January 2018 Open Meeting Summary
Tribal Open Meeting Summary 1/12/2018 held at the Tribal Office in Aynor, SC
CM’s Susan, Mark, Dalton, Jeania, and John present. John served as ACoC. 2C Cheryl served as proxy for Robert and also for Jeania once she left. Elder Dan present.
December minutes with changes to 5(c)(i)(6)(q), 5(c)(vi)(b) made
Dalton motioned to accept; John seconded
Jeania-yes, Susan-abstain, Robert (2C Cheryl)-yes, Mark-yes, Dalton-yes, John-yes
Financial Report
General Fund: $12,664.66 (as of 1/11/2018 on CNB site)
Building Fund: $2086.94 (as of 1/11/2018 on CNB site)
Cemetery Fund: $531.26
Old Business
Waccamaw Family Day 2/17
Alan: with 40-50 people, we can easily fo Low Country Boil with $200
Mark: Rick wanted BBQ, but Low Country Boil is cheaper
2C Cheryl: have donated deer meat for burgers
Mark: we can do tea, lemonade, water for drinks
John: activities: cornhole
Cemetery Update
2C Cheryl: meeting with attorney Tuesday at 2pm; Council needs to vote on how to proceed
Chief: according to maps, cemetery is on Dog Bluff, but we think it’s on Jordanville Rd
Deed was cut to Ms. Turner in 1987 and surveyed in 1987 that they wouldn’t accept
John: they say we have 2 acres; we just don’t know where
Chief: there’s a thing called adverse possession: no claim since 1987; we were there then with no dispute
Elder Dan: some knew it was ours in 1950’s
John: when was the first church there?
Chief: 1800’s
John showed new map proposal with 2 options for Council to review
CoC Rick’s PW Concerns
Elections done at the Pauwau
Elections guidelines fall on the Elders to establish
Michelle: which they did and Council dismissed
Need Elders to write guidelines for elections for next open meeting
Mark: concern about letting people vote at the PW is that some people will vote twice
Susan: the Elders will see the ID# when they count the ballots
Chief: At Pauwau, Elders are going to be on the gate, too busy to do anything else
Susan: Rick said candidates should be able to politic at the Pauwau
Chief: can’t on the mic
Free Passes to Pauwau
Pauwau Committee and Governing Body get passes
Susan: 4 passes each for Council meetings is a drop in the bucket compared to $10/hr wage set, not to mention work days at 3+ hours each; it says thank you
Chief: it’s important to show respect
2C Cheryl: free passes can increase attendance- free people can bring along people who otherwise wouldn’t have come
Charles H: everyone should pay
All members free contradicts passes
There’s already a method to let people in free
Mark: this is our major fundraiser for the year and people know that
Dalton: if the people who live close by aren’t showing up for any other events, $7 isn’t going to do that
Chief: could raise membership fees by $7
Mark: leave it as-is
Dalton motioned to give CoC 20 passes for Work Days
John: should have a form signed by their supervisor
Michelle: we have it, have used it, rarely filled out
John: With the form, CoC wouldn’t need passes
Michelle: Most work is also given in exchange for membership fees. Do they want to exchange their membership fee or gate pass
Getting enough people to handle the Pauwau
Chris H wants to be Arena Director
Mark: he should shadow our Arena Director to see how we want it done; go to other Pauwaus to for confidence and practice
Susan: he needs to shadow ours & David C said he’s more than happy to help him
John: once confident, you can take over
2C Cheryl: John A would like to stay on as MC and shadow John Blackfeather
John: if interested in a position, let us know, so we can get you taught
2C Cheryl: we also need someone to help fill Ronnie, Bill, & Susie’s spots too
Electrical issues with vendor circle
Currently in a flood zone
Suggestion was to move it to the back 40 to higher ground
John presented a proposal on how it would look
Chief: looks good with the drawing
John: going to have to talk to the county because the map says the back 40 is also in a flood zone
We also need to figure out how to pay for it
Chief: we can’t use the land, but we can get a loan
Usually put it in my name with a commitment from people to send $15-20/ month to pay for it
Dalton: are you leaving the fire circle where it is?
John: thinking closer to the building, but up to the firekeeper
John: would you be okay with giving $3000 of Pauwau proceeds to the loan?
Chief: no, because it may rain one year, we won’t make any money, and still have to pay out to demonstrators
Susan: emails sent out for positions like HM/ HL
Rick in Work Day expressed that the Pauwau Committee should bring the names to Council and then Council decide the demonstrators
If we bring it to Council and they don’t like it, we can run out of time. This PW group has worked well together
Dalton & Susan: to 2C Cheryl, I give you my proxy and ask that you vote your conscience on Pauwau issues
John: who is ultimately responsible for finances?
Chief: Tribal Council
John: then why is there a problem? Rick is looking for due diligence
2C Cheryl: Council’s job is to approve/ not approve the budget, not micromanage the committee; things have to be done in a timely manner & while we wait for Council to say yes or no, demonstrators could book elsewhere
Earl was brought up. Do you think that turning the Firekeeper position over to Robert during the Pauwau means he shouldn’t be paid?
John: we need to see your process
Dalton: you need to plan for the eventuality that you don’t approve any names
The committee begs people to come to meetings. 2 Council members and a 2C are on the committee. It’s not hidden from the government.
Goal is to plan and execute the pauwau; Council has other things to handle
John: send us minutes as to why they are chosen
2C Cheryl: you’re missing the point; that’s micromanaging every detail- it’s no longer a committee
Susan: Rick doesn’t want to pay $400 + room for HM/ HL; food costs + hotel would leave them with next to nothing
2C Cheryl: it essentially implies that you don’t trust the committee to do its job
Dalton: budget needs to come sooner, but without names, revise every month as necessary
Chief: how many have been to a Pauwau? (hands raise)
Which is best? (some say ours)
If it isn’t broke, don’t fix it.
Alan: if Council puts faith in the committee and approves the budget they have to trust the people on the committee to do their job, else put new people in
Chief: If they brought you 3 names, how are you going to know who those 3 people are?
If you don’t like their pick, you send the Chair a message and then that name doesn’t come back again
Approve the budget, not the names
Mark: we’re looking at lowering costs; man counted 27 cars that left Sunday because drum wasn’t drumming
Dalton: that was 1 incident at 1 Pauwau
John: if they screw up, they shouldn’t come back
Chief: that could happen to you too
John: helps to have the budget early
Mark: need 2 drums: Edisto gets paid the same for School Day as Pauwau
John: you’re paying for half a drum
Jeri H: blanket dances for guest drums & Burke would like to come back to be HM
Susan: Chief mentioned no second grand entry on Saturday
Because Chiefs, dignitaries leave; MC will still call their names
Susan: just do flags
Friday night grand entry for vendors
Jeri H: doesn’t make sense
New Business
Antifreeze for tractor: $12.00 Check 522
Appoint Mark as bookkeeper
Dalton: do you know how to do it?
Mark: my wife will help me; I didn’t ask for it; Rick asked me too
John motioned to accept; Dalton seconded
Jeania (2C Cheryl)-yes, Susan-yes, Robert (2C Cheryl)-yes, Mark-yes, Dalton-yes, John- yes
Committee Reports
Arts & Crafts
Nothing to Report
Pauwau: Michelle
Nominated Chair: Michelle
Need Council to approve Glenn C as a voting member to replace Georgia
Jenaia (2C Cheryl)-yes, Susan (2C Cheryl)- yes, Robert (2C Cheryl)-yes, Mark-yes, Dalton (2C Cheryl)-yes, John-yes
Meetings are second Wed in Jan/ July & second Thurs in rest of the year
Looking for volunteers & older pictures
Drum
Practice soon with Glen, Alan, Phil
Chris H: son & I will too
Misc
Glen T: concrete idea: try before the next meeting
Susan: Larry J called about a horse trail: wanted to do horse barrel ride
Charge admission, charge for food
John: need someone to write up something more detailed about it
John: Chris H: sewage grinders: they do finance
Get us an estimate with details
2nd Chiefs
Membership File: Bryan Turner: expired 2016
Glen T: what does that mean for Bryan?
Dalton: it’s currently in limbo
Mark motioned to accept the file as full; Dalton seconded
Jenaia (2C Cheryl)-yes, Susan (2C Cheryl)- yes, Robert (2C Cheryl)-yes, Mark-yes, Dalton (2C Cheryl)-yes, John-yes
Send me an email with address/ phone change, or expired card issue
Chief
Are you caught up on ID cards?
2C Cheryl: no; some things are in wrong files & not working on new files
7 files that I don’t have a physical file for
Have volunteers willing to write for a grant but need a proposal from Council allowing it
Would like it to be in the area of language: hopefully done online, learn 10 or so words / week
Meeting with candidates running for governor (at separate times), needs lots of tribal members to attend
Alan & Joey: plan to get chairs of committees of the bills to move through the legislature
Bill to stop further group formation
Hunting/ fishing licenses
Game/ animal parts
Native American Advisor on CMA
Write 1 paragraph letter to the state reps in support of these
Management: there’s a tribe that throws people out when they don’t like what people do- we can’t do that
Mark motioned to close the meeting; John seconded.
Meeting adjourned 9:04 pm.
Respectfully submitted by Michelle Hatcher on 1/26/18 at 12:38 am.