September 2013 Open Meeting Summary 09062013
Tribal Open Meeting Summary 9/6/2013 held at the Tribal Office in Aynor, SC
CoC Scott and CM’s Dalton, Homer, and John present.
CoC Scott: A podium has been added to the room for questions and comments.
August minutes read
Dalton motioned to accept; Homer seconded
Homer-yes, John-yes, Dalton-yes, Scott-yes
Financial Report: Alan
General Fund: deposits: $3033.75, debits: $390.18, balance: $5219.79
$2000 of deposits earmarked for dance raffle
Building Fund: deposits: $830.00, debits: $255.00, balance: $1985.85
Online Votes
8/10 Transfer money from TD Bank to General Fund to cover dance raffle
Homer-yes, John-yes, Dalton-yes, Scott-yes
New Business
Committee Reports
Grants: Michelle
Waiting to hear from Lowe’s Education Grant
Buildings & Grounds: John T
Planting, Work Day 9/7 at 7am
John T: is there electricity in the other trailer or how much would it cost?
Answer: none at the moment; cost would be $200-250 per month
John T: do you mind if I paint it?
Answer: no
John T: and underpin it or how much it would cost?
Darlene: cost about $1100 to do hers
John T: would be nice if we could find someone to paint a mural on it
Pauwau: Michelle
Need Council to confirm 2nd Chief Cheryl as a voting member
Homer-yes, John-yes, Dalton-yes, Scott-yes
Meeting 9/11 at Shoney’s in Conway at 6:30pm
Asking members for donations of water, paper products
Aynor Hoe Down: Scott
Sept 21 with 12x12 spot costs $60 and would allow us to tell people about the pauwau and Natives
Joey W and Wayne T donated money to pay for table
John T to help with Hoe Down
Oct 19 is Aynor’s 100 Anniversary Festival and would be free
Policy Letters
Associate/ Honorary/ Spousal Membership
Dalton motioned; Homer seconded
Homer-yes, John-yes, Dalton-yes, Scott-yes
Reviewing Files
Dalton motioned; Homer seconded
Homer-yes, John-yes, Dalton-yes, Scott-yes
Family Day & Other Events
John motioned; Dalton seconded
Homer-yes, John-yes, Dalton-yes, Scott-yes
Making Loans
John motioned; Homer seconded
Homer-yes, John-yes, Dalton-yes, Scott-yes
Members Files
Would remove spouse/ children
Tabled for Constitution Change
Spousal Membership
Should say ‘reapply’ in last sentence
Chief Hatcher: not sure why they’d have to reapply
Tabled for now
Use of the Tribal Grounds
Should say ‘injury’ not injure
Chief Hatcher: make it a deposit & give it back if they clean up
Alan mentioned costs (Water, electric, etc…)
Chief Hatcher: doesn’t include office, just the grounds
Dalton: make it a deposit for members, fee for nonmembers
John questioned legality of the harmless clause
Dalton motioned; Homer seconded
Homer-yes, John-yes, Dalton-yes, Scott-yes
Use of the Tribal Office
Chief Hatcher: don’t think anyone should use office w/o a member of government here because of files
Dalton: remove specificity in ‘bring your own products’
Change to ‘bring products you will need’
Darlene: costs seem backwards- office is worth more, should at least be equal
Dalton: $75 deposit ($25 returned, $25 for utilities, $25 for official who stays to watch files); $150 for nonmembers
Chief Hatcher: think you could also say ‘no use of the office’
Dalton: could do members only
Tabled for now
Money for Flowers
Dalton: no problem with first part; remove part allowing people to ask for donations (doesn’t need to be there)
John motioned; Homer seconded
Homer-yes, John-yes, Dalton-yes, Scott-yes
Camping on the Tribal Grounds (Excluding Pauwau)
Dalton: change donation to fee
Also add it to list of Waccamaw Bucks items
No alcohol or illegal drugs
Added: except medicinal?
Rick H: if it’s hot outside, who’s policing them turning AC on?
Tabled for now
Also separate campers from RV’s
Membership Fees
Add fee to last sentence
Chief Hatcher: don’t think it’s tax-deductible because it’s a fee
Make them responsible for notifying us
John A: reading from fundraisers.org, think it is
Chief Hatcher: kids go to school; we can sell arts as native crafts
John T: should tax-deductible be in there?
2nd Chief Cheryl: should be in there for transparency
John A: it’s incentive for people who may otherwise not pay
Dalton: change it to ‘if paid before 8/1, it’s $50
“The member has the option to prepay a year. If they choose to do so and they pay before August 1, their fee will be $50. 2013 fees can be paid any time prior to Aug 1, 2014 and receive the $50 rate”
Dalton motioned; Homer seconded
Homer-yes, John-yes, Dalton-yes, Scott-yes
Use of the Tribal Logo
Dalton: change ‘used’ to ‘made’
John A: wouldn’t go with a timeframe; be glad someone’s putting name out there
Make stipulations about changing logo and what-not
2nd Chief Phil: wouldn’t go with $1
Go off what they sell- 2-5%
Chief Hatcher: not sure how you’ll manage it
Just because someone says they get 100 items, they could get 200
John T: why wasn’t there any discussion over last couple months on this?
Michelle: Susan sent emails to Council asking for input
Dalton: John A’s asking for it to be low enough for people to make a profit
Darlene: could have t-shirts made & here in 2 weeks
Dalton: Aug 1 was cutoff for Pauwau 2013
Committee works hard all year and has told everyone for months that there was cutoff
They shouldn’t have to come up with someone to do this job too
Darlene: what if I buy the shirts, tribe pays for the booth, & tribe gets the money?
We’d discuss at Wed’s meeting; everyone’s welcome
Johnnie F: willing to pick up & deliver the shirts
Scott: looking for policy; not profit & loss
Change part about changes to logo
Dalton: 2-5%?
Last sentence should read: “It can only be used with consent of tribal council.”
Tabled for now
2nd Chief Cheryl
Presented forms to modify for our use
Membership Fee Discount
Area of Concern: asks people to disclose other assistance
Dalton: why does it just ask for 1 program (Program Participation section)
2nd Chief Cheryl: no need to qualify further
Volunteer Service Hours Log
Turned in by the member & returned to Council
John T: who keeps up with the log?
2nd Chief Cheryl: each member is responsible
2nd Chief Cheryl: could be modified for line-by-line signatures by Chairperson/ supervisor
Dalton: at bottom, let member & person it gets turned into sign there
Elder Doug
Firekeeper: consider training John or another person?
John C is certified and Rick H would like to train
Donnie’s fuel receipts
Fuel: $78.61 Check 1525
Homer-yes, John-yes, Dalton-yes, Scott-yes
Chief Hatcher
Ms. Carolyn: ½ acre land to donate
Need to help her empty sheds
Think Susan wanted pots/ pans, Washer/ Dryer out for tribe
Ms. Carolyn will call Susan to set date
Online votes: right now, they are for emergencies and time-sensitive things
Think that has to change- you have to be able to work
Res. J-HH-09-06-2013-002: Appointment of Elders
Would make Charles Creech an Elder
Need to spell Creech correctly on form
Dalton motioned to accept with spelling change; Homer seconded
Homer-yes, John-yes, Dalton-yes, Scott-yes
Res. J-HH-09-06-2013-001: Exemption of Membership Fees for Anyone Serving in the Tribal Government
Homer: add Firekeeper to list?
Chief Hatcher: no problem with that
Dalton motioned to accept with change; Scott seconded
Homer-yes, John-yes, Dalton-yes, Scott-yes
Waccamaw Bucks
Add camp fees to list
Added names to list based off 2012 Volunteer Sheet
List given to Chief Hatcher by Michelle
Dalton motioned to accept; Homer seconded
Homer-yes, John-yes, Dalton-yes, Scott-yes
Smudging
Need someone to do it if we plan to do it
Should we do it?
Most everyone in room: yes
Scott: being smudges is a choice
Darlene: would need to clear room quick for those who can’t breathe well
Scott: smudge room, open windows to allow it to cover office
Drum donated by Rick H
Want everyone to sign it
John C’s Statement
“Filled with honor; humbled to be here. Apologize for family’s past transgressions. Can’t express feelings to be here; thank-you for letting me be here. Rethought my life over last few years”
Chief Hatcher: we want the building to be smudged each month & during pauwau
John C agreed to do it
John C also agreed to train apprentices
Dalton motioned to close the meeting; Homer seconded.
Meeting adjourned 9:30 pm.
Respectfully submitted by Michelle Hatcher on 9/19/13 at 2:35 pm.