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July 2013 Open Meeting Summary 07122013

Tribal Open Meeting Summary 7/12/2013 held at the Tribal Office in Aynor, SC

  1. CoC Scott, and CM's Susan, Dalton, and Homer present.

  2. June Minutes read.

  3. Dalton motioned to accept; Susan seconded

  4. Homer-yes, Susan-yes, Dalton-yes, Scott-yes

  5. Financial Report: Alan

  6. General Fund: $2873.75

  7. Building Fund: $1165.85

  8. Please get receipts to Alan/ Michelle ASAP

  9. New Business

  10. Committee Reports

  11. Grants: Michelle

  12. Lowe’s Community Grant: due 7/30

  13. Working with Rick Hudnall on longhouse

  14. Lowe’s Education Grant: 8/1-10/15 for Pauwau

  15. Lowe’s Small Project Grant- no date grant, up to $2500

  16. Working with Rick Hudnall on roof project

  17. Pauwau: Michelle

  18. Meeting 7/10, 8/14 at Shoney’s in Conway at 6:30pm

  19. Suggestions for 2013 due by Aug 1

  20. Contracts for demonstrators are in

  21. Neal & Sonya have resigned from committee

  22. Budget ready for approval

  23. Dalton motioned to accept; Homer seconded

  24. Homer-yes, Susan-yes, Dalton-yes, Scott-yes

  25. Buildings & Grounds: CoC Scott

  26. Roses moved

  27. Porch painted by John T

  28. Will screen porch in once painting complete

  29. New Waccamaw sign at gate

  30. Resolution DH-05-03-2013-001: Membership Fees: 3rd Reading

  31. Rewrote 3rd “be it resolved” section

  32. Dalton motioned to accept with change; Homer seconded

  33. Homer-yes, Dalton-yes, Susan-yes, Scott-yes

  34. John T: how will people be notified?

  35. Dalton: Facebook, tribal website, newsletter

  36. 2nd Chief Iris: who will keep track of who has paid?

  37. Dalton: bookkeeper

  38. Alan F: need a copy of the tribal roll book

  39. 2nd Chief Iris: Alan F is spousal; I need tribal permission to send him a copy

  40. Alan: would prefer a printout at next meeting

  41. Susan: Do Associate members keep getting cards?

  42. Dalton: yes, but they can’t vote

  43. Susan: they keep getting ID’s

  44. Dalton: have no problem charging them ID renewal fees

  45. Susan: someone could say drop them to Associate to keep from paying the fee

  46. Dalton: I would tell them no

  47. 2nd Chief Iris: they need to reapply if they do that

  48. CoC Scott: Neal turned in CM, B&G, PW Committee resignations

  49. Open council seat: CoC Scott nominated John T

  50. Dalton nominated Georgia C

  51. Chief Hatcher has to decide

  52. Constitution

  53. 2nd Chief Iris: Right now, there are two sets of ID’s

  54. 1 is full–fledge voting members

  55. 1 is TCard for 12 months & then review

  56. Designated in database to tell them apart

  57. Susan: revisit the Inactive Status resolution to limit term on Inactive

  58. Dalton: Wasn’t a rush; why not give them a chance just in case they sue

  59. Chief Hatcher: important to clean it up now; set up a Saturday work day

  60. 2nd Chief Iris: they violate WIP operating procedures by not keeping information updated

  61. Chief Hatcher: they violate the membership agreement to get a membership

  62. Dalton: wanted a blanket, simple procedure

  63. 2nd Chief Iris: Permanent card is their responsibility to keep updated

  64. Susan: Contact 3 times & know some have been contacted more

  65. Dalton: 1 was supposed to be by certified mail; Resolution took care of that: after 1 year of no renewal, they’re gone

  66. Alan F: Something needs to be in place before federal recognition

  67. Susan: set a day aside for next month, 4-5 hours

  68. 2nd Chief Iris

  69. New ID printer: works well, enough supplies for 1000 cards

  70. Neal is moving to be with family, as is Sonya J

  71. Would like us to do something for them

  72. Need Events Coordinator (ongoing)

  73. Donnie’s fuel receipt: $37.75 check 1521 (plus his $20 cash for non-gas items)

  74. Homer motioned; Dalton seconded

  75. Homer-yes, Susan-yes, Dalton-yes, Scott-yes

  76. Chief Hatcher

  77. Thanks to Steve & Lori Osborn

  78. Steve & Lori O helping with Investor policy letter

  79. Recognition Policy

  80. Federal 25 CFR 83.7: 1st sustained white contact to today

  81. Looks like it will change to 1935 except for part e

  82. Part e is kinship to a known Indian entity

  83. Dimery settlement: 1813

  84. Write BIA, Congressman & ask for their support

  85. Class: ½ day soon: pay to decision-makers

  86. Ben Thompson: Chief of Winyah: wants to become Waccamaw branch of Winyah

  87. Told him to put something in writing to present to Tribal Council

  88. Membership fee: people will need to be notified; newsletters will need to be sent

  89. Need policies upfront and not as you go

  90. Council of Elders and Council Member spots open

  91. Rather John T be on Council of Elders

  92. John T asked about CM’s not showing up

  93. Chief Hatcher: they could ask for a Leave of Absence

  94. Dispute over colored version of tribal logo

  95. Disclaimer sent to Tribal Council

  96. Disclaimer was made out to Elder Jerry and the tribe

  97. Susan approached Becky about logo because we were looking at color logo for shirts/ jackets

  98. Chief Hatcher: asked Susan to get ahold of her people to make a color logo but price is higher than expected

  99. Dalton: know someone who may be able to do it

  100. Meeting in Columbia about S611 to stop recognizing groups in SC

  101. Prison Program: Elder Doug, John A, asking Steve O

  102. John T had several questions answered by Chief Hatcher and Tribal Council about external & internal matters, respectively

  103. Rick H: Can we get a sign for the fire circle? (no electronics, pictures, etc…)

  104. Elder Doug: Can we open & close with prayer, smudge?

  105. Susan: how’s CMA recognition readings?

  106. Joey W: nothing of substance through September

  107. Chief Hatcher: on groups & 51%- how do they prove the 51% are native?

  108. Susan: Work Day: Policy letters, Constitution 8/10 @ 11am-until

Dalton motioned to close the meeting; Homer seconded.

Meeting adjourned 8:12 pm.

Respectfully submitted by Michelle Hatcher on 7/24/13 at 11:07 pm.

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