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March 2016 Open Meeting Summary 03042016


Tribal Open Meeting Summary 03/04/2016 held at the Tribal Office in Aynor, SC

  1. CM’s Dalton, Mark, Rick, Homer, Robert, and CoC John present. Susan arrived later in the meeting.

  2. Prior to each open meeting, there will be an open forum period for members to speak for up to 3 minutes to facilitate better communication between Council and members

  3. Members are encouraged to provide solutions to problems

  4. Council will go over comments during the meeting if possible, by email or during the next meeting if not

  5. February minutes read

  6. Mark motioned to accept; Homer seconded

  7. Rick-abstain, Dalton-yes, Mark-yes, Homer-yes, Robert-yes, John-yes

  8. Financial Report

  9. General Fund: $9995.36

  10. Building Fund: $3420.24

  11. Old Business

  12. Cemetery encroachment: trying to talk to new owners of land

  13. Cheryl talked to Hilda; in 1987, 2 acres of land was donated to the church; surveyor paid to mark off the 2 acres, but James wouldn’t sign off & map not registered. The markers got moved & put up, so it’s possible James is right. Get in touch with the family, decide on 2 acres, mark it off, & everyone sign off on map

  14. Policy letters:

  15. Use of tribal logo: last looked at in Aug 2014

  16. Camping on the grounds: stay up to 2 weeks

  17. No charge for camping while coming to do tribal work

  18. No tent camping fees

  19. Use of the tribal office: $50 ($25 deposit, $25 rental)

  20. Mark: cleaning fee should go to the person having to clean it

  21. Use of the tribal grounds: $100 ($50 deposit, $50 rental)

  22. Dan: will need to post an hours sign

  23. Dalton: do it as $200 in 2 hour increments

  24. Spousal membership- tabled

  25. Membership files: tabled

  26. Genealogy protocols

  27. What goes in file: application, genealogy chart, membership agreement (if applicable), all pertinent documents

  28. New Business

  29. Committee Reports

  30. Buildings & Grounds: Rick

  31. Roof & driveway worked on

  32. Needs another coat; still leaking

  33. Stockpiling dirt

  34. Need to work on small lawnmower; get price

  35. Rick motioned to let Donnie take the tractor in for evaluation for repairs at Rabon’s; Dalton seconded

  36. Dalton-yes, Mark-yes, Rick-yes, Homer-yes, Robert-yes, Susan-yes, John-yes

  37. Mark: please remove leaf piles at cemetery

  38. John: cemetery fund: $411.20

  39. Arts & Crafts

  40. Susan: John Abrams’ certification needs to be signed by Phil

  41. 3/23 UNC Rock Hill Native Studies; still have empty wall space

  42. Classes: going to set up schedule; will be a charge to cover materials

  43. Mark: gourds out in building

  44. John: can you videotape classes?

  45. Susan: yes, but charge for tapes

  46. Chief Hatcher: game parts bill to be introduced for all game parts

  47. If you are certified and want to use game parts, let Susan know; compiling list

  48. Grants

  49. SCAC: looking for updated biographies from our artists

  50. Accommodations Tax: $16k; have to give 2 presentations to committee

  51. Chief Hatcher: think the prison program should be a statewide program with John Abrams in charge

  52. John A: Chaplain of Prisons will come to CMA meetings

  53. Pauwau

  54. Contracts received back

  55. Next meeting 3/9

  56. Would like at least one Elder there each month

  57. Need to decide on program book cover theme; send us suggestions

  58. Chief Hatcher: be particular with vendors you invite

  59. We will have exclusive use of the park this year

  60. Elder Doug: Pee Dee Pauwau April 2 in McColl

  61. Constitution

  62. Revamped constitution given to Council; will email newest constitution to Council

  63. No Constitution committee meeting in April

  64. Drum: played at Loris Middle Multicultural Arts Festival

  65. Membership apps & Fees

  66. Process developed by Iris

  67. John: see a logistics problem if the files have to be sent to Scott

  68. Log files when received

  69. Dalton: send copies to genealogists

  70. Chief Hatcher: should only have to check book for missing names

  71. Susan: check file for missing items; send back if not complete with a standard form stating what’s missing

  72. John: would like to see tracking numbers (receipts) for files

  73. Jeania: received 2 incomplete files from Johnnie

  74. Membership fees (Jeania’s proposals)

  75. John will work with Jeania, Dalton, Michelle

  76. Jeania: think there should be an annual due date

  77. Inactive Status

  78. Dalton motioned to remove the following due to lack of responsibility & membership dues; Homer seconded

  79. Karen Jacobs

  80. Phillip Davis

  81. Kayla Davis

  82. John A: leave them on roll to maintain quantum for recognition

  83. Homer: has to be some personal responsibility

  84. John A: tribe should be treated as a family, not a group or club

  85. Chief Hatcher: Jeania should have the % with her each month

  86. Receipts

  87. $82.07 check 678 to John Turner for Family Day

  88. Chief

  89. SCIAC & NAAC meeting today

  90. Introduced 356 (former s611)

  91. Proposal to designate commissioner as native

  92. Bill for free hunting & fishing

  93. Bill for all game parts

Mark motioned to close the meeting; Susan seconded.

Meeting adjourned 7:58 pm.

Respectfully submitted by Michelle Hatcher on 04/01/16 at 5:49 am.

#minutes #meeting

Phone (843) 358-6877

591 Bluewater Rd, Aynor, SC 29511, United States