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March 2018 Open Meeting Summary


Tribal Open Meeting Summary 3/1/2018 held at the Tribal Office in Aynor, SC

  1. CM’s Susan, John, Dalton, and Rick present. Elders Dan, Glenn T, Ronnie, and Becky present.

  2. Financial Report

  3. Cemetery Report: $531.26

  4. General & Building fund totals unobtainable due to password reset issues

  5. Online Votes

  6. 2/15 Appoint a Color Guard

  7. Susan-yes, John-yes, Dalton-yes, Rick-yes

  8. 2/15 Allot money to purchase Color Guard uniforms

  9. Susan-yes, John-yes, Dalton-yes, Rick-yes

  10. February Minutes

  11. Dalton motioned to accept; John seconded

  12. Susan-yes, John-yes, Dalton-yes, Rick-yes

  13. Old Business

  14. Cemetery Update: 2C Cheryl

  15. Nothing back from Terry about our last proposal

  16. New Business

  17. Fuel Receipts: $25.05 Check 525

  18. Committee Reports

  19. Arts & Crafts: Susan

  20. Only 2 people on the committee; propose a quorum be of the majority of voting members present and moving meetings from a monthly basis to quarterly basis

  21. 2C Phil: we need a budget for A&C

  22. Susan: do a temporary waiver & allow Rick to come on the committee

  23. Rick: I agree to go

  24. Dalton: motion to waive quorum requirements & confirm Rick as a voting member; 2C Phil seconded

  25. Susan-yes, John-yes, Dalton-yes, Rick-yes

  26. Grants: Michelle

  27. SCAC grant due on 3/15; artists biographies due to me by 3/8

  28. Pauwau: Glenn C

  29. We have a couple of options on the drum

  30. We checked on hoop dancers from Rick Birdm but they are too expensive

  31. Michelle: Budget is in Drive and is updated each month

  32. Need Council to approve Mathea as a voting member

  33. Susan motioned; John seconded

  34. Susan-yes, John-yes, Dalton-yes, Rick-yes

  35. Susan: Red Oak: $500 total & 2 blanket dances per day & 2 rooms for 1 night

  36. Flyers available soon

  37. Volunteers will signup & signout on Saturday & Sunday tp receive volunteer credit

  38. Always looking for older pictures; could be some that haven’t been featured in the book before

  39. 2C Phil: did we get the power straightened out?

  40. Susan: no

  41. Susan: with the Jefferson Award, we have a contact with WPDE & can get PSA done there

  42. 2C Phil: ask them for old footage too

  43. John: do they have a relationship with coastal NC?

  44. 2C Phil: if not, they can copy it & send it to the station

  45. Alan F: will ETV run a PSA?

  46. 2C Phil: no; they aren’t in the commercial business. Local stations can write it off

  47. Elder Dan: Channel 4 does rotating ads

  48. Glenn C: would like Council to approve $35 for Socastee heritage Festival

  49. We will give out flyers, drum, Carson may dance, have a donation jar

  50. Money was donated

  51. Buildings & Grounds

  52. Rick: motion to make Glenn C the chair; Susan seconded

  53. Susan-yes, John-yes, Dalton-yes, Rick-yes

  54. Glenn C: there will be a work day every Saturday after the open meeting

  55. Susan: motion to allow him to spend up to $500 for emergencies; Rick seconded

  56. Rick: it’s for emergencies; finishing projects

  57. John: bring receipts

  58. Susan-yes, John-yes, Dalton-yes, Rick-yes

  59. John: Glenn T did spray something more durable than concrete on the ground as a test

  60. Also need A/C fixed here

  61. Glenn C: I will contact someone

  62. JOhn: motion to let Glenn C look into A?C & get estimate to Rick if he can’t fix it; Rick seconded

  63. Susan-yes, John-yes, Dalton-yes, Rick-yes

  64. Any word on the grinding station?

  65. Chris H: will have more next week

  66. Drum

  67. 2C Phil: bought leather & made more sticks

  68. Elders

  69. Elder Dan: we would like to go with gaming, but will take what we can get

  70. Misc

  71. Dalton: proposal for first reading next month: waive dues for disabled, age >65, possible imprisoned for nonviolent crime

  72. Rick: Larry J, is everything good with the horse ride?

  73. Larry J: yes

  74. John: Recognition: 2 roads: Congress or BIA

  75. We have to cleanup our files

  76. We may be contacting members for missing items & will need them back ASAP

  77. Dalton: letter will probably consist of a drop-dead date, so you could lose your membership if you delay it

  78. We may also ask the Elders to get on the phones like they did during the election to help out

  79. Rick: raffle tickets available for sell; proceeds go towards the Fishing Day event

  80. 2nd Chiefs

  81. Cheryl: January should have had a vote to remove 2 people, but nothing since then; several numbers aren’t up-to-date

  82. We need to send out a letter telling people their card is about to expire

  83. Dalton: Inactive policy is set: they have 3 months to get their fees updated

  84. Susan/ Rick: Chief keeps giving out applications; won’t get caught up

  85. Rick: make sense for 2C Cheryl/ filekeeper to give them out

  86. Susan: Chief said that if we hadn’t given out applications to begin with, we wouldn’t have a tribe

  87. Dalton: next Council work day, we’ll go over those specific files first

  88. Susan: and we need to find the missing files

Dalton motioned to close the meeting; Susan seconded.

Meeting adjourned 8:30 pm.

Respectfully submitted by Michelle Hatcher on 3/22/18 at 12:16 am.

#meeting #minutes

Phone (843) 358-6877

591 Bluewater Rd, Aynor, SC 29511, United States