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September 2014 Open Meeting Summary 09052014


Tribal Open Meeting Summary 9/5/2014 held at the Tribal Office in Aynor, SC

  1. CM’s Homer, Dalton, Susan, John, Robert, and Rick present. Dalton chaired the meeting for CoC Scott. 2nd Chief Phil served as proxy for CoC Scott

  2. August Minutes read

  3. Rick motioned to accept; Homer seconded

  4. Homer-yes, John-yes, Susan-yes, Rick-yes, Robert-yes, Dalton-yes

  5. Financial Report: Alan

  6. General Fund

  7. Deposits: $1355.60 Debits: $2554.39 Balance: $11,645.86

  8. Building Fund

  9. Deposits: $65.00 Debits: $0.00 Balance: $1665.00

  10. John T: some members would like line-by-line deduction list

  11. Michelle: all checks written show up in minutes

  12. Chief Hatcher give password for bank accounts to John T

  13. Alan F: B&G items should come from the building fund

  14. Old Business

  15. Spousal Membership Application

  16. Larry Jernigan

  17. Homer-yes, John-yes, Susan-yes, Rick-yes, Robert-yes, Dalton-yes

  18. Tribal logo and trademark

  19. Susan: still working on

  20. Work Day items from 8/16

  21. Robert is staying on Council as well as Firekeeper

  22. Council to pre-read minutes before meeting

  23. Homer-yes, John-yes, Susan-yes, Rick-yes, Robert-yes, Dalton-yes

  24. Committees: stick to topic of report; more items can be added at end of meeting for discussion

  25. Agenda: shared with CoC, Dalton, Chief Hatcher, Susan in Drive

  26. Others can get it as well, just ask

  27. John-yes, Susan-yes, Dalton-yes, Scott-yes

  28. Meetings are for Council business; Council controls the meeting

  29. John-yes, Susan-yes, Dalton-yes, Scott-yes

  30. Old Business List

  31. Move resolutions to Drive; pay Michelle $100 to set up account and scan items

  32. Chief Hatcher: $100 isn’t enough; pay by sheet

  33. Johnnie F: not easy job; tedious; be considerate of time

  34. 2nd Chief Phil: as state employee, what is a fair price?

  35. Johnnie: unsure now

  36. John T: keep track of time spent doing it & pay at end

  37. 2nd Chief Phil: come up with a minimum wage

  38. Chief Hatcher: $10/hour

  39. 2nd Chief Phil motioned $10/hr instead of flat rate

  40. Keep track of time; pay at end

  41. Rick H: put a cap on it

  42. John T motioned $10/hr for 2 days with a max of $160

  43. Homer-yes, John-yes, Susan-yes, Robert-yes, Rick-yes, Dalton-abstain, Phil (Scott)-yes

  44. Alternator: Pay Rabon’s

  45. Dalton-yes, John-yes, Susan-yes, 2nd Chief Phil (Scott)-yes

  46. Purchase Cool Seal: $795.15

  47. Dalton-yes, John-yes, Susan-yes, 2nd Chief Phil (Scott)-yes

  48. Policy Letter Changes: Susan

  49. Camping on the Grounds: max 2 weeks, leave a week, return

  50. Susan: leave time is based on other camping forms

  51. If someone stays too long at once, you may have to evict them

  52. Rick H: 7 day leave is too long

  53. John-no, Homer-no, Susan-yes, Robert-no, Rick-no

  54. Chief Hatcher: what if leave time was changed to 24hours?

  55. John T: losing out on money if they are gone a week

  56. 2nd Chief Cheryl: compromise to 3 days

  57. John T: is it law?

  58. Rick motioned to change leave time to 24 hours

  59. John T: do they have to move camper out?

  60. Rick: some grounds just ask you to change spots

  61. Johnnie F: state park rules- beyond 2 week stay, Homestead Act kicks in; have to move all your belongings

  62. John T motioned a 2 week stay, out for 24 hours

  63. Susan motioned to stay 1 week, out 3 days, return for 1 week

  64. Mark A: members’ grounds; suggest stay for 2 weeks, out for 24hours

  65. Dalton motioned; Susan seconded to change leave time to 24 hours

  66. Homer-yes, John-yes, Susan-no, Robert-yes, Rick-yes, Dalton-yes, 2nd Chief Phil (Scott)-yes

  67. Camping on Grounds: change to no non-prescription drugs allowed

  68. Dalton motioned; Susan seconded

  69. John T: what about people who use prescription drugs for recreational use?

  70. Chief Hatcher: no control over

  71. Homer-yes, John-yes, Susan-no, Robert-yes, Rick-yes, Dalton-yes, 2nd Chief Phil (Scott)-yes

  72. Use of tribal logo: no member is allowed direct control of the logo

  73. Homer-yes, John-yes, Susan-no, Robert-yes, Rick-yes, Dalton-yes, 2nd Chief Phil (Scott)-yes

  74. New Business

  75. Committee Reports

  76. Arts & Crafts: Susan (from Neal)

  77. Certifications to Phil W, Darlene W, Rick

  78. Next meeting: Sunday after Oct. tribal meeting

  79. Grants: Michelle

  80. Looking at Housing Repair grants

  81. Buildings & Grounds: John T

  82. Thank you’s to volunteers

  83. Working on vendor/ RV spots

  84. Roof patched: needs 1-2 more coats of cool seal

  85. All blinds, windows, kitchen cleaned

  86. Storage shed inventoried by Lori O

  87. Need to reseat boards in ceiling

  88. Kitchen floor/ countertops to be improved through donations

  89. Stain window seals, change windows

  90. Need gutters to drain water off walls; cost approx. $371

  91. Office trailer: still looking at doing something with it; start with walls

  92. Eventually laminate office floor through donations

  93. $474.90 in receipts for items tribe needed; would like reimbursement

  94. RV spots: budgeted $1000+ $500 donation

  95. Cost approx. $600

  96. For power: $173/ seat optimum (15, 30, 50 amp)

  97. Think 3 for now; add more later

  98. $525 with wiring

  99. Chief Hatcher: approve money now so it can be done before Pauwau

  100. Dalton: first on receipts

  101. Rick motioned; Robert seconded

  102. Homer-yes, John-yes, Susan-no, Robert-yes, Rick-yes, Dalton-yes, 2nd Chief Phil (Scott)-yes

  103. Dalton: pay for electrical changes: $1300

  104. 2nd Chief Phil motioned; Robert seconded

  105. Homer-yes, John-yes, Susan-no, Robert-yes, Rick-yes, Dalton-yes, 2nd Chief Phil (Scott)-yes

  106. Susan: take receipts out of general fund; electrical changes to be taken from building fund; Robert seconded

  107. Homer-yes, John-yes, Susan-no, Robert-yes, Rick-yes, Dalton-yes, 2nd Chief Phil (Scott)-yes

  108. Receipts: $474.90 Check 605 general fund

  109. Electrical Changes: $1300 Check 1042 building fund

  110. Cemetery Fund: $450.01

  111. Wayne T: need weed killer- $152; $75 covered by Wayne

  112. $77 from cemetery fund

  113. Fence down from around pond; Wayne T wants posts & scrap wire in exchange for chemicals

  114. Work Day 9/6

  115. Pauwau: 2nd Chief Cheryl

  116. Last meeting 8/13

  117. Billboards ready

  118. Vendor applications went out 9/1

  119. Raffles: 50/50, beaded purse, craft

  120. Johnnie F: will donate 2 pound cakes

  121. Program Book complete & ready for Council approval

  122. Cover done by Lindsey S

  123. Ads: $1450

  124. Camping during Pauwau, with Policy Letter changes, do we need to make changes to our form?

  125. Susan: Policy Letter isn’t for Pauwau time

  126. Funds: in-kind contributions- Wal-Mart, Sam’s, Costco, Food Lion

  127. Eliminating Genealogy booth this year since the roll book is closed

  128. Mark: what about people who need to sign the roll book?

  129. Michelle different booth

  130. Cheryl: Iris will have the roll book

  131. Volunteers: certificates for 8 hours or more; less than that, you receive a letter

  132. Meeting prior to Pauwau for heads of each section for better communication

  133. River Talk: Susan

  134. Cecil Chandler: Cheryl & Ronnie to be on Carolina Co Live

  135. Website updated

  136. PoP ordered and hotels arranged

  137. Food: volunteers to cook

  138. See Cheryl to volunteer

  139. Sewer pump project: letter sent out

  140. Drum: Rick: meeting 9/6

  141. Have CD now

  142. Do we need to swap them out or can we make copies?

  143. Susan: not sure

  144. Edisto will help us learn

  145. 2nd Chief Phil: ask permission to sit with them & learn

  146. Constitution: Dalton

  147. Dalton motioned to remove tribal Council restrictions from this committee; Homer seconded

  148. Mark: why does it have to be all Council members?

  149. Dalton: it doesn’t

  150. Voting members: Dalton, Susan, Cheryl, John, Scott, Mark, Michelle

  151. Dalton motioned; Homer seconded

  152. Homer-yes, John-yes, Susan-no, Robert-yes, Rick-yes, Dalton-yes, 2nd Chief Phil (Scott)-yes

  153. Resolution: DH-08-01-2014-001: Waccamaw Bucks Changes: 2nd Reading

  154. John T: can non-members get Waccamaw Bucks & use it for application fee?

  155. Susan: no

  156. Chief Hatcher: cost money for ID cards, newsletters, stamps

  157. Rick H: they only get a chance to gamble ($500 raffle)

  158. John T: Wayne would have made $60 donation, but didn’t because of gate fees

  159. Chief Hatcher: Waccamaw Bucks as a requirement for donation makes it no longer a donation

  160. Rick H: seems like we’re more interested in making money off people in the tribe

  161. Chief Hatcher: old days, he bought all paper, ink, stamps, etc… it adds up

  162. Chief Hatcher: okay with adding a gate pass & doing away with the two free ones

  163. Susan: people work that you may never see

  164. Susan: they pay for people’s membership fees & new ID cards

  165. We don’t have a renewal fee on ID cards

  166. Mark A: penalizes people who can’t come out & work

  167. Chief Hatcher: membership comes with privileges

  168. Receipts

  169. Donnie: lawn mower: $70.47 Check 606

  170. Fuel: $74.36 Check 607

  171. Homer motioned; Rick seconded to pay both

  172. Homer-yes, John-yes, Susan-no, Robert-yes, Rick-yes, Dalton-yes, 2nd Chief Phil (Scott)-yes

  173. John T: Pauwau: T-shirts- cost $2.50 each to make

  174. 2nd Chiefs

  175. Cheryl: Life Recovery with sweat lodge in vicinity

  176. Pauwau: need display dimensions

  177. Chief Hatcher introduced Ed Johnson (former Council member) and Chief Lewis (FL)

  178. Chief Lewis

  179. Seminoles are Waccamaw; escaped slavery

  180. Have family in High Hill, Mt Olive, Holly Hill cemeteries

  181. Will volunteer just because we’re family

  182. Bring tribes together to help prevent diabetes, help become a self-sustaining entity

  183. More people means stronger tribe

  184. Veterans Program: Dori A looking into

  185. In court since 1974 over Disney being on their land

  186. Want to form unity between Chiefs, create food growth system

  187. Want to establish bank, hospital, electrical grid

  188. Money is easy; coming together is more difficult

  189. Chief Hatcher: wrapped up 30-day item on project; timeline sent to Council

  190. Sheila H: Ride to Reverse Diabetes with Dennis Banks: 9/23-24

  191. 9/20: Gathering of all religions in DC with People of the Earth

  192. 9/25: Petersburg Prison Pauwau: requires form

  193. Pauwau: Program Book approval: 2nd Chief Phil motioned; Homer seconded

  194. Homer-yes, John-yes, Susan-no, Robert-yes, Rick-yes, Dalton-yes, 2nd Chief Phil (Scott)-yes

  195. Homer: Will Cemetery fund include both cemeteries?

  196. Wayne T: yes

  197. Homer: Will program books be sold at the gate?

  198. Cheryl: think they should be; discuss at meeting

  199. Mark A: at drink booth too

  200. Michelle: money must be kept separately for accounting

  201. John T: solstice 9/21

  202. Rick: formation of Waccamaw Warriors

  203. Open to members

  204. Temp. Chair: Rick, John T, Mark A; election in 2015

  205. Make additions to grounds, fund raisers, education

  206. John T: provide encouragement for more people to become active

  207. Rick: networking with other tribes

  208. John T apologized for sounding short in emails

Homer motioned to close the meeting; Susan seconded.

Meeting adjourned 8:45 pm.

Respectfully submitted by Michelle Hatcher on 9/28/14 at 4:15 pm.

#minutes #meeting

Phone (843) 358-6877

591 Bluewater Rd, Aynor, SC 29511, United States