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June 2019 Open Meeting Summary


Tribal Open Meeting Summary 6/7/2019 held at the Tribal Office in Aynor, SC

  1. CM’s Dalton, Alan, Susan, John, and Marion present. 2C Cheryl led the meeting. Elders Ronnie and Avalene present. 2C Cheryl present.

  2. Financial Report

  3. General Fund: $7,795.33

  4. Building Fund: $450.55

  5. Online Votes

  6. 5/24: Accept May meeting summary with change

  7. John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-abstain

  8. 5/30 Proposal SHH-05-30-2019-001: Give donated van to Donnie

  9. John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-yes

  10. 5/30: Exception to policy: JR-HH-05-03-2019-001: Appointment of Waccamaw Genealogist

  11. John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-yes

  12. Old Business

  13. Donnie’s AC

  14. Duct work still needs to be done

  15. New Business

  16. Receipts

  17. Susan H: Fishing Day Supplies: $55.97 Check 747

  18. John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-yes

  19. Fuel: Sunhouse: $81.17 Check 748

  20. John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-yes

  21. Glenn C: Business Cards/ Dance Circle: $538.03 Check 749

  22. Committee Reports

  23. Buildings & Grounds: Glenn C

  24. Work Day 6/8 weather permitting

  25. Plumbing to be done

  26. 2C Cheryl: move fish food

  27. Put it in trailer

  28. Glenn C: could gain more moisture

  29. 2C Cheryl: need a solution to keep rats from getting into it

  30. Glenn C: ziploc bags would sweat

  31. Susan H: we’ve had the food for years; we should dump it

  32. Glenn C: Donnie thinks that’s what killed the fish

  33. Marion C: Dump it in woods

  34. John T: dump it in grass

  35. John T: need a mandate that all food in the refrigerator is properly contained

  36. 2C Cheryl: and in freezer; deer meat needs to go

  37. Arts & Crafts: Susan H

  38. Found more related emails to send to Tribal Council

  39. 2C Cheryl: talked to Chris H, who said he submitted application

  40. Told him that Council was taking it over

  41. Susan H: his and Jeri Hunter’s

  42. Send applications in with pictures of items: must be accessible & not have to download an app to open the file

  43. 2C Cheryl: any more art classes?

  44. Susan H: thinking about it; Mathea discussed doing moccasins

  45. 2C Cheryl: received an email from Franklin Ellis requesting artisans to teach Intercultural and Inclusion Student Services (IISS) group: Nov 14 at 6pm

  46. Dalton: put on Facebook requesting artisans; changed to just email

  47. Email from Mr Ellis send to Michelle to send out

  48. Michelle: Make Susan th point of contact?

  49. Susan/ Alan: put her email down

  50. Alan F: will build a relationship with them if we can do it; artisans should be tribal members

  51. 2C Cheryl: HGTC declined our fundraiser at this time; the fall is really busy for the school

  52. John T: do applications (art) go to Susan?

  53. Susan H: technically to 2C Phil

  54. John T: make Susan the point of contact for Tribal Council on art applications

  55. Pauwau: Michelle/ Dalton

  56. Sell Tidal Wave Tickets

  57. Susan H: extended through Tuesday, 6/11

  58. Dalton/ 2C Cheryl: reconcile and do again

  59. 2C Cheryl: HGTC fundraiser: sent full proposal; it was reviewed

  60. They can’t commit at this time per email

  61. Received call from Human Resources: Diversity & Inclusion Council

  62. They want 2C Cheryl to attend the meeting

  63. Sounds like they will move us in slowly

  64. Continue selling ads

  65. Looking for volunteers for Pauwau

  66. Submit stories/ pictures for next year’s book today

  67. Meetings are the second Thursday of each month at 6pm, unless noted otherwise

  68. Lindsey needs Photoshop: $30/ month

  69. Susan H: saw one for $10/ month for 1 PC

  70. Need authorization to do it and for 3-4 month increments (stop/ start as needed)

  71. Dalton motioned; Marion seconded to authorize purchase for 3-4 months at a time

  72. Glenn C: annual plans; paid monthly

  73. Susan H: Business one is $80/ month per license with annual plan

  74. Dalton H: Lindsey is willing to pay half

  75. Dalton H: see a business plan that is $33.95 paid monthly, 1 license

  76. John T: add to PW budget

  77. Dalton H: need a credit card reader: square or something similar

  78. Glenn C: Square is universal

  79. John T: how much is it?

  80. Glenn C: item is free; transactions are 2.75%

  81. Ideally, we would need 3 units

  82. Dalton H: motion to link them to our main bank account; Susan seconded

  83. John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-yes

  84. Susan H: move modem back to center office instead of copying room

  85. Internet doesn’t reach well to porch/ Chief’s RV spot

  86. Glenn C: metal roof also interferes with reception

  87. Charles H:: can we get a larger tower?

  88. Glenn C: repeater: $30-1000, depending on tier

  89. 2C Cheryl: $85/month

  90. Glenn C: that’s tier 1

  91. Move modem to window; Glenn C thinks he has a repeater we can test

  92. Drum: Marion/ Alan

  93. Nothing new

  94. No practice

  95. Drum needs to be re-stringed: 1/2 in. at 90-100 ft

  96. Glenn C: $60 for 70 ft; need it but suggest waiting

  97. Dalton H: will put $20 towards it

  98. Census 2020: Susan

  99. Went to symposium; they want to hire Native Americans

  100. Recruiting for many positions

  101. They are temporary jobs with flexible hours

  102. Looked at 2010 census to see how we answered questions

  103. American Indian, Waccamaw Indian, SC

  104. Send email and make it consistent

  105. American Community Survey (ACS): 24 pages, but you may not need to fill them all out

  106. Fill out information for everyone in your household up to 9 people

  107. Goes out randomly- please fill it out- Susan will help you

  108. uscensus.gov/mytribalarea

  109. 2013-2017:: population: 52 in SC

  110. Shows Male/ Female, Age, Employment Data

  111. Important for Medicaid, number of representatives in Congress

  112. Response outreach mapper: makes it easier to identify people in small areas

  113. 2020: can do on PC, paper, and by phone

  114. They are targeting areas that don’t get counted as much

  115. Got maps & need to mark areas where it is predominantly Native American

  116. Put Waccamaw Indians SC on forms

  117. 2C Cheryl

  118. CoC Rick wanted to allow scouts to camp for free as a pilot program

  119. They will provide their own port-a-potties

  120. Susan: need disclaimer on form about liability

  121. Suggest running a canteen out of the office

  122. Health-conscious food, gatorade

  123. Donnie has keys to van per Chief Hatcher

  124. NeonCRM: program to sync with Quickbooks, Database

  125. Create projects, volunteer lists

  126. Publish to website & Facebook, send mass emails

  127. People can make membership fee payments

  128. Not limited to the number of users, but only 10 can be on at once

  129. $110/ month ($1320/yr)

  130. Elder Doug donated $360

  131. Chief Hatcher agreed to 30/month

  132. 2C Cheryl & Marie agreed to $25/month

  133. 2C Cheryl motioned to use Neon CRM for max of 1 year (paid for) & if it sustains itself/ people use it, tribe to pick up cost; John seconded

  134. John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-yes

  135. Use a prepaid card for payment

  136. Susan suggested adding the Neon cost to the building fund

  137. Glenn C suggested creating a new bank account

  138. Elder Standingbear: if I write a check for the Buildings & Grounds fund, where does it go?

  139. Michelle: to the Buildings & Grounds account if it’s in the memo line

  140. Doing a phone conference on 6/11 with Mr. Hawkins for more information

  141. Marion C

  142. June 22: Summer Solstice, 6:06 am sunrise

  143. Susan H: Can we plan the next 2?

  144. Marion C: sent letter to CoC Rick

  145. Glenn C: they’re on the calendar here in the office

  146. Resolution: JR-HH--05-03-2019-001: Appointment of Waccamaw Genealogist: 3rd reading

  147. Fix spelling & page layout errors & reprint

  148. John-yes, Dalton-yes, Susan-yes, Alan-yes, Marion-yes

  149. Charles H: good job to Council

John motioned to close the meeting; Alan seconded.

Meeting adjourned at 8:54 pm.

Respectfully submitted by Michelle Hatcher on 6/27/2019 at 1:19 am.

#meeting #minutes

Phone (843) 358-6877

591 Bluewater Rd, Aynor, SC 29511, United States