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August 2013 Open Meeting Summary 08022013


Tribal Open Meeting Summary 8/2/2013 held at the Tribal Office in Aynor, SC

  1. CoC Scott and CM’s Dalton, Susan, Homer, and Richia present.

  2. Open Council seat: John Turner sworn into office.

  3. July minutes read.

  4. Dalton motioned to accept; Susan seconded

  5. Homer-yes, John-yes, Susan-yes, Richia-yes, Dalton-yes, Scott-yes

  6. Financial Report: Alan

  7. General Fund: deposits: $0, expenses: $377.80 balance $2576.22

  8. Building Fund: deposits: $295.00, balance $1410.85

  9. Online Votes

  10. 7/13 Reapprove PW Budget

  11. Homer-yes, John-yes, Susan-yes, Richia-yes, Dalton-yes, Scott-yes

  12. New Business

  13. Committee Reports

  14. Grants: Michelle

  15. Lowe’s Education Grant: 8/1-10/15

  16. Lowe’s Small Project Grants: no dates, up to $2500

  17. Buildings & Grounds: Scott

  18. Need to begin cleaning out storage trailer

  19. Nominate John T to B&G Chairperson

  20. Homer-yes, Susan-yes, Richia-yes, Dalton-yes, John-abstain, Scott-yes

  21. Pauwau: Michelle

  22. Meeting 8/14 @ Shoney’s in Conway @ 6:30pm

  23. All suggestions will be considered for 2014 now

  24. Everyone can assist with ads, drinks, paper products

  25. Inactive Membership: Dalton

  26. Res DH-08-03-2012-001 read

  27. Dalton motioned; Susan seconded to change 12 month period to 90 days

  28. Homer-yes, John-yes, Susan-yes, Richia-yes, Dalton-yes, Scott-yes

  29. Announcement by CoC Scott: Jerry Smith resigned as both an Elder and tribal member

  30. Reminder by CoC Scott: Work Day at HGTC on 8/10

  31. Susan: propose that members cannot renew cards earlier than 30 days before expiration dates. Also, payments would be $50/year (if paid in advance), $15/ quarter, or $5/month

  32. John A: think there needs to be something to make you keep up with dues: 7 year fee is hardship to cough up at one time

  33. Alan: you’re going to have people not pay dues unless tribe becomes profitable; think people should have to reapply if they lapse

  34. John A: think cards should be issued annually

  35. Chief Hatcher: if it gets too complicated, you won’t be able to manage it

  36. 2nd Chief Iris: need a compiled list of hardship/ volunteer people

  37. Homer: suggests $50 right now or $5/ month

  38. Susan: ever 8/1, membership fees are due, whether it’s $50 in advance for the year or $5/ month, regardless of ID expiration date

  39. Chief Hatcher: will have to do newsletters each year

  40. Pick/up at Work Day

  41. 2nd Chief Iris: also involves financial hardships- contact CoC

  42. Donnie’s receipts

  43. Fuel: $118.02 Check 1522

  44. Tractor: 21.11 Check 1523

  45. Tractor and Fuel vote

  46. Homer-yes, John-yes, Susan-yes, Richia-yes, Dalton-yes, Scott-yes

  47. Inactive Status- removing 108 members at midnight

  48. Dalton motioned; Homer seconded

  49. Homer-yes, John-yes, Susan-yes, Richia-yes, Dalton-yes, Scott-yes

  50. 2nd Chief Iris

  51. Letter of Commitment needs to be rewritten

  52. Linda Hammond: asked for TCard extension, but hasn’t called 2nd Chief Iris

  53. Dalton motions to decline her request; Susan seconded

  54. Homer-yes, John-yes, Susan-yes, Richia-yes, Dalton-yes, Scott-yes

  55. Victoria England: William Moore’s adopted daughter

  56. Asked her to send a copy of her adoption papers to have on file

  57. Ms. England hasn’t done so

  58. Dalton motioned; Homer seconded to allow Buster to handle the file until next open meeting