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June 2017 Open Meeting Summary

Tribal Open Meeting Summary 6/2/2017 held at the Tribal Office in Aynor, SC

  1. CM’s John, Robert, Mark, Dalton, and CoC Rick present. 2nd Chief Cheryl acted as proxy for Susan.

  2. CoC gave arrow plaque to Jewell & Doug for their help with Special Needs Fishing Day

  3. Financial Report

  4. General Fund: $8348.86

  5. Building Fund: $1372.65

  6. Cemetery Fund: $531.26

  7. Council was given copies of all transactions made in the last 30 days

  8. Online Votes

  9. 5/15 Replace golf cart batteries for $500

  10. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  11. 5/22 Postpone replacing golf cart batteries because of mower deck problems

  12. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  13. 5/22 Make Alan Faver & Joey Watford Chief’s assistants on state legislation

  14. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  15. 5/25 Allow Mark to purchase tractor mower deck for $700

  16. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  17. Mark: still have $700; the deck we wanted to purchase was sold, but new one would cost $1170

  18. 6/1 Dissolve B&G Committee; re-examine later if needed

  19. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  20. 6/1 Put Cemetery Trustees in charge of cemetery upkeep

  21. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  22. Rick: That doesn’t mean the trustees have to do the work; just schedule the work day & make it happen

  23. 6/1 Approve Larry J as Elder

  24. Robert-no, John- no, Mark- no, Dalton- no, Rick- no

  25. Old Business

  26. Cemetery Encroachment

  27. 2nd Chief Cheryl: not sure if the two attorneys have met yet

  28. Roof Case Update

  29. 2nd Chief Cheryl: nothing new

  30. May Minutes Read

  31. John: remove Homer from 2(b)

  32. Mark motioned to accept with the change; Dalton seconded

  33. Robert-yes, Susan (Cheryl)-yes, John-yes, Mark-yes, Dalton-yes, Rick-yes

  34. John T: stainless steel mentioned last month by Elder Doug is too large in his opinion, 9x9 & has one leg broken

  35. New Business

  36. 2nd Chief Phil: PA System: used for ETV benefit & it works great

  37. Rick: can cables be buried at the circle?

  38. 2nd Chief Phil: next buy are the cables to do that

  39. Alan: CMA education/ jobs training: now have business forms

  40. They are redoing their book in August

  41. Native American Learning Center offers free online courses

  42. Going to set up a state scholarship program

  43. We will try to get large corporations to donate

  44. Want it to be on a need basis rather than grade basis

  45. 2nd Chief Cheryl: Wisewoman Project

  46. Through SEIAC who has done presentations here before

  47. Screenings for Native women coordinated with DHEC

  48. 2nd Chief Cheryl: Salesforce Meeting held 5/25

  49. Can have up to 10 user licenses

  50. We decided on Developer (Doug), Filekeeper (Cheryl), Genealogy (Susan), Secretary (Michelle), Chief, CoC, CoE, Bookkeeper (Lori)

  51. Everyone will have permissions, whether they are one of the people licensed or not

  52. We are migrating Access to Salesforce platform now

  53. It should be bare bones working in 3 months & functional in 6-12 months

  54. It will tie in to the website (and vice versa)

  55. 2nd Chief Cheryl: LLC

  56. Need agent’s signature (Chief)

  57. Need to write the operator agreement; we found some great templates online to get us started

  58. Need $110 to file the paperwork with the SoS

  59. Will check with the Trademark Division on cost, information, etc. about trademarking the LLC name (that’s a separate action than creating th