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January 2018 Open Meeting Summary

Tribal Open Meeting Summary 1/12/2018 held at the Tribal Office in Aynor, SC

  1. CM’s Susan, Mark, Dalton, Jeania, and John present. John served as ACoC. 2C Cheryl served as proxy for Robert and also for Jeania once she left. Elder Dan present.

  2. December minutes with changes to 5(c)(i)(6)(q), 5(c)(vi)(b) made

  3. Dalton motioned to accept; John seconded

  4. Jeania-yes, Susan-abstain, Robert (2C Cheryl)-yes, Mark-yes, Dalton-yes, John-yes

  5. Financial Report

  6. General Fund: $12,664.66 (as of 1/11/2018 on CNB site)

  7. Building Fund: $2086.94 (as of 1/11/2018 on CNB site)

  8. Cemetery Fund: $531.26

  9. Old Business

  10. Waccamaw Family Day 2/17

  11. Alan: with 40-50 people, we can easily fo Low Country Boil with $200

  12. Mark: Rick wanted BBQ, but Low Country Boil is cheaper

  13. 2C Cheryl: have donated deer meat for burgers

  14. Mark: we can do tea, lemonade, water for drinks

  15. John: activities: cornhole

  16. Cemetery Update

  17. 2C Cheryl: meeting with attorney Tuesday at 2pm; Council needs to vote on how to proceed

  18. Chief: according to maps, cemetery is on Dog Bluff, but we think it’s on Jordanville Rd

  19. Deed was cut to Ms. Turner in 1987 and surveyed in 1987 that they wouldn’t accept

  20. John: they say we have 2 acres; we just don’t know where

  21. Chief: there’s a thing called adverse possession: no claim since 1987; we were there then with no dispute

  22. Elder Dan: some knew it was ours in 1950’s

  23. John: when was the first church there?

  24. Chief: 1800’s

  25. John showed new map proposal with 2 options for Council to review

  26. CoC Rick’s PW Concerns

  27. Elections done at the Pauwau

  28. Elections guidelines fall on the Elders to establish

  29. Michelle: which they did and Council dismissed

  30. Need Elders to write guidelines for elections for next open meeting

  31. Mark: concern about letting people vote at the PW is that some people will vote twice

  32. Susan: the Elders will see the ID# when they count the ballots

  33. Chief: At Pauwau, Elders are going to be on the gate, too busy to do anything else

  34. Susan: Rick said candidates should be able to politic at the Pauwau

  35. Chief: can’t on the mic

  36. Free Passes to Pauwau

  37. Pauwau Committee and Governing Body get passes

  38. Susan: 4 passes each for Council meetings is a drop in the bucket compared to $10/hr wage set, not to mention work days at 3+ hours each; it says thank you

  39. Chief: it’s important to show respect

  40. 2C Cheryl: free passes can increase attendance- free people can bring along people who otherwise wouldn’t have come

  41. Charles H: everyone should pay

  42. All members free contradicts passes

  43. There’s already a method to let people in free

  44. Mark: this is our major fundraiser for the year and people know that

  45. Dalton: if the people who live close by aren’t showing up for any other events, $7 isn’t going to do that

  46. Chief: could raise membership fees by $7

  47. Mark: leave it as-is

  48. Dalton motioned to give CoC 20 passes for Work Days

  49. John: should have a form signed by their supervisor

  50. Michelle: we have it, have used it, rarely filled out

  51. John: With the form, CoC wouldn’t need passes

  52. Michelle: Most work is also given in exchange for membership fees. Do they want to exchange their membership fee or gate pass

  53. Getting enough people to handle the Pauwau

  54. Chris H wants to be Arena Director

  55. Mark: he should shadow our Arena Director to see how we want it done; go to other Pauwaus to for confidence and practice

  56. Susan: he needs to shadow ours & David C said he’s more than happy to help him

  57. John: once confident, you can take over

  58. 2C Cheryl: John A would like to stay on as MC and shadow John Blackfeather

  59. John: if interested in a position, let us know, so we can get you taught

  60. 2C Cheryl: we also need someone to help fill Ronnie, Bill, & Susie’s spots too

  61. Electrical issues with vendor circle

  62. Currently in a flood zone

  63. Suggestion was to move it to the back 40 to higher ground

  64. John presented a proposal on how it would look

  65. Chief: looks good with the drawing

  66. John: going to have to talk to the county because the map says the back 40 is also in a flood zone

  67. We also need to figure out how to pay for it

  68. Chief: we can’t use the land, but we can get a loan

  69. Usually put it in my name with a commitment from people to send $15-20/ month to pay for it

  70. Dalton: are you leaving the fire circle where it is?

  71. John: thinking closer to the building, but up to the firekeeper

  72. John: would you be okay with giving $3000 of Pauwau proceeds to the loan?

  73. Chief: no, because it may rain one year, we won’t make any money, and still have to pay out to demonstrators

  74. Susan: emails sent out for positions like HM/ HL

  75. Rick in Work Day expressed that the Pauwau Committee should bring the names to Council and then Council decide the demonstrators

  76. If we bring it to Council and they don’t like it, we can run out of time. This PW group has worked well together

  77. Dalton & Susan: to 2C Cheryl, I give you my proxy and ask that you vote your conscience on Pauwau issues

  78. John: who is ultimately responsible for finances?

  79. Chief: Tribal Council

  80. John: then why is there a problem? Rick is looking for due diligence

  81. 2C Cheryl: Council’s job is to approve/ not approve the budget, not micromanage the committee; things have to be done in a timely manner & while we wait for Council to say yes or no, demonstrators could book elsewhere

  82. Earl was brought up. Do you think that turning the Firekeeper position over to Robert during the Pauwau means he shouldn’t be paid?

  83. John: we need to see your process

  84. Dalton: you need to plan for the eventuality that you don’t approve any names

  85. The committee begs people to come to meetings. 2 Council members and a 2C are on the committee. It’s not hidden from the government.

  86. Goal is to plan and execute the pauwau; Council has other things to handle

  87. John: send us minutes as to why they are chosen

  88. 2C Cheryl: you’re missing the point; that’s micromanaging every detail- it’s no longer a committee

  89. Susan: Rick doesn’t want to pay $400 + room for HM/ HL; food costs + hotel would leave them with next to nothing

  90. 2C Cheryl: it essentially implies that you don’t trust the committee to do its job

  91. Dalton: budget needs to come sooner, but without names, revise every month as necessary

  92. Chief: how many have been to a Pauwau? (hands raise)

  93. Which is best? (some say ours)

  94. If it isn’t broke, don’t fix it.

  95. Alan: if Council puts faith in the committee and approves the budget they have to trust the people on the committee to do their job, else put new people in

  96. Chief: If they brought you 3 names, how are you going to know who those 3 people are?

  97. If you don’t like their pick, you send the Chair a message and then that name doesn’t come back again

  98. Approve the budget, not the names

  99. Mark: we’re looking at lowering costs; man counted 27 cars that left Sunday because drum wasn’t drumming

  100. Dalton: that was 1 incident at 1 Pauwau

  101. John: if they screw up, they shouldn’t come back

  102. Chief: that could happen to you too

  103. John: helps to have the budget early

  104. Mark: need 2 drums: Edisto gets paid the same for School Day as Pauwau

  105. John: you’re paying for half a drum

  106. Jeri H: blanket dances for guest drums & Burke would like to come back to be HM

  107. Susan: Chief mentioned no second grand entry on Saturday

  108. Because Chiefs, dignitaries leave; MC will still call their names

  109. Susan: just do flags

  110. Friday night grand entry for vendors

  111. Jeri H: doesn’t make sense

  112. New Business

  113. Antifreeze for tractor: $12.00 Check 522

  114. Appoint Mark as bookkeeper

  115. Dalton: do you know how to do it?

  116. Mark: my wife will help me; I didn’t ask for it; Rick asked me too

  117. John motioned to accept; Dalton seconded

  118. Jeania (2C Cheryl)-yes, Susan-yes, Robert (2C Cheryl)-yes, Mark-yes, Dalton-yes, John- yes

  119. Committee Reports

  120. Arts & Crafts

  121. Nothing to Report

  122. Pauwau: Michelle

  123. Nominated Chair: Michelle

  124. Need Council to approve Glenn C as a voting member to replace Georgia

  125. Jenaia (2C Cheryl)-yes, Susan (2C Cheryl)- yes, Robert (2C Cheryl)-yes, Mark-yes, Dalton (2C Cheryl)-yes, John-yes

  126. Meetings are second Wed in Jan/ July & second Thurs in rest of the year

  127. Looking for volunteers & older pictures

  128. Drum

  129. Practice soon with Glen, Alan, Phil

  130. Chris H: son & I will too

  131. Misc

  132. Glen T: concrete idea: try before the next meeting

  133. Susan: Larry J called about a horse trail: wanted to do horse barrel ride

  134. Charge admission, charge for food

  135. John: need someone to write up something more detailed about it

  136. John: Chris H: sewage grinders: they do finance

  137. Get us an estimate with details

  138. 2nd Chiefs

  139. Membership File: Bryan Turner: expired 2016

  140. Glen T: what does that mean for Bryan?

  141. Dalton: it’s currently in limbo

  142. Mark motioned to accept the file as full; Dalton seconded

  143. Jenaia (2C Cheryl)-yes, Susan (2C Cheryl)- yes, Robert (2C Cheryl)-yes, Mark-yes, Dalton (2C Cheryl)-yes, John-yes

  144. Send me an email with address/ phone change, or expired card issue

  145. Chief

  146. Are you caught up on ID cards?

  147. 2C Cheryl: no; some things are in wrong files & not working on new files

  148. 7 files that I don’t have a physical file for

  149. Have volunteers willing to write for a grant but need a proposal from Council allowing it

  150. Would like it to be in the area of language: hopefully done online, learn 10 or so words / week

  151. Meeting with candidates running for governor (at separate times), needs lots of tribal members to attend

  152. Alan & Joey: plan to get chairs of committees of the bills to move through the legislature

  153. Bill to stop further group formation

  154. Hunting/ fishing licenses

  155. Game/ animal parts

  156. Native American Advisor on CMA

  157. Write 1 paragraph letter to the state reps in support of these

  158. Management: there’s a tribe that throws people out when they don’t like what people do- we can’t do that

Mark motioned to close the meeting; John seconded.

Meeting adjourned 9:04 pm.

Respectfully submitted by Michelle Hatcher on 1/26/18 at 12:38 am.

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