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January 2016 Meeting Summary 01082016


Tribal Open Meeting Summary 1/8/2016 held at the Tribal Office in Aynor, SC

  1. CM’s Homer, Rick, Mark, Dalton, and CoC John present. 2nd Chief Cheryl served as proxy for CM Susan.

  2. October minutes read

  3. Dalton motioned to accept; Mark seconded

  4. Homer-yes, Rick-yes, Mark-yes, Dalton-yes, Susan (Cheryl)-yes, John-yes

  5. Financial Report: Chief Hatcher

  6. General Fund: $11,306

  7. Building Fund: $5407.03

  8. Online Votes

  9. 10/16 Petition & Genealogy copies

  10. Homer-yes, Rick-absent, Mark-yes, dalton-yes, John-yes

  11. 11/3 Pay Fuel Receipts $67.36

  12. Homer-absent, Susan (Cheryl)-yes, Rick-yes, Mark-yes, Dalton-yes, John-absent

  13. 11/3 Re-open second gate at pauwau

  14. Executive decision by Chief Hatcher

  15. 11/9 Exception to Policy: Membership Files

  16. Suzy Gingras

  17. Homer-yes, Rick-yes, Susan (Cheryl)-yes, Mark-yes, Robert-yes, Dalton-yes, John-yes

  18. EZ Pardo

  19. Homer-yes, Rick-yes, Susan (Cheryl)-yes, Mark-yes, Robert-yes, Dalton-yes, John-yes

  20. Kevin Schwedo

  21. Homer-yes, Rick-yes, Susan (Cheryl)-yes, Mark-yes, Robert-yes, Dalton-yes, John-yes

  22. Lindsey Stamp

  23. Homer-yes, Rick-yes, Susan (Cheryl)-yes, Mark-no, Robert-yes, Dalton-yes, John-no

  24. 11/22 Cancel December meeting

  25. Homer-yes, Rick-yes, Susan (Cheryl)-yes, Mark-yes, Dalton-yes, John-yes

  26. 12/2 Cemetery Survey vote

  27. Homer-yes, Rick-yes, Susan (Cheryl)-yes, Mark-yes, Dalton-yes, John-yes

  28. 12/23 Pay Susan $75 in exchange for her check

  29. Homer-yes, Rick-yes, Susan (Cheryl)-abstain, Mark-yes, Dalton-yes, John-yes

  30. 12/29 Consultation Fee

  31. Homer-yes, Rick-yes, Susan (Cheryl)-abstain, Mark-yes, Dalton-yes, John-yes

  32. New Business

  33. Committee Reports

  34. Arts & Crafts

  35. No one to give report

  36. Mark: Why were some artist certifications taken away?

  37. Chief Hatcher: we lost records & everyone has to have a file

  38. Dalton: it seems like they started taking certifications away

  39. Chief Hatcher: who signs the certificate?

  40. 2nd Chief Cheryl: Chair and CoC/ Chief

  41. Grants: Michelle

  42. Going to contact Horry County Council and see if there is information on hospitality grants there; looked like one in Columbia had to be done early in year

  43. Pauwau: Michelle & Dalton

  44. First meeting 1/13 @ 6:30pm @ Ryan’s

  45. Outbrief decision was to let Elders run the gate; we need them to have someone available at the meeting (on location or by phone) to understand what we want & to provide input

  46. Each member of Council gets a job this year

  47. Move to Aynor Town Park?

  48. John: talked to mayor about paying for park

  49. Rick motioned to have the pauwau at the park until further notice

  50. Homer: think we need to have it out here

  51. Homer-yes, Rick-yes, Susan (Cheryl)-yes, Mark-yes, Dalton-yes, John-yes

  52. Chief Hatcher to write and send mayor a letter of intent to run pauwau/ school day at park until further notice

  53. Buildings & Grounds: Rick

  54. Chief Hatcher: nephew said he will finance labor for roof

  55. Roof: 2 bids, still waiting on one from Glenn

  56. If you went with a new building, you have no repairs vs. having an old building with repairs

  57. Mark- can we price a rubber roof?

  58. John: approximately $4400 installed

  59. Chief Hatcher: if there’s a coolseal gap, let’s spend $1000 to stop the leaks

  60. Donnie: need drains up there to keep wood from rotting

  61. Looking at planting 4 sacred herbs to sell at MB Mall & Pauwau

  62. Crushed Concrete:23 tons- $275 delivered

  63. use for parking & RV site areas

  64. Rick motioned to spend up to $1000; Dalton seconded

  65. Homer-yes, Rick-yes, Susan (Cheryl)-yes, Mark-yes, Dalton-yes, John-yes

  66. Constitution: Dalton

  67. Nominated Chair: Dalton

  68. Articles 5-7 worked on

  69. Next meeting 2/4

  70. Drum: Rick

  71. played at Wreaths Across America in Florence 12/13

  72. played at Multi-Cultural Arts Festival at a school

  73. Fuel Receipt

  74. Fuel: $26.00 Check 674

  75. Homer-yes, Rick-yes, Susan (Cheryl)-yes, Mark-yes, Dalton-yes, John-yes

  76. Cemetery Encroachment

  77. Mobile home on land next to the cemetery; boundaries aren’t clear

  78. Letter sent to Mr. James

  79. 2nd Chief Cheryl: our property is registered as a historic property; her contact said a historical review should have been done

  80. Chief Hatcher: maps & letter sent to judge, police, Planning & Zoning

  81. Mark: does the guy at USC Lancaster have a contact?

  82. Dalton: why not evict him?

  83. Chief Hatcher: magistrate said wouldn’t do it

  84. Misc

  85. Dalton: forwarded an email from Jeania to Tribal Council; please look it over

  86. John: Membership fees: wondering how many people renewed their ID but didn’t pay fees

  87. Chief Hatcher: make it policy that only secretary opens mail

  88. 2nd Chiefs

  89. 2nd Chief Cheryl: Researching theory about tax maps, Indians, and guardians

  90. May help with federal recognition

  91. Asked Council to let her go to national archive

  92. Mark motioned to allow Cheryl to spend up to $60 and go to the national archive for research; Dalton seconded

  93. Homer-yes, Rick-yes, Susan (Cheryl)-abstain, Mark-yes, Dalton-yes, John-yes

  94. Chief

  95. Team set up for federal recognition research

  96. County Historic papers of the cemeteries given to John

  97. CMA granted Chief Norris’ petition to be a tribe, but now 2 want to repeal it

  98. Marion Craddock: made a $500 donation with a $500 match from foundation

  99. Exception to Policy to send apps to the following:

  100. Darren Sutton

  101. Marion Craddock & his 2 sons

  102. Homer-yes, Rick-yes, Susan (Cheryl)-yes, Mark-yes, Dalton-yes, John-yes

  103. Cheryl: Patty Burns

  104. Mark motioned to send her an app & bring her in as Associate

  105. Homer-yes, Rick-yes, Susan (Cheryl)-abstain, Mark-yes, Dalton-yes, John-yes

Homer motioned to close the meeting; Dalton seconded.

Meeting adjourned 9:00 pm.

Respectfully submitted by Michelle Hatcher on 2/4/16 at 4:23 am.

#minutes #meeting

Phone (843) 358-6877

591 Bluewater Rd, Aynor, SC 29511, United States