September 2016 Open Meeting Summary 09092016
Tribal Open Meeting Summary 09/09/2016 held at the Tribal Office in Aynor, SC
CM’s Susan, Homer, Mark, Dalton, John, and CoC Rick present.
Chief Hatcher invited CMA Chair Ken Battle to speak
Dalton: are there grants through the CMA?
Mr. Battle: no, we are a conduit and assist other organizations
Also look over your past grants to help improve them
August minutes read
Dalton motioned to accept; Mark seconded
Homer-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
Financial Report: Michelle (per CNB site)
General Fund: $10,073.76
Building Fund: $4,431.33
Old Business
Cemetery Trustees paperwork: no copies at office yet; need to get with Wayne
Census 2020: Susan
Count everyone once and in the right place
Can respond online, by phone, paper, in-home service
Need to contact census people about variations of tribe name
Waccamaw, WIP, Waccamaw Indians
Chief Hatcher: would like to see it all as Waccamaw
Susan: race question allows you to pick more than one
They are hiring temp positions for 2019; work from home or office
Can also work with office Atlanta
New Business
John: parking lot for bike weeks: would like committee to study it and he will chair it
Mark motioned to create a committee to study parking lot during bike week; Rick seconded
Homer: why do we need committee when we park them?
Michelle: this isn’t for Pauwau
John: some hotels won’t let guests park bike trailer & cars at hotel
Contacted insurance carrier with no reply
Maybe get credit card swiper for payment?
Think we could make $20k/ week
Possibly shuttle them to their hotel?
Chief Hatcher: could put gates up if we need to
Dalton motioned; Mark seconded to create the Parking & Shuttle Committee
Dalton asked for Exception to Policy to allow a CM to be Chair
Homer-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
Ray, Susan said they would help with committee
Committee Reports
Arts & Crafts: Susan
Susan, Rick, Marion went to Brookgreen: trees soaking for suk
Volunteers from Brookgreen available on Monday & Tuesday
Chief Hatcher: would start stringing up shingles
Grants: Michelle
SCAC: PW committee decided to take the $1000 from SCAC (every little bit helps)
Pauwau: Michelle
Budget approval (handout)
Dalton motioned to accept; Susan seconded
Homer-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
Mark: don’t see why booth cost is included
Michelle: we could have sold the booth and made that money; nothing is free
Meetings are now on Thursdays instead of Wednesday
Billboards, Flyers changed to reflect help from SCAC
Rick: please look into trailer bathrooms
Chris H: try Elvis P-O-P
Chief: also get unisex bathrooms with locks
Wood: B&G to cut up 2 trees on the ground that have fallen
Constitution: Dalton
Newest copy available
Changes
Article V (A)(5), V (B)(3)
VI (G)
VII ( C) (1-3)
Mark motioned to accept as written; Homer seconded
Homer-yes, Susan-yes, John-abstain, Mark-yes, Dalton-yes, Rick-yes
Dalton: send letter of intent for CM seats this week (posted to FB)
Buildings & Grounds: Larry
Cemetery cut: someone remarking boundaries around cemetery
Rick thanked committee for help with pumpkin patch
Dalton: please don’t forget to spray grounds for ants before Pauwau
Drum: Rick
Will be able to drum for School Day
Member Files (Office): Susan
Will shred duplicate/ unneeded paperwork
Jeania brought more files to office tonight
Files need to be checked for 25 CFR 83.7 compliance
Jeania: when app is denied, we don’t have a letter, but we can create one
Officially completed a computer file for all member files
Receipts
Fuel: $27.50 Check 533
Mark motioned to accept, Homer seconded
Homer-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
Fertilizer reimbursement to Richard: $186.90 Check 1057
Mark motioned to accept; Homer seconded
Homer-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
2nd Chief Cheryl
#NoDAPL event 9/18 at SC Statehouse 2-5pm
Cemetery: initial filing: $150; registers of deeds may also charge
Chief Hatcher: letter talks about the dogs, shows the map, sent to Master in Equity, Mr. James, Governing Body
Chief Hatcher: if they are remarking boundaries, this may be solved soon; give it 1-2 weeks
John: one grave would be outside the fence line
Elder Dan: give him until next meeting since letter said 30 days
Chief Hatcher
Meeting in Alabama: Cherokee are trying to derecognize all state Indians
SCIAC letter in support of Standing Rock
Administration for Native Americans at DOI
Called them to create class, 10/11-13, 8:30am-5pm
Register on the site
DHEC emergency prep
Mark checked into it before: several schools closeby so this area covered
Chief Hatcher: check into it again
DHEC has job openings in Columbia
Events
Santee Pauwau: 9/17
Gray Court Pauwau: 9/24
Contract pending with archeologist; will email it to Council
CMA needs to commissioners
Help find funding for educating children
Chief Hatcher nominated Alan F to be our rep
Susan motioned to accept; Homer seconded
Homer-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes
John: Fall Equinox
Susan: 9/25
Chief Hatcher: John C wants to come back as Firekeeper
Earl-John C- Robert (length of service)
Chief to talk to John C & Robert
Mark motioned to close the meeting; Homer seconded.
Meeting adjourned 8:30 pm.
Respectfully submitted by Michelle Hatcher on 10/18/16 at 6:31 pm.