January 2014 Open Meeting Summary 01102014
Tribal Open Meeting Summary 1/10/2014 held at the Tribal Office in Aynor, SC*
CoC Scott, CM’s Dalton, Homer, Robert, and John present. 2nd Chief Iris served as proxy for CM Susan.
December minutes read
Dalton motioned to accept; Homer seconded
John-yes, 2nd Chief Iris-yes, Homer-yes, Dalton-yes, Robert-yes, Scott-yes
Financial Report: Alan
General Fund
Deposits: $1470.21 Debits: $1205.28 Balance: $14892.00
Building Fund
Deposits: $150.00 Debits: $1145.87 Balance: $150.00
Pauwau
Expenses: $12729.05 Income: $21655.17
Chief Hatcher: still due $7000 from ad sale
2nd Chief Iris: best year we have had; kudos to PW Committee & all who participated
Online Votes
Heaters for John Cox
Homer-yes, John-yes, Robert-yes, Dalton-yes, Scott-yes; Susan voted yes online
Prison Program Fund
Homer-yes, John-yes, Robert-yes, Dalton-yes, Scott-yes; Susan voted yes online
Old Business
Inactive Membership List
Dalton & 2nd Chief Iris: 11 people updated their file
John: what does “extended” mean?
2nd Chief Iris: number of months membership was extended
RTNS column shows number of times mail has come back
2nd Chief Cheryl: can I speak on behalf of someone on the list?
He’s in the Jail Diversion Program & hasn’t had opportunity to do a whole lot with receiving mail unless sent to prison
2nd Chief Iris: didn’t have that address
Dalton: we’re not voting on him tonight anyway
Scott: his doesn’t expire until 2016
Chief Hatcher explained federal recognition requires being able to contact all our members
Dalton motioned to remove 385- 020 on Monthly Report Query dated 1/10/14
Homer seconded
John-yes, 2nd Chief Iris-yes, Homer-yes, Dalton-yes, Robert-yes, Scott-yes
New Business
Committee Reports
Buildings & Grounds: John
Would like to plan on what to do for work days & make list
Post on our sites for people’s interest
Grants: Dalton (for Michelle)
Looking into Grants.Gov site
Jeania working on Hospitality Grant
Pauwau: 2nd Chief Cheryl
Met Wednesday (1/8)
2nd Chief Cheryl nominated as Chairperson
CM Susan nominated as co-Chair
Reviewed policy letter & couple things to add in to assist with problems we’ve had vendors having numerous unidentified helpers
Send emails to other vendors that may be interested in vending at this year’s Pauwau to increase variety & quality
2nd Chief Iris: where are these vendors going to come from?
Found all she knows to find
2nd Chief Cheryl: trying to come up with ways
Could use more people
John: I go to other festivals; need something we can give vendors about our Pauwau
2nd Chief Cheryl: need to make sure they are Native American vendors
Hoping this will help lead to better quality & be as true to culture as possible
Vendors
Developing policy & procedures to jury vendor booths
Set up process in advance
Will have to work with security
Need other committees involved & before Pauwau for communication
Best Vendor Contest
Debbie said she would get a blue ribbon from the craft store
Susan suggested Lindsey take pictures to help us jury
Hope is to motivate vendors
Reworking letter in vendor application
Communication between different areas of Pauwau (gate, grounds, camping, etc)
Pre-PW meeting with heads to get everyone on same page
Gate: Lori O
Explain process on why we do wristbands the way we do: Grants
Making signs at fire circle more visible
Add gate cost to camping fee to eliminate problem of campers not paying gate fee
4 color wristbands; stickers for little boys & girls
2nd Chief Iris: this year (2013) , we didn’t get an attendance count & we really need it
How will it help this year?
2nd Chief Cheryl: imperative they are given out correctly for count
Wristbands: adults, students, veterans, seniors
Subtract number remaining from initial count
Can see where most money is coming from & identify target market
Start working on budget
Start selling ads
John: how many coloring books did we put out there- 200 or 300?
2nd Chief Cheryl & Dalton: 300
Question to Alan: how many program books were sold?
Alan take cost on sheet/ 5
Dalton: books & videos were combines though
Dalton: how many were printed?
2nd Chief Cheryl: 400
John: any way we can make a sign showing the places who support us?
John: sold 1 ad; think could sell more if business know their name will be seen twice
2nd Chief Cheryl: put Sponsor Board at back fence
2nd Chief Cheryl: would you charge more for that?
John: no
Johnnie F: could entice more advertisers
Mark A: T-shirts with ads on them
Put logo on front; advertisers on back
Usually 16 business card size & 1 large ad
Steve: willing to help with that
Chief Hatcher: problem with shirts is people want a date on them
If you don’t sell them all, you’re stuck with them
Could buy printing machine and do them on the spot
Confirm 2014 Pauwau Committee voting members: 2nd Chief Cheryl, Susan, Michelle, Debbie, CoC Scott, Georgia, 2nd Chief Iris
Dalton motioned; Homer seconded
John-yes, 2nd Chief Iris-yes, Homer-yes, Dalton-yes, Robert-yes, Scott-yes
Confirm 2nd Cheryl & Susan as Chair and co-Chair, respectively
Dalton motioned; Homer seconded
John-yes, 2nd Chief Iris-yes, Homer-yes, Dalton-yes, Robert-yes, Scott-yes
CoC Scott: asked Council to come up with 3 ideas to improve tribal grounds so they can be prioritized (list next month)
CoC Scott’s ideas
With Susan: Adjust vendor spaces to 1 size
Chief Hatcher: move spaces back 10 ft
CoC Scott: we took out 1 spot at circle entrance
Chief Hatcher: don’t need to move them then; just line them up
Chief Hatcher: water & electric would have to be moved too; cheaper just to line them up
Old office: would like to get water & electric to it so we can use it when we need it
New office: better roof- not just patch
John’s ideas
Beautification: flowers, bushes, trees
Outdoor shed: rebuild storage building
Old office: electric, inspect for structural damage
If rot underneath, may not be worth salvaging
Dalton’s ideas
More RV spots with electric & water
Mark A: could put 15 around pond side
John: curious, can we cut down trees to make space?
Answer: yes
Benches around circle
Improve electric so they aren’t constantly blowing out
Door off-kilter
Chief Hatcher: building needs to be leveled
Homer’s ideas
At Pauwau meeting, suggestion was made for a gate building
How much would it cost to put a fence around the pond or cover it?
Scott: last time, a fence was donated
2nd Chief Cheryl: fence could entice climbing
Mark A: Bathroom Project update
Chris Hatcher company supplying toilets, sinks, showers
We have to come up with building; suggest 12x24
Met with GSW&S today; sewer tap is across the road
Trying to get pump & pump box
Run campground & bathhouse into that
Funding & donations: don’t meet grant qualifications
Pay for tap: $3630: $890 down, $29/month x 20 years
Chief Hatcher: do they charge interest?
Mark A: yes
Suggestion: donate drink profits x 3 years to it
Chief Hatcher: will they finance in tribe’s name or just individual?
Mark A: tribe
All labor donated
Chief Hatcher: could old office be turned into bathhouse?
Mark A: yes, but would like to put siding on it
Chief Hatcher: could be cheaper
Found a building in Clover for $200, but it was 12x20
Johnnie F: been to different fairs/ festivals that have buildings
Why not ask them to donate one & tell them we’ll leave their name on it (free advertising)?
Mark A: suggestion on size
3 toilets on each side with handicap access
2 showers on each side
3 sinks on each side
Plumbing to tie in
CoC Scott: Waccamaw Family Day: 2/15
Need to people to cook: Johnnie & Alan F; Monica & Paul
Alan: shrimp is $6/lb if bought now- Low Country Boil & Hushpuppies
Scott: designated for $200
People are to bring paper products & drinks
Georgia: Can make cornbread; volunteer to help
Johnnie F: Someone needs to make cakes
Jeania: how many cakes? Volunteer
Homer: what time?
Scott: not sure; will work on it
2nd Chief Iris: usually fire ceremony at 12; food at 1
Johnnie F: any way to get a head count this year?
Scott: hard to RSVP
Johnnie F: put on sites for interest
Bring games for kids
Scott & Homer thanked people for volunteering
2nd Chief Cheryl
Horry Independent article on Jail Diversion Program
Title: New Jail Program Offers Young Men Second Chance
Program created in 2010 & has seen 2-3% drop in inmate population
Accepted, excited, honored to work there (J Reuben Long)
Read an excerpt from the article
Chief Hatcher
Calls
Call from Libby Mitchell to ask for donations to help with Elder John Mitchell’s medications
Former CM Jeanie Wright’s mother is in hospital in Florence; Jeanie needs assistance with gas money
Propose donations are split between the two families
Raffle Box: Waccamaw Bucks to enter
Write your name & phone number on back
Drawing on Family Day; winner gets $500
People put initials on tape on box so others know it hasn’t been opened
Bamboo container with wax top with ashes from Pauwau sacred fire
Gave one to: Chief of Chicora (participated in ceremony), Council, 2nd Chiefs, 2013 PW Chairperson
Can make more
Problem with it: Public Law 101.644 (able to call art Indian)
We break it down further so people can call it Waccamaw
Chief Hatcher needs art certification for arrows & beaver tail knives
Chief Hatcher: who is on the Arts & Crafts committee?
Scott & Dalton: Susan
Chief Hatcher: I see we dropped Arts & Crafts from monthly agenda
Scott: they meet quarterly
Chief Hatcher: we need to tighten things up
Every member is supposed to get a feather
Every Council member is supposed to wear a Council feather
Feathers come from Arts & Crafts committee
Homer: and names
Ralph Oxendine in bad health; tribe is newly recognized
Emergency Elder meeting recently concerning investors
Read letter from Elders to Chief Hatcher
Meeting in NY: would like Council to assist with funds
Dalton motioned to allow up to $1300 for meeting expenses; Homer seconded
John-yes, 2nd Chief Iris-yes, Homer-yes, Dalton-yes, Robert-yes, Scott-yes
Trip to TN: land still pending, would like to make tax-exempt
Suggest: put RV park on there
65 acres of land donated in CT
Chicora
Thanked us for allowing them to come
Chief Hatcher: sure Pauwau Committee would let you come to those meetings
2nd Chief Cheryl: meet 1st Wed of month at Ryan’s or Shoney’s
Dalton: 2nd Wed; Shoney’s isn’t open past 4
Homer motioned to close the meeting; Robert seconded.
Meeting adjourned 8:35 pm.
*Minutes pulled from audio file.
Respectfully submitted by Michelle Hatcher on 2/9/13 at 2:22 pm.