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April 2018 Open Summary


Tribal Open Meeting Summary 4/6/2018 held at the Tribal Office in Aynor, SC

  1. CM’s Susan, John, Robert, Dalton, and Rick present. Elders Dan, Glenn T, Doug, and Becky present. 2C Cheryl, Chief Hatcher present.

  2. Financial Report

  3. General Fund: $11,051.63

  4. Building Fund: $1,917.40

  5. Cemetery Fund: $531.26

  6. Online Votes

  7. Accept March Minutes

  8. Yes with change to add 2C’s to attendance at the of the summary

  9. Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

  10. Old Business

  11. Cemetery Encroachment

  12. 2C Cheryl: Terry would like to set up a time to talk to Tribal Council & Elders either Mon-Fri or at the next Council meeting

  13. Chief: have to think he will charge from the time he leaves his office till he leaves here

  14. Dalton: why don’t we have him pick the morning and 4 of us go?

  15. Rick: motion to let Cheryl set up the meeting

  16. Dalton: only days I can’t go are Mon & Fri because of Dr appointments

  17. Susan: I can’t go the first week in May; Chief can’t go 10th-11th

  18. Elder Dan: can’t go 19th

  19. John: let’s not make it for 8am

  20. John: they didn’t like our counterproposal

  21. New Business

  22. Receipts

  23. Fuel: $28.30 Check 526

  24. Resolution: Resolution Number: DH-04-06-2018-001 Subject: Exemption of membership fees for age, length of service, or large donations: First Reading

  25. Susan: are there records to show who has donated?

  26. Dalton: we already do

  27. Susan: for permanently disabled/ unable to work- by whose standards?

  28. Dalton: the federal government

  29. Jerri H: it may be stated as as physically disabled or disabled

  30. Glenn: let them show the federal government, but let Council have final say?

  31. 2C Cheryl: keep it simple; otherwise, you’ll run into ADA and discrimination issues

  32. John: just because you’re disabled, doesn’t mean you’re poor

  33. Jerri H: state loss of limbs, more detailed

  34. Dalton: don’t want to list every disability

  35. Glenn: 2C Cheryl mentioned it & it got overlooked: no other financial means

  36. Susan: I look at it like this: I got my membership based on me, not me + 1 & same for lots of people here

  37. Dalton: we’re over-complicating this; if they’re disabled, let’s waive the fee; if they want to donate, let them donate

  38. Committee Reports

  39. Buildings & Grounds: Glenn

  40. A/c fan motor fixed

  41. Reimbursement $66.83 Check 527

  42. To-do list for B&G will be in the office & you will be signed off for the work you do; changes monthly

  43. Water to the pond to wash hands will cost approx $172.00

  44. Glenn will be donating a sink but it needs a base

  45. Electrical for circle done in 3 phases; different ways to get there:

  46. Type: Underground: 60 amp + box: 7-14 vendor spaces: $418.89

  47. Type: In Conduit: 50/60 amp: 7-14 vendor spaces: $463.63

  48. Type: Rewiring as it is: 7-14 vendor spaces: $207.64

  49. 400amp meter base with 400amp breaker /200amp beside: $275.90

  50. Roughly $2100 for all three phases

  51. Chief Hatcher: are you a licensed electrician?

  52. Glenn: no, you’ll have to talk to Duke Energy

  53. Mathea: Brad’s a Master Electrician

  54. Rick: motion to allot $2500 for electrical; Susan seconded

  55. Susan-yes, John-abstain, Robert-yes, Dalton-yes, Rick-yes

  56. Chief Hatcher: let’s get a permit for it

  57. Glenn: we can change what we have now legally

  58. Work days are rain or shine

  59. Drum Arbor: raise with dirt or concrete; need to price

  60. Tractor shed: roof leaks into trailer; needs to be fixed

  61. Dance Circle: measured the high spot in the back to the third step here at the office; less than 1” difference

  62. Enlarge the pond; use the dirt to fill in- stockpile it after the pauwau

  63. Chief Hatcher: motion to use Glenn’s tractor to enlarge the pond and allot $500 for fuel; Rick seconded

  64. Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

  65. Horse Ride: Larry J

  66. Placed flyers all over NC & Sumter

  67. Need volunteers for 4/28

  68. Arts & Crafts: Susan

  69. Nothing new to report

  70. Pauwau: Glenn (via Michelle’s notes)

  71. Narrowing down drum choices

  72. Glenn would like permission to use the WIP banner for the Socastee Heritage Festival

  73. John motioned to allow Glenn to use the banner; Rick seconded

  74. Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

  75. Need B&G to begin ant treatments soon

  76. Glenn priced 24D weed killer: 2.5g $80

  77. John motion to set aside $150 for weed and ant treatments; Rick seconded

  78. Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

  79. Bojangle’s would like to vend, but insist on their tea being sold- even if we buy & resell it

  80. Chief Hatcher: problem is, contract says no vendor can sell drinks

  81. Looking for volunteers for the Pauwau

  82. 6/12 Hog Heaven fundraiser

  83. 4/28 Socastee Heritage Festival

  84. Budget is in Drive & updated monthly for Council review

  85. John: we need more signage on 501

  86. Michelle, Dalton, more: we agree

  87. John: would like to put up 25 signs 2 weeks early; gave a handout with prices

  88. 24x36 size x25 signs: $9.24each

  89. Elder Doug: can you get another quote?

  90. Susan: was thinking of putting “Pauwau, 1st weekend in November” on our regular road sign

  91. Glenn: Park a truck on the side of the road with a sign

  92. Linda A: need signs in Myrtle Beach too; lots of people in that area say they didn’t know anything about it

  93. Misc

  94. John:Outdoor Access: they will rent your property for you; was thinking about the TN property

  95. Have site and phone number to investigate

  96. Chief

  97. Council; of Chiefs Meeting in Holly Hill: 4/17 to talk about bills in SC legislature

  98. Thanked Linda A for all she had done

  99. Pending Bills

  100. Group Bill: now in Senate; left House with unanimous approval

  101. Turkey Bill: not cleared Senate yet; left House with unanimous approval

  102. Hunting/ Fishing License Bill: still pressing

  103. CMA: demands that 1 spot be Native American

  104. Honorary Membership

  105. Would like to send one to Alan Clemmons

  106. Motion to open roll to make Bill Gingras a full member; Rick seconded

  107. Susan: would like to amend that to include Glenn C, Starla V, Jerri H

  108. Rick: motion to accept the above as full members; Robert seconded

  109. Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

  110. Prison Program

  111. Last week, John A was supposed to have a teleconference with the CMA, but they didn’t do it

  112. John A wants to run the prison program, but won’t put up with their gruff

  113. Jerri H: would like to go with you

  114. Colorguard

  115. We will have a full-fledged guard this year

  116. Bingo

  117. If you play, come play- it helps pay the SCIAC

  118. Brandi Rayne Merithew Al-amasi: here to help

  119. Spoke in Native Lakota

  120. Will give classes

  121. Proposition about the finder’s fee

  122. They want a lot of money in perpetuity non-exclusive

  123. John: I think we need to research these guys

  124. John: motion to null and void the contract; Robert seconded

  125. In perpetuity means forever

  126. Non-exclusive: they still get their cut if we go with someone else for a loan

  127. Susan: could you ask Lee (sp?) to look over it?

  128. Chief Hatcher: yes

  129. Misc: Files: Susan

  130. We had work day: Susan, Rick, John, Michelle

  131. Checked files for Application, member’s agreement, picture, census records, birth certificate

  132. CFR also said they could have death records & other source documents

  133. Files 1-282 have no place on the file for the applicant to sign

  134. We will be sending out a letter with signature form and items that each file needs with a drop dead date

  135. Need a historian to be current; suggest Linda A

  136. Also motion Starla V to take over as filekeeper; Rick seconded

  137. Susan-yes, John-yes, Robert-yes, Dalton-yes, Rick-yes

  138. Fishing Day: Rick

  139. Be here at 8am; starts at 10am

  140. Yard Sale profit: $325

Dalton motioned to close the meeting; Susan seconded.

Meeting adjourned 8:45 pm.

Respectfully submitted by Michelle Hatcher on 4/22/18 at 2:32 am.

#meeting #minutes

Phone (843) 358-6877

591 Bluewater Rd, Aynor, SC 29511, United States