August 2018 Open Meeting Summary
Tribal Open Meeting Summary 8/3/2018 held at the Tribal Office in Aynor, SC
CM’s, Jeania, John, Dalton, Susan, and CoC Rick present. Elders Dan, and Becky present. 2C’s Cheryl and Phil present.
Online Votes
7/24 Approve Hunka membership application
Jeania-yes, John-yes, Dalton-yes, Susan-yes, Rick-yes
7/24 Authorize Hunka membership
Jeania-yes, John-yes, Dalton-yes, Susan-yes, Rick-yes
7/27 Approve July minutes
Jeania-yes, John-yes, Dalton-yes, Susan-yes, Rick-yes
7/27 Appoint Susan to Color Guard & allot $100 for uniform
Jeania-yes, John-yes, Dalton-yes, Susan-yes, Rick-yes
Old Business
Cemetery Update
Chief Hatcher: should be finished, just waiting on deed
Resolution: DH-04-06-2018-001 Subject: Exemption of membership fees for age, length of service, or large donations: Third Reading
Susan: can #4-5 be in-knd also?
Example: photographs are a service; the photos are given to the tribe
Dalton: that would fall under volunteer; they would need to give us receipts
John: does it specify that #2-6 are in perpetuity?
Remove/ change “monthly” in the header
Dalton: motion to accept with the change; John seconded
Jeania-yes, John-yes, Dalton-yes, Susan-yes, Rick-yes
John: should we auto-renew people whose fees are up-to-date?
People should be responsible for their own ID card
John: we could send out a form asking people to update their information
Glenn C: sending out forms will increase costs; stamps are at $0.50 now
Chief Hatcher: you won’t solve this tonight
Rick: Starla, look at the database & see what it would take to send out a form
John: should the ones who fall under #2-6 have no expiration date on the card?
Rick: I agree with that
John:motion to have no expiration date on lifetime card
Dalton: I think because it affects most of the tribe, you have to do it as a resolution or the Chief has to override it
Chief Hatcher: lots of problems with no expiration dates
People don’t tell you where they are; you can’t update the file
Table the motion
John: I rescind the motion
New Business
Membership Fees Exemption: Dorothy Hayes
Jeania-yes, John-yes, Dalton-yes, Susan-yes, Rick-yes
Committee Reports
Buildings & Grounds: Glenn C
Gable finished, need to do the flats on the end
Lay out the circle tomorrow & get wiring
Work Day tomorrow, will be here around 8:30 am
2C Phil to ask Master Electrician about regulations
Rick: got 100 gallon fuel tank’ needs a pump; tractor supply has one for $165
Rick motioned to purchase; Dalton seconded
Jeania-yes, John-yes, Dalton-yes, Susan-yes, Rick-yes
Glenn C to pick up
Pauwau: Michelle/ Glenn C
Looking for Volunteers
Trifolds are here to give out
Meeting 8/9 at 6pm
Receipts
Glenn Cook reimbursement: $200 (stamps) Check 701
Jeania-yes, John-yes, Dalton-yes, Susan-yes, Rick-yes
Fuel: $80.04 Check 700
Jeania-yes, John-yes, Dalton-yes, Susan-yes, Rick-yes
Glenn Cook reimbursement: $65 (Aynor Hoe Down) Check 702
Jeania-yes, John-yes, Dalton-yes, Susan-yes, Rick-yes
2C Cheryl: doing a presentation at CCU
Chief Hatcher
Newsletters need to go out quarterly
Email has to be made a valid form of communication by Tribal Council
Rick: who is the email list controlled by?
Dalton: I would put a disclaimer at the bottom saying that we will not sell their email address
Set up a Youtube channel/ Pinterest to increase volunteers
2C Cheryl: have to include an unsubscribe option
Rick: table till next month
Need to get an email receipt showing that they received the email
Petition: 10 copies ready: $177
Volunteers: CCU students
A lot of people want to invest
For recognition:
BIA route: you’re locked into the BIA
Congress route: they can attach things to your petition
Mike G: Honoring Tribal Veterans
2C Phil: bring your presentation to Council
John motioned to close the meeting; Dalton seconded.
Meeting adjourned 8:27 pm.
Respectfully submitted by Michelle Hatcher on 8/21/18 at 8:02 pm.