June 2019 Open Meeting Summary
Tribal Open Meeting Summary 6/7/2019 held at the Tribal Office in Aynor, SC
CM’s Dalton, Alan, Susan, John, and Marion present. 2C Cheryl led the meeting. Elders Ronnie and Avalene present. 2C Cheryl present.
Financial Report
General Fund: $7,795.33
Building Fund: $450.55
Online Votes
5/24: Accept May meeting summary with change
John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-abstain
5/30 Proposal SHH-05-30-2019-001: Give donated van to Donnie
John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-yes
5/30: Exception to policy: JR-HH-05-03-2019-001: Appointment of Waccamaw Genealogist
John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-yes
Old Business
Donnie’s AC
Duct work still needs to be done
New Business
Receipts
Susan H: Fishing Day Supplies: $55.97 Check 747
John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-yes
Fuel: Sunhouse: $81.17 Check 748
John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-yes
Glenn C: Business Cards/ Dance Circle: $538.03 Check 749
Committee Reports
Buildings & Grounds: Glenn C
Work Day 6/8 weather permitting
Plumbing to be done
2C Cheryl: move fish food
Put it in trailer
Glenn C: could gain more moisture
2C Cheryl: need a solution to keep rats from getting into it
Glenn C: ziploc bags would sweat
Susan H: we’ve had the food for years; we should dump it
Glenn C: Donnie thinks that’s what killed the fish
Marion C: Dump it in woods
John T: dump it in grass
John T: need a mandate that all food in the refrigerator is properly contained
2C Cheryl: and in freezer; deer meat needs to go
Arts & Crafts: Susan H
Found more related emails to send to Tribal Council
2C Cheryl: talked to Chris H, who said he submitted application
Told him that Council was taking it over
Susan H: his and Jeri Hunter’s
Send applications in with pictures of items: must be accessible & not have to download an app to open the file
2C Cheryl: any more art classes?
Susan H: thinking about it; Mathea discussed doing moccasins
2C Cheryl: received an email from Franklin Ellis requesting artisans to teach Intercultural and Inclusion Student Services (IISS) group: Nov 14 at 6pm
Dalton: put on Facebook requesting artisans; changed to just email
Email from Mr Ellis send to Michelle to send out
Michelle: Make Susan th point of contact?
Susan/ Alan: put her email down
Alan F: will build a relationship with them if we can do it; artisans should be tribal members
2C Cheryl: HGTC declined our fundraiser at this time; the fall is really busy for the school
John T: do applications (art) go to Susan?
Susan H: technically to 2C Phil
John T: make Susan the point of contact for Tribal Council on art applications
Pauwau: Michelle/ Dalton
Sell Tidal Wave Tickets
Susan H: extended through Tuesday, 6/11
Dalton/ 2C Cheryl: reconcile and do again
2C Cheryl: HGTC fundraiser: sent full proposal; it was reviewed
They can’t commit at this time per email
Received call from Human Resources: Diversity & Inclusion Council
They want 2C Cheryl to attend the meeting
Sounds like they will move us in slowly
Continue selling ads
Looking for volunteers for Pauwau
Submit stories/ pictures for next year’s book today
Meetings are the second Thursday of each month at 6pm, unless noted otherwise
Lindsey needs Photoshop: $30/ month
Susan H: saw one for $10/ month for 1 PC
Need authorization to do it and for 3-4 month increments (stop/ start as needed)
Dalton motioned; Marion seconded to authorize purchase for 3-4 months at a time
Glenn C: annual plans; paid monthly
Susan H: Business one is $80/ month per license with annual plan
Dalton H: Lindsey is willing to pay half
Dalton H: see a business plan that is $33.95 paid monthly, 1 license
John T: add to PW budget
Dalton H: need a credit card reader: square or something similar
Glenn C: Square is universal
John T: how much is it?
Glenn C: item is free; transactions are 2.75%
Ideally, we would need 3 units
Dalton H: motion to link them to our main bank account; Susan seconded
John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-yes
Susan H: move modem back to center office instead of copying room
Internet doesn’t reach well to porch/ Chief’s RV spot
Glenn C: metal roof also interferes with reception
Charles H:: can we get a larger tower?
Glenn C: repeater: $30-1000, depending on tier
2C Cheryl: $85/month
Glenn C: that’s tier 1
Move modem to window; Glenn C thinks he has a repeater we can test
Drum: Marion/ Alan
Nothing new
No practice
Drum needs to be re-stringed: 1/2 in. at 90-100 ft
Glenn C: $60 for 70 ft; need it but suggest waiting
Dalton H: will put $20 towards it
Census 2020: Susan
Went to symposium; they want to hire Native Americans
Recruiting for many positions
They are temporary jobs with flexible hours
Looked at 2010 census to see how we answered questions
American Indian, Waccamaw Indian, SC
Send email and make it consistent
American Community Survey (ACS): 24 pages, but you may not need to fill them all out
Fill out information for everyone in your household up to 9 people
Goes out randomly- please fill it out- Susan will help you
uscensus.gov/mytribalarea
2013-2017:: population: 52 in SC
Shows Male/ Female, Age, Employment Data
Important for Medicaid, number of representatives in Congress
Response outreach mapper: makes it easier to identify people in small areas
2020: can do on PC, paper, and by phone
They are targeting areas that don’t get counted as much
Got maps & need to mark areas where it is predominantly Native American
Put Waccamaw Indians SC on forms
2C Cheryl
CoC Rick wanted to allow scouts to camp for free as a pilot program
They will provide their own port-a-potties
Susan: need disclaimer on form about liability
Suggest running a canteen out of the office
Health-conscious food, gatorade
Donnie has keys to van per Chief Hatcher
NeonCRM: program to sync with Quickbooks, Database
Create projects, volunteer lists
Publish to website & Facebook, send mass emails
People can make membership fee payments
Not limited to the number of users, but only 10 can be on at once
$110/ month ($1320/yr)
Elder Doug donated $360
Chief Hatcher agreed to 30/month
2C Cheryl & Marie agreed to $25/month
2C Cheryl motioned to use Neon CRM for max of 1 year (paid for) & if it sustains itself/ people use it, tribe to pick up cost; John seconded
John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-yes
Use a prepaid card for payment
Susan suggested adding the Neon cost to the building fund
Glenn C suggested creating a new bank account
Elder Standingbear: if I write a check for the Buildings & Grounds fund, where does it go?
Michelle: to the Buildings & Grounds account if it’s in the memo line
Doing a phone conference on 6/11 with Mr. Hawkins for more information
Marion C
June 22: Summer Solstice, 6:06 am sunrise
Susan H: Can we plan the next 2?
Marion C: sent letter to CoC Rick
Glenn C: they’re on the calendar here in the office
Resolution: JR-HH--05-03-2019-001: Appointment of Waccamaw Genealogist: 3rd reading
Fix spelling & page layout errors & reprint
John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-yes
Charles H: good job to Council
John motioned to close the meeting; Alan seconded.
Meeting adjourned at 8:54 pm.
Respectfully submitted by Michelle Hatcher on 6/27/2019 at 1:19 am.