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April 2017 Open Meeting Summary

Tribal Open Meeting Summary 4/7/2017 held at the Tribal Office in Aynor, SC

  1. CM’s Homer, John, Susan, Robert, Dalton, and CoC Rick present. Summary prepared from audio file of March meeting.

  2. March summary read

  3. Dalton motioned to accept; Susan seconded

  4. Homer-yes, John-yes, Susan-yes, Robert-yes, Dalton-yes, Rick-yes

  5. Financial Report

  6. General Fund: $9888.50

  7. Building Fund: $1599.15

  8. Cemetery Fund: $531.26

  9. Online Votes

  10. 2/18: Increase Chief & CoC daily spending authority to $150

  11. Susan-yes, Robert-yes, Dalton-yes, Rick-yes

  12. Old Business

  13. Cemetery Encroachment

  14. 2C Cheryl: Meet with Mr. Beverly Monday at 2pm for update; will send out email once updated from him

  15. Chief: told Beverly that if we went to arbitration, giving Mr. James equal land was off the table; we want boundary lines

  16. John: if you went to arbitration, don’t they decide what’s right & wrong?

  17. Chief: first, we’d have to agree to the arbitrator. We would have no recourse once we agreed

  18. Chief: went out to the cemetery the other day, Daddy’s grave is caving in & others too; need to look at raking some dirt into a lot of the sites

  19. Cheryl: the same at the cemetery on Mt Pisgah Church Rd; Holliday land & David & Eliza (sp?) Dimery’s sites

  20. Elder Doug: went there many years ago, asked permission from landowner in trailer to get to the cemetery

  21. Dalton: call him

  22. Follow it up with written request

  23. Rick: Cheryl, do you want to write/ call him?

  24. Rick: Chief, do you want to schedule a work day for Sat?

  25. Chief: going to take some rakes down there

  26. John: a few months ago, we had someone volunteer to make crosses for sites that needed them; did it ever get done?

  27. Rick: think Larry was supposed to do it

  28. Larry: they’ve been done for a year

  29. Roof Case Update

  30. Chief: court date coming up; not sure of date yet

  31. Asked Horry County police to serve Mr. Sampson because I don’t think he’s going to take it via mail

  32. New Business

  33. Welcome Homer back to the table

  34. Homer: good to be back

  35. 2C Cheryl: talked about using all-inclusive database

  36. Sat through webinar with

  37. We would be able to use it for everything we need it for so far, as well as mailings, newsletters

  38. Can be modified for security & permissions; can be linked through the tribal website; can set expiration dates on logins

  39. Dalton: how much does it cost & is there a monthly charge?

  40. 2C Cheryl: just starting dialogue with salesperson; haven’t found that out yet

  41. Dalton: (prefaced with his database writing experience) it sounds like sales pitch; all databases should be able to do that; however, some are easier to use than others

  42. Dalton: have you talked to Doug about databases because I think he is automating a database already

  43. 2C Cheryl: plan to collaborate with him

  44. Dalton: pretty sure our website hosting service has a database built-in & that Doug said he could import our database right in

  45. Rick: if you’re talking about importing our current database, that gets us back to the same problem: we don’t own the information

  46. Dalton: I still have to talk to Iris about it, but a lot the data that’s in it is already electronically stored

  47. 2C Cheryl: Jeania didn’t scan all the files; she created a cover sheet

  48. We need to take a scanner out here and go through them

  49. Dalton: get with Doug & check on pricing with Salesforce

  50. Susan: also need to vote for her to take over as Filekeeper

  51. Dalton motioned; Susan seconded to make 2C Cheryl Filekeeper

  52. Homer-yes, John-yes, Susan-yes, Robert-yes, Dalton-yes, Rick-yes

  53. Rick: will this also run things for the LLC once it’s up and going?

  54. 2C Cheryl: I think it could link into it; should be able to import information over

  55. Rick: Few things

  56. We talked a bit about an office compu