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March 2014 Open Meeting Summary 03072014

Tribal Open Meeting Summary 3/7/2014 held at the Tribal Office in Aynor, SC

  1. CoC Scott, CM’s Dalton, Homer, Susan, Robert, and John present.

  2. Service dedicated in the memory of Norma Jean

  3. February minutes read

  4. Add duration to 5- should be 2 months for Leave of Absence

  5. Dalton motioned to accept; Susan seconded

  6. Homer-yes, John-yes, Susan-yes, Dalton-yes, Robert-yes, Scott-yes

  7. Financial Report: Alan

  8. General Fund

  9. Deposits: $710.00 Debits: $1301.72 Balance: $14425.38

  10. Building Fund

  11. Deposits: $25.00 Debits: $0.00 Balance: $455.00

  12. Old Business

  13. Inactive Membership List

  14. Dalton motioned to remove from ID# 408-467 on Monthly Report Query dated 3/6/14

  15. Susan seconded

  16. Homer-yes, John-yes, Susan-yes, Dalton-yes, Robert-yes, Scott-yes

  17. New Business

  18. Committee Reports

  19. Grants: Michelle

  20. SCAC 3/15

  21. Pauwau: 2nd Chief Cheryl

  22. Next meeting on 3/12 at Nakato’s at 5pm

  23. Additional vendor paperwork to include contest information

  24. Working on budget

  25. Lamar Advertising- posters/ signs around Conway/ Aynor

  26. $280/ sign for 28 days leading up to Pauwau

  27. Homer: will they take a tax letter instead of money?

  28. 2nd Chief Cheryl: will ask

  29. John: how much time do you need to give them?

  30. 2nd Chief Cheryl: 10/6, pay by September

  31. Susan: Could ask them for the vinyl signs once time is up

  32. Arts & Crafts

  33. CoC Scott: letter was sent to Carol Ann; no response

  34. 2nd Chief Phil

  35. Showed rank of feathers

  36. Propose firekeeper, secretary, other offices currently without a feather are given a color code

  37. Hand-carved items- bead on carved piece

  38. Susan motioned to allow him to continue his work on feathers

  39. Homer seconded

  40. Homer-yes, John-yes, Susan-yes, Dalton-yes, Robert-yes, Scott-yes

  41. Gifted feathers to the tribe

  42. Talking stick: challenge all CM’s to put their mark on it

  43. Special Projects

  44. Bathroom: Mark A

  45. Still need to talk to man at GSW&S

  46. Buildings & Grounds: John

  47. Met 2/21: surveyed leveling the building

  48. 5 people to level; looks like 3/4in. board removed could level building

  49. New roof project: wait till after building is level

  50. Price lists- 1 to build trusses, 1 with pre-built trusses

  51. Mid-April project; still pricing

  52. String trimmer: recommended to buy steel- $329

  53. $28-32 for blades

  54. Donnie’s fuel receipt: $16.10 Check 1565

  55. Homer motioned; Susan seconded

  56. Homer-yes, John-yes, Susan-yes, Dalton-yes, Robert-yes, Scott-yes

  57. Chief Hatcher

  58. Prioritized projects to be in newsletter

  59. Buildings & Grounds projects to be in newsletter

  60. Either day before or day after solstice

  61. Bank Account: Dalton

  62. Propose moving account away from BB&T to CNB

  63. Susan seconded

  64. Alan: suggest not moving full account at once because of auto-drafts

  65. Johnnie F: Suggest looking at other banks

  66. CoC Scott to Dalton: look into other banks

  67. Susan motioned to Table for now; Robert seconded

  68. Homer-yes, John-yes, Susan-yes, Dalton-yes, Robert-yes, Scott-yes

  69. Alan: BB&T had a lot of service charges; ATM fees

  70. 2nd Chief Cheryl: suggest against BoA

  71. 2nd Chiefs

  72. 2nd Chief Cheryl: new grandson

  73. 2nd Chief Phil: ETV show with Chief Hatcher on 3/14 at 10am

  74. Chief Hatcher

  75. Earl Carter- ill lately

  76. Tribal donation or individual

  77. Skin on drum included in donations

  78. Meteorites given to CM’s to put in their medicine bag

  79. Letters to investors were sent to tribal council

  80. Lawsuit- need money to file; roughly $150

  81. Dalton motioned; Homer seconded

  82. Homer-yes, John-yes, Susan-yes, Dalton-yes, Robert-yes, Scott-yes

  83. 2nd Chief Cheryl: have to file in district court because their business is outside SC

  84. Res: J-HH-03-07-2014-001: Appointment of Council of Elders as Tribe’s Election Officials: 1st reading

  85. Good parliamentarian: Steve O

  86. Title search for TN land done: 2nd Chief Cheryl to look it over

  87. Need to make it tax-exempt

  88. CT land pending

  89. Psychological Counselor for Veterans Administration would like to have a ceremony for PTSD veterans

  90. Suggested fire circle ceremony

  91. Susan motioned; Homer seconded

  92. Homer-yes, John-yes, Susan-yes, Dalton-yes, Robert-yes, Scott-yes

  93. Would like our veterans to take part

  94. John: can Rolling Thunder come?

  95. Chief Hatcher: yes, but can’t have too many because circle isn’t that big

  96. Set up a special day for veterans

  97. Elder Dan: could let Tim know & have local veterans attend

  98. Homer: refreshments?

  99. Chief Hatcher: sure

  100. Mr. Turbeville- Socastee Heritage Festival: 2nd Chief Cheryl to get more information

  101. Mr. Henry’s items in storage- he’s asked for 30 days

  102. Council said yes without a formal vote

  103. Articles for newsletter- send to Susan

  104. Ronnie Floyd can get us free vinyl to put cover around circle

  105. Pauwau 3/8 in Hardeeville

  106. Build suk covered in bark- material at a place just outside Hardeeville

  107. ETV adding Pauwau footage

  108. John

  109. When is the Tribal Roll Book open again? If applications were submitted before it was closed, are they still eligible?

  110. Chief Hatcher: whenever you have applications, you can open it

  111. Michelle: All applications have been voted on except a couple that came after the book closed

  112. Are horses allowed on the tribal grounds?

  113. Chief Hatcher: up to Council

  114. Council: Basically, yes, provided it’s a trot

  115. Volunteers and services being declined

  116. Don’t decline services, you don’t know when you might need them again

  117. Dalton: empty Council folders of 2013 material

Susan motioned to close the meeting; Homer seconded.

Meeting adjourned 8:07 pm.

Respectfully submitted by Michelle Hatcher on 3/11/14 at 7:35 pm.

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