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September 2016 Open Meeting Summary 09092016


Tribal Open Meeting Summary 09/09/2016 held at the Tribal Office in Aynor, SC

  1. CM’s Susan, Homer, Mark, Dalton, John, and CoC Rick present.

  2. Chief Hatcher invited CMA Chair Ken Battle to speak

  3. Dalton: are there grants through the CMA?

  4. Mr. Battle: no, we are a conduit and assist other organizations

  5. Also look over your past grants to help improve them

  6. August minutes read

  7. Dalton motioned to accept; Mark seconded

  8. Homer-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  9. Financial Report: Michelle (per CNB site)

  10. General Fund: $10,073.76

  11. Building Fund: $4,431.33

  12. Old Business

  13. Cemetery Trustees paperwork: no copies at office yet; need to get with Wayne

  14. Census 2020: Susan

  15. Count everyone once and in the right place

  16. Can respond online, by phone, paper, in-home service

  17. Need to contact census people about variations of tribe name

  18. Waccamaw, WIP, Waccamaw Indians

  19. Chief Hatcher: would like to see it all as Waccamaw

  20. Susan: race question allows you to pick more than one

  21. They are hiring temp positions for 2019; work from home or office

  22. Can also work with office Atlanta

  23. New Business

  24. John: parking lot for bike weeks: would like committee to study it and he will chair it

  25. Mark motioned to create a committee to study parking lot during bike week; Rick seconded

  26. Homer: why do we need committee when we park them?

  27. Michelle: this isn’t for Pauwau

  28. John: some hotels won’t let guests park bike trailer & cars at hotel

  29. Contacted insurance carrier with no reply

  30. Maybe get credit card swiper for payment?

  31. Think we could make $20k/ week

  32. Possibly shuttle them to their hotel?

  33. Chief Hatcher: could put gates up if we need to

  34. Dalton motioned; Mark seconded to create the Parking & Shuttle Committee

  35. Dalton asked for Exception to Policy to allow a CM to be Chair

  36. Homer-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  37. Ray, Susan said they would help with committee

  38. Committee Reports

  39. Arts & Crafts: Susan

  40. Susan, Rick, Marion went to Brookgreen: trees soaking for suk

  41. Volunteers from Brookgreen available on Monday & Tuesday

  42. Chief Hatcher: would start stringing up shingles

  43. Grants: Michelle

  44. SCAC: PW committee decided to take the $1000 from SCAC (every little bit helps)

  45. Pauwau: Michelle

  46. Budget approval (handout)

  47. Dalton motioned to accept; Susan seconded

  48. Homer-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  49. Mark: don’t see why booth cost is included

  50. Michelle: we could have sold the booth and made that money; nothing is free

  51. Meetings are now on Thursdays instead of Wednesday

  52. Billboards, Flyers changed to reflect help from SCAC

  53. Rick: please look into trailer bathrooms

  54. Chris H: try Elvis P-O-P

  55. Chief: also get unisex bathrooms with locks

  56. Wood: B&G to cut up 2 trees on the ground that have fallen

  57. Constitution: Dalton

  58. Newest copy available

  59. Changes

  60. Article V (A)(5), V (B)(3)

  61. VI (G)

  62. VII ( C) (1-3)

  63. Mark motioned to accept as written; Homer seconded

  64. Homer-yes, Susan-yes, John-abstain, Mark-yes, Dalton-yes, Rick-yes

  65. Dalton: send letter of intent for CM seats this week (posted to FB)

  66. Buildings & Grounds: Larry

  67. Cemetery cut: someone remarking boundaries around cemetery

  68. Rick thanked committee for help with pumpkin patch

  69. Dalton: please don’t forget to spray grounds for ants before Pauwau

  70. Drum: Rick

  71. Will be able to drum for School Day

  72. Member Files (Office): Susan

  73. Will shred duplicate/ unneeded paperwork

  74. Jeania brought more files to office tonight

  75. Files need to be checked for 25 CFR 83.7 compliance

  76. Jeania: when app is denied, we don’t have a letter, but we can create one

  77. Officially completed a computer file for all member files

  78. Receipts

  79. Fuel: $27.50 Check 533

  80. Mark motioned to accept, Homer seconded

  81. Homer-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  82. Fertilizer reimbursement to Richard: $186.90 Check 1057

  83. Mark motioned to accept; Homer seconded

  84. Homer-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  85. 2nd Chief Cheryl

  86. #NoDAPL event 9/18 at SC Statehouse 2-5pm

  87. Cemetery: initial filing: $150; registers of deeds may also charge

  88. Chief Hatcher: letter talks about the dogs, shows the map, sent to Master in Equity, Mr. James, Governing Body

  89. Chief Hatcher: if they are remarking boundaries, this may be solved soon; give it 1-2 weeks

  90. John: one grave would be outside the fence line

  91. Elder Dan: give him until next meeting since letter said 30 days

  92. Chief Hatcher

  93. Meeting in Alabama: Cherokee are trying to derecognize all state Indians

  94. SCIAC letter in support of Standing Rock

  95. Administration for Native Americans at DOI

  96. Called them to create class, 10/11-13, 8:30am-5pm

  97. Register on the site

  98. DHEC emergency prep

  99. Mark checked into it before: several schools closeby so this area covered

  100. Chief Hatcher: check into it again

  101. DHEC has job openings in Columbia

  102. Events

  103. Santee Pauwau: 9/17

  104. Gray Court Pauwau: 9/24

  105. Contract pending with archeologist; will email it to Council

  106. CMA needs to commissioners

  107. Help find funding for educating children

  108. Chief Hatcher nominated Alan F to be our rep

  109. Susan motioned to accept; Homer seconded

  110. Homer-yes, Susan-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  111. John: Fall Equinox

  112. Susan: 9/25

  113. Chief Hatcher: John C wants to come back as Firekeeper

  114. Earl-John C- Robert (length of service)

  115. Chief to talk to John C & Robert

Mark motioned to close the meeting; Homer seconded.

Meeting adjourned 8:30 pm.

Respectfully submitted by Michelle Hatcher on 10/18/16 at 6:31 pm.

#meeting #minutes

Phone (843) 358-6877

591 Bluewater Rd, Aynor, SC 29511, United States