October 2014 Open Meeting Summary 10032014
- Doug Hatcher
- Jul 24, 2016
- 5 min read
Tribal Open Meeting Summary 10/3/2014 held at the Tribal Office in Aynor, SC
CM’s John, Rick, Dalton, and Scott present. 2nd Chief Iris served as proxy for Susan.
Sept Minutes read
Rick motioned to accept; John seconded
John-yes, 2nd Chief Iris (Susan)-yes, Rick-yes, Dalton-yes, Scott- abstain
Financial Report: not available due to pc/ password problems
Online Votes
9/10 Use previous elections’ ballot format
John-yes, 2nd Chief Iris (Susan)-yes, Rick-yes, Dalton-yes, Scott-yes
9/17 Accept Neal Richard’s resignation as A&C Chair
John-yes, 2nd Chief Iris (Susan)-yes, Rick-yes, Dalton-yes, Scott-yes
Old Business
Tribal Logo & Trademark Status
2nd Chief Iris: Susan says it’s still being worked on
New Business
Committee Reports
Arts & Crafts
Meeting here 10/5 @ 2pm to elect new chairperson
Looking for a place to sell in MS
Personal sales- not fundraising
Neal found a museum in MB
Grants: Michelle
Starting to look at endowment funds
Building & Grounds: John
Thank you to volunteers
Work day 9/22 on RV spots
Work Day 10/4 on RV spots- inspection upcoming; cleanup
Roof cool sealed x4; old office coated
Selling pond scrap metal to pay for chemicals to treat the pond
Old office on hold until after Pauwau
Cemetery fund: $370.02
Wayne T taking care of all cemeteries
Still looking for donations to keep minimum balance of $350
Propose additional work day- 3rd Sat. of month- for cemetery upkeep; will coincide with Council work day
People aren’t thanked enough; presented Rick with a necklace
Rick: Is there a flood zone on the circle?
John: majority of property is in flood zone
Rick: What is the tribe’s liability on personal property bought for tribal business?
If it broke, does the tribe fix it?
2nd Chief Iris: It depends on how it broke & what it was
John: We’re not to code at the circle
2nd Chief Iris: we’ve brought loads of dirt in
Pauwau: 2nd Chief Cheryl
Vendors: 10 now
Payouts for Pauwau in advance in case of rain
Insurance, pest control, drum, dance raffle, Head man/ lady. Demonstrators, hay, hotel, program books, dumpsters, port-o-potties
Scott: bank account frozen until after Pauwau
Chief Anthony Davidson- RV Spot, cooking for volunteers
Chief Locklear- RV spot
Doug: What is the amps on vendor spots?
Scott/ Chery: same as last year; 15
Dance Raffle: 10/8 draws Sat/ Sun respectively; $300 last draw both days
Setup: GoldenEagle to help; 10/29 9am
Need hardwood for fire
Need volunteers
John: Research on cooking- permit required?
2nd Chief Iris: already negotiated between Chief Hatcher & DHEC
Mark’s friend can cook
2nd Chief Iris: Waccamaw Warriors are not an official tribal entity; pay for their spot
Then donate or keep their funds
John: tribe is getting the money; you want the Pauwau committee to look good
2nd Chief Iris: If he donates all the money, he gets a free spot. Donate just a % to an outside entity, pay for a spot, donate to warriors, pay the fee. If warriors are going to donate, that’s fine.
John: If he donates to the tribe to the building fund
2nd Chief Cheryl: Warriors doing fundraiser for B&G with no fee
John: Can we sell peanuts & popcorn?
2nd Chief Cheryl: yes
2nd Chief Iris: Native American food
Mark: frybread
John: T-shirts: are we doing them or not? (because he can)
2nd Chief Cheryl: you’re bringing up committee items during a Tribal Council meeting
Billboards were paid for by the Hog Heaven fundraiser
Dalton motioned to freeze the bank account with exception of regular monthly bills until after the Pauwau; Scott seconded
John-yes, 2nd Chief Iris (Susan)-yes, Rick-yes, Dalton-yes, Scott-yes
Homer: Who’s going to be Firekeeper?
Scott: Earl, Robert, John C
2nd Chief Cheryl: Amy Dixon is looking to book rooms; wants to sell ads in newsletter
Sewer Pump Project: Mark
Waiting on money
Drum: Rick
Nothing new
Constitution: Dalton
Dalton was elected chair
We decided to have quarterly face-to-face meetings & do the rest online
Meeting 10/22 at Ryan’s @ 6pm; open to all
Want to be completely done by end of 2015
Resolution: DH-08-01-2014-001: Waccamaw Bucks Changes
Dalton: withdrawing it
Seriously considering making Waccamaw Bucks go away altogether
Will let Scott handle rewriting volunteer work for free gate passes
Fuel Receipts: $65.25 Check 611
John-yes, 2nd Chief Iris (Susan)-yes, Rick-yes, Dalton-yes, Scott-yes
Tractor: $40 Check 612
John-yes, 2nd Chief Iris (Susan)-yes, Rick-yes, Dalton-yes, Scott-yes
2nd Chief Iris
Retiring 12/31/2014
Asking Council permission to mentor Jeania and turn the database over to her upon retirement
Database built by Iris personally
Dalton: It can be recreated from ASCII file
Motioned to accept Jeania as the new filekeeper
Rick: does she want it?
Jeania: yes
John: does her running for Council affect it?
2nd Chief Iris: you have to approve her because of privacy
John-yes, 2nd Chief Iris (Susan)-yes, Rick-yes, Dalton-yes, Scott-yes
2nd Chief Cheryl: Is there anything she needs to sign because of privacy?
2nd Chief Iris: think it’s a good idea; not done before because it was mine.
2nd Chief Cheryl to write the policy
Length of Stay on the Grounds
Permission for Mark to move his RV to spot for 1 month
No problem with 2 week storage: John; Dalton
John: motion to waive RV policy for duration of work through Pauwau
John-yes, Rick-yes, Dalton-yes, Scott-yes, 2nd Chief Iris (Susan)-abstain
Rick: Special Needs Fun Day
Work with Horry County Disabilities
Bring children out for games, horseback rides
Waccamaw Warriors to adopt a child for a day
John, Rick going; let him know if you can too
John: think there needs to be a fundraising committee to gather ideas; more than one Pauwau a day
Upcoming election: where are they stored/ who has access?
Michelle: My house; me. Can put things in, cannot take things out without breaking the box
Meetings- members’ meeting?
Michelle: Council, open to the members
John: an annual members’ meeting?
2nd Chief Iris: Articles of Incorporated- 1 per month
Members are allowed input
Solstice: 6-8 people (according to Donnie)?
Dan: why can’t the demonstrators get their own room?
Michelle: If we didn’t pay for the room, the asking price would be dramatically higher than the cost of the room
Rick: do we shop around? (it always seems to be the same people)
2nd Chief Iris: best price; some give money back
Charles Hughes: come to pauwaus; meetings twice a year, would like to turn in my application
2nd Chief Iris: you can turn it in now; however the roll book is closed
Donnie: ants still here; need to treat again
Frank: Why is a commercial man treating vs a tribal man?
2nd Chief Iris/ Scott: there were lower bids
Frank: If we weren’t going to give consideration to Wayne, we should pay him for all his volunteer hours
2nd Chief Iris: as members of a legislative body, we said we’d look after all members; not just 1. Bids= tribal public’s money
Frank: giving my views; not to be challenged by CM’s
2nd Chief Iris: he’s always given 1st choice; his work is good. We signed a commitment to represent all equally & fairly
Rick: do we have to take the lowest bid? Look at history of the company, references
Mark: agree with Rick; with that price, probably only coming once
Hank: always amiable with 2nd Chief Iris for 20 years
Rick: revisit: revisit vendor fees/ donations next month
2nd Chief Cheryl: Pesticides should be part of B&G, not Pauwau
2nd Chief Iris: Wayne had a contract to keep grounds up
Donnie: he didn’t get paid one year
Scott: Council is in charge of everything internal
People get a say at meetings instead of whispers in groups or outside our meetings
John motioned to close the meeting; Dalton seconded.
Meeting adjourned 8:45pm.
Respectfully submitted by Michelle Hatcher on 11/24/14 at 3:15 am.
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