.

  62. John: If he donates to the tribe to the building fund

  63. 2nd Chief Cheryl: Warriors doing fundraiser for B&G with no fee

  64. John: Can we sell peanuts & popcorn?

  65. 2nd Chief Cheryl: yes

  66. 2nd Chief Iris: Native American food

  67. Mark: frybread

  68. John: T-shirts: are we doing them or not? (because he can)

  69. 2nd Chief Cheryl: you’re bringing up committee items during a Tribal Council meeting

  70. Billboards were paid for by the Hog Heaven fundraiser

  71. Dalton motioned to freeze the bank account with exception of regular monthly bills until after the Pauwau; Scott seconded

  72. John-yes, 2nd Chief Iris (Susan)-yes, Rick-yes, Dalton-yes, Scott-yes

  73. Homer: Who’s going to be Firekeeper?

  74. Scott: Earl, Robert, John C

  75. 2nd Chief Cheryl: Amy Dixon is looking to book rooms; wants to sell ads in newsletter

  76. Sewer Pump Project: Mark

  77. Waiting on money

  78. Drum: Rick

  79. Nothing new

  80. Constitution: Dalton

  81. Dalton was elected chair

  82. We decided to have quarterly face-to-face meetings & do the rest online

  83. Meeting 10/22 at Ryan’s @ 6pm; open to all

  84. Want to be completely done by end of 2015

  85. Resolution: DH-08-01-2014-001: Waccamaw Bucks Changes

  86. Dalton: withdrawing it

  87. Seriously considering making Waccamaw Bucks go away altogether

  88. Will let Scott handle rewriting volunteer work for free gate passes

  89. Fuel Receipts: $65.25 Check 611

  90. John-yes, 2nd Chief Iris (Susan)-yes, Rick-yes, Dalton-yes, Scott-yes

  91. Tractor: $40 Check 612

  92. John-yes, 2nd Chief Iris (Susan)-yes, Rick-yes, Dalton-yes, Scott-yes

  93. 2nd Chief Iris

  94. Retiring 12/31/2014

  95. Asking Council permission to mentor Jeania and turn the database over to her upon retirement

  96. Database built by Iris personally

  97. Dalton: It can be recreated from ASCII file

  98. Motioned to accept Jeania as the new filekeeper

  99. Rick: does she want it?

  100. Jeania: yes

  101. John: does her running for Council affect it?

  102. 2nd Chief Iris: you have to approve her because of privacy

  103. John-yes, 2nd Chief Iris (Susan)-yes, Rick-yes, Dalton-yes, Scott-yes

  104. 2nd Chief Cheryl: Is there anything she needs to sign because of privacy?

  105. 2nd Chief Iris: think it’s a good idea; not done before because it was mine.

  106. 2nd Chief Cheryl to write the policy

  107. Length of Stay on the Grounds

  108. Permission for Mark to move his RV to spot for 1 month

  109. No problem with 2 week storage: John; Dalton

  110. John: motion to waive RV policy for duration of work through Pauwau

  111. John-yes, Rick-yes, Dalton-yes, Scott-yes, 2nd Chief Iris (Susan)-abstain

  112. Rick: Special Needs Fun Day

  113. Work with Horry County Disabilities

  114. Bring children out for games, horseback rides

  115. Waccamaw Warriors to adopt a child for a day

  116. John, Rick going; let him know if you can too

  117. John: think there needs to be a fundraising committee to gather ideas; more than one Pauwau a day

  118. Upcoming election: where are they stored/ who has access?

  119. Michelle: My house; me. Can put things in, cannot take things out without breaking the box

  120. Meetings- members’ meeting?

  121. Michelle: Council, open to the members

  122. John: an annual members’ meeting?

  123. 2nd Chief Iris: Articles of Incorporated- 1 per month

  124. Members are allowed input

  125. Solstice: 6-8 people (according to Donnie)?

  126. Dan: why can’t the demonstrators get their own room?

  127. Michelle: If we didn’t pay for the room, the asking price would be dramatically higher than the cost of the room

  128. Rick: do we shop around? (it always seems to be the same people)

  129. 2nd Chief Iris: best price; some give money back

  130. Charles Hughes: come to pauwaus; meetings twice a year, would like to turn in my application

  131. 2nd Chief Iris: you can turn it in now; however the roll book is closed

  132. Donnie: ants still here; need to treat again

  133. Frank: Why is a commercial man treating vs a tribal man?

  134. 2nd Chief Iris/ Scott: there were lower bids

  135. Frank: If we weren’t going to give consideration to Wayne, we should pay him for all his volunteer hours

  136. 2nd Chief Iris: as members of a legislative body, we said we’d look after all members; not just 1. Bids= tribal public’s money

  137. Frank: giving my views; not to be challenged by CM’s

  138. 2nd Chief Iris: he’s always given 1st choice; his work is good. We signed a commitment to represent all equally & fairly

  139. Rick: do we have to take the lowest bid? Look at history of the company, references

  140. Mark: agree with Rick; with that price, probably only coming once

  141. Hank: always amiable with 2nd Chief Iris for 20 years

  142. Rick: revisit: revisit vendor fees/ donations next month

  143. 2nd Chief Cheryl: Pesticides should be part of B&G, not Pauwau

  144. 2nd Chief Iris: Wayne had a contract to keep grounds up

  145. Donnie: he didn’t get paid one year

  146. Scott: Council is in charge of everything internal

  147. People get a say at meetings instead of whispers in groups or outside our meetings

John motioned to close the meeting; Dalton seconded.

Meeting adjourned 8:45pm.

Respectfully submitted by Michelle Hatcher on 11/24/14 at 3:15 am.

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