March 2014 Open Meeting Summary 03072014
Tribal Open Meeting Summary 3/7/2014 held at the Tribal Office in Aynor, SC
CoC Scott, CM’s Dalton, Homer, Susan, Robert, and John present.
Service dedicated in the memory of Norma Jean
February minutes read
Add duration to 5- should be 2 months for Leave of Absence
Dalton motioned to accept; Susan seconded
Homer-yes, John-yes, Susan-yes, Dalton-yes, Robert-yes, Scott-yes
Financial Report: Alan
General Fund
Deposits: $710.00 Debits: $1301.72 Balance: $14425.38
Building Fund
Deposits: $25.00 Debits: $0.00 Balance: $455.00
Old Business
Inactive Membership List
Dalton motioned to remove from ID# 408-467 on Monthly Report Query dated 3/6/14
Susan seconded
Homer-yes, John-yes, Susan-yes, Dalton-yes, Robert-yes, Scott-yes
New Business
Committee Reports
Grants: Michelle
SCAC 3/15
Pauwau: 2nd Chief Cheryl
Next meeting on 3/12 at Nakato’s at 5pm
Additional vendor paperwork to include contest information
Working on budget
Lamar Advertising- posters/ signs around Conway/ Aynor
$280/ sign for 28 days leading up to Pauwau
Homer: will they take a tax letter instead of money?
2nd Chief Cheryl: will ask
John: how much time do you need to give them?
2nd Chief Cheryl: 10/6, pay by September
Susan: Could ask them for the vinyl signs once time is up
Arts & Crafts
CoC Scott: letter was sent to Carol Ann; no response
2nd Chief Phil
Showed rank of feathers
Propose firekeeper, secretary, other offices currently without a feather are given a color code
Hand-carved items- bead on carved piece
Susan motioned to allow him to continue his work on feathers
Homer seconded
Homer-yes, John-yes, Susan-yes, Dalton-yes, Robert-yes, Scott-yes
Gifted feathers to the tribe
Talking stick: challenge all CM’s to put their mark on it
Special Projects
Bathroom: Mark A
Still need to talk to man at GSW&S
Buildings & Grounds: John
Met 2/21: surveyed leveling the building
5 people to level; looks like 3/4in. board removed could level building
New roof project: wait till after building is level
Price lists- 1 to build trusses, 1 with pre-built trusses
Mid-April project; still pricing
String trimmer: recommended to buy steel- $329
$28-32 for blades
Donnie’s fuel receipt: $16.10 Check 1565
Homer motioned; Susan seconded
Homer-yes, John-yes, Susan-yes, Dalton-yes, Robert-yes, Scott-yes
Chief Hatcher
Prioritized projects to be in newsletter
Buildings & Grounds projects to be in newsletter
Either day before or day after solstice
Bank Account: Dalton
Propose moving account away from BB&T to CNB
Susan seconded
Alan: suggest not moving full account at once because of auto-drafts
Johnnie F: Suggest looking at other banks
CoC Scott to Dalton: look into other banks
Susan motioned to Table for now; Robert seconded
Homer-yes, John-yes, Susan-yes, Dalton-yes, Robert-yes, Scott-yes
Alan: BB&T had a lot of service charges; ATM fees
2nd Chief Cheryl: suggest against BoA
2nd Chiefs
2nd Chief Cheryl: new grandson
2nd Chief Phil: ETV show with Chief Hatcher on 3/14 at 10am
Chief Hatcher
Earl Carter- ill lately
Tribal donation or individual
Skin on drum included in donations
Meteorites given to CM’s to put in their medicine bag
Letters to investors were sent to tribal council
Lawsuit- need money to file; roughly $150
Dalton motioned; Homer seconded
Homer-yes, John-yes, Susan-yes, Dalton-yes, Robert-yes, Scott-yes
2nd Chief Cheryl: have to file in district court because their business is outside SC
Res: J-HH-03-07-2014-001: Appointment of Council of Elders as Tribe’s Election Officials: 1st reading
Good parliamentarian: Steve O
Title search for TN land done: 2nd Chief Cheryl to look it over
Need to make it tax-exempt
CT land pending
Psychological Counselor for Veterans Administration would like to have a ceremony for PTSD veterans
Suggested fire circle ceremony
Susan motioned; Homer seconded
Homer-yes, John-yes, Susan-yes, Dalton-yes, Robert-yes, Scott-yes
Would like our veterans to take part
John: can Rolling Thunder come?
Chief Hatcher: yes, but can’t have too many because circle isn’t that big
Set up a special day for veterans
Elder Dan: could let Tim know & have local veterans attend
Homer: refreshments?
Chief Hatcher: sure
Mr. Turbeville- Socastee Heritage Festival: 2nd Chief Cheryl to get more information
Mr. Henry’s items in storage- he’s asked for 30 days
Council said yes without a formal vote
Articles for newsletter- send to Susan
Ronnie Floyd can get us free vinyl to put cover around circle
Pauwau 3/8 in Hardeeville
Build suk covered in bark- material at a place just outside Hardeeville
ETV adding Pauwau footage
John
When is the Tribal Roll Book open again? If applications were submitted before it was closed, are they still eligible?
Chief Hatcher: whenever you have applications, you can open it
Michelle: All applications have been voted on except a couple that came after the book closed
Are horses allowed on the tribal grounds?
Chief Hatcher: up to Council
Council: Basically, yes, provided it’s a trot
Volunteers and services being declined
Don’t decline services, you don’t know when you might need them again
Dalton: empty Council folders of 2013 material
Susan motioned to close the meeting; Homer seconded.
Meeting adjourned 8:07 pm.
Respectfully submitted by Michelle Hatcher on 3/11/14 at 7:35 pm.