August 2013 Open Meeting Summary 08022013
Tribal Open Meeting Summary 8/2/2013 held at the Tribal Office in Aynor, SC
CoC Scott and CM’s Dalton, Susan, Homer, and Richia present.
Open Council seat: John Turner sworn into office.
July minutes read.
Dalton motioned to accept; Susan seconded
Homer-yes, John-yes, Susan-yes, Richia-yes, Dalton-yes, Scott-yes
Financial Report: Alan
General Fund: deposits: $0, expenses: $377.80 balance $2576.22
Building Fund: deposits: $295.00, balance $1410.85
Online Votes
7/13 Reapprove PW Budget
Homer-yes, John-yes, Susan-yes, Richia-yes, Dalton-yes, Scott-yes
New Business
Committee Reports
Grants: Michelle
Lowe’s Education Grant: 8/1-10/15
Lowe’s Small Project Grants: no dates, up to $2500
Buildings & Grounds: Scott
Need to begin cleaning out storage trailer
Nominate John T to B&G Chairperson
Homer-yes, Susan-yes, Richia-yes, Dalton-yes, John-abstain, Scott-yes
Pauwau: Michelle
Meeting 8/14 @ Shoney’s in Conway @ 6:30pm
All suggestions will be considered for 2014 now
Everyone can assist with ads, drinks, paper products
Inactive Membership: Dalton
Res DH-08-03-2012-001 read
Dalton motioned; Susan seconded to change 12 month period to 90 days
Homer-yes, John-yes, Susan-yes, Richia-yes, Dalton-yes, Scott-yes
Announcement by CoC Scott: Jerry Smith resigned as both an Elder and tribal member
Reminder by CoC Scott: Work Day at HGTC on 8/10
Susan: propose that members cannot renew cards earlier than 30 days before expiration dates. Also, payments would be $50/year (if paid in advance), $15/ quarter, or $5/month
John A: think there needs to be something to make you keep up with dues: 7 year fee is hardship to cough up at one time
Alan: you’re going to have people not pay dues unless tribe becomes profitable; think people should have to reapply if they lapse
John A: think cards should be issued annually
Chief Hatcher: if it gets too complicated, you won’t be able to manage it
2nd Chief Iris: need a compiled list of hardship/ volunteer people
Homer: suggests $50 right now or $5/ month
Susan: ever 8/1, membership fees are due, whether it’s $50 in advance for the year or $5/ month, regardless of ID expiration date
Chief Hatcher: will have to do newsletters each year
Pick/up at Work Day
2nd Chief Iris: also involves financial hardships- contact CoC
Donnie’s receipts
Fuel: $118.02 Check 1522
Tractor: 21.11 Check 1523
Tractor and Fuel vote
Homer-yes, John-yes, Susan-yes, Richia-yes, Dalton-yes, Scott-yes
Inactive Status- removing 108 members at midnight
Dalton motioned; Homer seconded
Homer-yes, John-yes, Susan-yes, Richia-yes, Dalton-yes, Scott-yes
2nd Chief Iris
Letter of Commitment needs to be rewritten
Linda Hammond: asked for TCard extension, but hasn’t called 2nd Chief Iris
Dalton motions to decline her request; Susan seconded
Homer-yes, John-yes, Susan-yes, Richia-yes, Dalton-yes, Scott-yes
Victoria England: William Moore’s adopted daughter
Asked her to send a copy of her adoption papers to have on file
Ms. England hasn’t done so
Dalton motioned; Homer seconded to allow Buster to handle the file until next open meeting
Homer-yes, John-yes, Susan-yes, Richia-yes, Dalton-yes, Scott-yes
Elder Doug: don’t think you should take membership away because a spouse dies
Johnnie Marie: Kiki Robertson says Gov. Haley sends her regrets that she cannot attend the pauwau this year
Chief Hatcher
Lobbying firm will help with federal recognition
John A: Bennettsville & prison system: great time with small group of guys
2nd Chief Cheryl: JRLong & Life Recovery has 24-25 people
Those interested, early spring on a Saturday, will have a certification training
At Allendale and Bennettsville now
Elder Doug: many of these guys will benefit from drug & alcohol counseling
Chief Hatcher: would like to expand it to other tribes in the state
DNR Meeting: they want to see that you’re certified
Thinking that artist certification should be on back of ID card
Let 2nd Chief Iris handle best way to put on certification on card
Arts & Committee to make SOP
CMA- propose term limits
1st time in awhile that all 3 2nd Chiefs have been present
Presented Chief Ben Thompson
Dalton: How do you see it working from an administrative point of view?
Chief Ben: our members would have to register as Waccamaw, but we would be in Charleston as a band, following Waccamaw constitution and bylaws
John T: Would you have someone attending here each month?
Chief Ben: yes
Elder Doug: how does that benefit the Waccamaw?
Chief Ben: more artists, laborers
Homer: How can you assure me that you won’t do the same as before?
Chief Ben: I can’t
Chief Hatcher: don’t put him on the spot
John: What would be the difference in his group and say 40 people in Texas meeting monthly? I see it as an advantage to have some distance
Homer: How will we know those 40 are active?
Susan: Would you come in as a regular member?
Chief Ben: yes and as a Chief of the band
Homer: Where is it in the constitution that a band can happen?
Chief Hatcher: it’s not
Homer: How many of these 40 have Native American ties?
Chief Ben: all of them
Dalton: TRB closed isn’t a major barrier; Council can open/ closes it at anytime. Administrative is different- 5 Chiefs; we’d have to create a new position
Chief Hatcher: Talks have to start somewhere. Chief Ben’s been an asset; he has some of the best artists in the state
2nd Chief Cheryl: Winyah are Waccamaw; banding together
Elder Doug: Waccamaw have a good reputation; how are you going to control the band?
Issue tabled for now
Homer asked Chief Hatcher about the status of John Cox
Chief Hatcher: he’s had surgery
Homer: he’s got 12 months
Dalton motioned to close the meeting; Homer seconded.
Meeting adjourned 8:12 pm.
Respectfully submitted by Michelle Hatcher on 9/3/13 at 7:03 pm.