August 2019 Open Meeting Summary
*Transcribed from a recording made by Dalton Hatcher*
Tribal Open Meeting Summary 8/2/2019 held at the Tribal Office in Aynor, SC
CM’s Robert, Susan, John, Marion, Alan, 2C Cheryl (Rick), and Dalton as ACoC present.
July Meeting Summary
Susan motioned to accept; Alan seconded
Robert-yes, Susan-yes, Alan-yes, John-yes, Marion-yes, 2C Cheryl (Rick)-yes, Dalton-yes
John: expensive to do, AC is cooling
Marion: less efficient
John: when they put the new AC in, they left old ductwork, just mashed it together
Dalton: out of curiosity, by mashed together, do you mean damaged or forced to work?
John: forced to work
Chief Hatcher: can you unmash it?
Dalton: then it would stop working
Dalton: they mashed the two systems together
Alan: the ductwork got squeezed down
Tabled for now
Robert-yes, Susan-yes, Alan-yes, John-yes, Marion-yes, 2C Cheryl (Rick)-yes, Dalton-yes
Chief Hatcher: one month?
Susan, others: there was something on the mower
Chief Hatcher: the parts should be taken care of by the card
Dalton: yeah, you’ve already taken care of that
Buildings & Grounds: Glenn
Bleachers cut up last month
Working on donations for metal
Have finished firewood
Arts & Crafts: Susan
Request funds to fix bleachers
Susan: already taken care of; he’s cut them in half
Marion: the money has been allocated; $350
Chief Hatcher: is that going to be from B&G?
Susan: general, PW
Square has arrived; need to be setup so we can accept credit cards this year
Susan: I’ve been putting them on School Day papers
Submit stories to us someway by 8/15 for this year’s book
Get ads to us by 8/15 for this year’s book
2C Cheryl: would it be inappropriate to sell an ad to Rad Dew’s when we have Hog Heaven out here?
Chief Hatcher: do you have anyone calling the existing ads to see if they will renew?
Dalton: Who was handling that this year, do you remember? I will try
Dalton: Susan, do you remember the ad prices right off the top of your head?
$50: business card
$75: 1/4 page
$150: 1/2 page
$250 whole page
I think we were charging $25 for small In Memoriam type thing
Meetings are the second Thursday at 6pm at the tribal office
so 8/8 this month to make suggestions, tell us what we’re doing wrong, etc
John: FB marketplace, place in MB selling Port-a-johns used for $50
If we had our own, could we get them serviced, as opposed to them bringing out & servicing port-a-johns?
Alan: willing to bet you take in the service them and worry about leaving them in the sun and repairing them, you come out better if we aren’t going to be using them all year long and the first time someone uses one, you might as well plan on getting them pumped because you aren’t going to be able to walk into one as hot as it gets in the summer
Dalton: do you remember how much it costs to service one?
Susan: I think, well, for the whole time we use them, it was about $450 for 4 days; that’s 2 pumpings; he gets us actually 5
John: was just curious; sounded like a good deal
Dalton: it would be a good deal, depending on how much it cost us to pump & maintain them
Do you have a (inaudible) for vendors?
Susan: we have people come in last minute looking for a spot
Marion: Nov 1
Alan: unless they want to do school days
Susan: what size do you need- 10x10, 10x20?
Probably 2- 10x10’s
Susan: I’ll put you down for that
Glenn & I did a little running around here looking for information about what we needed to do and first thing, we don’t need a business license. We just have to present our 501c3 paperwork and state exemption if we have it. Otherwise, we have to pay 3% on what we made
Alan: is that the county?
Glenn C: yes
Chief Hatcher: talking about (inaudible)?
Glenn C: yes
John: currently our grounds are zoned forced agriculture
Glenn: we could have a campground out here for how many sites?
John: we have 10+2
Glenn C: I’m talking about what they require; so many to be non-commercial; I think it’s like 20 or 30
John: to open a commercial campground, we’d have to be rezoned into something new going into their system, known as a destination park. That would take 3-4 months going through the steps getting rezoned; requires a site plan, requires sewage disposal for each site
We don’t have sewer and we’d have to get a septic tank for each site
If we could get it rezoned, the cost for that license would be $250
Next alternative is probably the most advantageous to us; it’s called rural tourism
He said it would be 2-3 months before it gets through all the steps it needs to
Glenn C: 3 weeks
John: then we wouldn’t need to get rezoned; we could just apply for rural tourism, it’s in process, which allows us, and he wasn’t sure when he was telling us, 3-4 months of the year that you can use that zoning
That would only cost us $100
The question was: we don’t know all the ins/ outs of that process and whether we would have to have sewer at that time is debatable
We didn’t talk to anybody over there about getting a waiver
I was thinking about that after-the-fact; we don’t know that we can make any money doing a campground; I was thinking we could apply for a waiver as far as the sewage part goes & grant us some leniency & let us use our current facilities, but there are so many groups involved & we don’t know that yet
Some of the requirements for a campground:
Hard-packed roads for fire trucks
20ft access so they can turn around
Electrical and water layout
One of the biggest things we’d have to fight is DHEC, who controls the sewage disposal
Right now, if you have city water, I mean city sewage, they wouldn’t let you allow you to have a septic tank installed
City sewer stops on the other side of the road over there & we went to a water & sewer man said he would write us a letter saying we don’t have sewer on this side of the road; however, if we want to get hooked up to that, they can do it
So we’re in a grey area as far as public sewage access
They’re supposed to contact us about coming out here to get us a grinding & pump station to go over there, so we don’t know about that & I don’t think he probably called you back yet
So, the biggest thing is the sewage disposal; we have a little more to do on that, but if we work towards this rural tourism goal (which will probably be a couple months out), and we don’t know how that works- if we can do 3 months this year, do 3 months next year, rollover to the next year and put them back-to-back or if it has to be the same 3 months each year
If we went to a commercial sewage system, hooked into the public sewage system, the guy said it would be $50-70,000.
The septic tank was $3500 or so
Dalton (laughing): what if we give them like a bedpan when they roll up?
Glenn C: then again, talking to the guy, he said “I can’t tell you to do this, but…”
John: Yes, he seemed to say you could do things and get away with it
Glenn C: he said it wasn’t like they would be out there investigating, but he’d give us a price of hooking these two buildings up on the same one and the septic tank would be freed up
Why can’t you use port-a-potties out there?
That’s only temporary
John: I mean, you can’t have a holding tank, but I don’t know if Native Americans on their own grounds can do separate from what DHEC says
Chief Hatcher: they’ve been doing it for 20-something years
John: I mean, yeah, we could probably skirt the edges a little bit possibly, but I think you know, if you want to go with this rural tourism thing if we could a waiver and go plea with somebody and say we don’t think we can make any money doing this and we can’t afford to spend $50-70,000 on a dream, so I don’t know if that’s a possibility to talk to him about that
If we didn’t offer sewage disposal as part of the campground, why do you have to meet their regulations? I don’t understand that, maybe they just assume that. How high is it at this end as opposed to that end?
Glenn C: what do you mean higher?
Glenn C: bottom of the second step is about 3.5ft to middle of the field out there between the dance circle & fire circle
I presented it to Council when you first started talking about moving the circle to the back, saying it’s higher. And it is higher, by 0.5-0.75 in. than our dance circle now, so there wouldn’t have been a benefit there, but if you can bring up those maps, I still have mine. I can make copies for next month if that matters to you
Alan: the septic tank is servicing the trailer and this building here
Susan, Glenn: it’s two separate ones
Alan: would they be enough to handle those 14 sites?
Glenn: what we’re talking about is getting us our own grinder station and pumping it up to sewage of these buildings
Chief Hatcher: which he says he can’t tell you to do that and get away with it
Glenn C: we actually asked him this stuff and he said I can’t tell you that you can’t do that
Chief Hatcher: How much difference is bringing it across the road?
Glenn C: he hadn’t priced it yet
John: the question on that too would be how much is it and would they add it to the monthly bill in having it done
Alan: but most of them, if the same person furnishes both of them they usually charge you your sewer bill by whatever your water bill, water usage
Glenn: correct. See, we will be paying more sewer when we have campsites that don’t offer sewage. We’re realistically paying for it up here. But John, your question is, bringing it from here to there, they will probably finance all that, for us to do commercial-wise, they have nothing to do with it
Chief Hatcher: you’re still going to need $10,000 or so to bring it across the road, but we’ve done this before
Glenn C: right
John: we’ve talked about it, but we’ve never really gotten a price. I think what Chris said originally was somewhere in the $5-6,000 range.
Glenn: but if they could put it in our monthly bill and finance it for us
John: so that’s a possibility; we’re still working on it. I mean, they do have regulations as far as how big each site has to be that you park at I think it said 35ft across; I don’t think we’re 35 ft on most of them. We’re probably 30-33 ft. And it’s supposed to be like 1600 sq ft per site, but we can go out as far as we want in front of the site to make 1600 sq ft, so I don’t think that would be a problem
There are a few things to work out, but I think the first thing is to see how this rural tourism goes
Everyone was helpful there in Conway
Glenn C: there was no negativity there at all until we got to DHEC
John: DHEC was a little harsh, I mean not harsh but not overly concerned with our needs
One interesting thing: we did meet a gentleman in zoning; I think his name was Gary McCarsky (SP?). He’s a scout leader in Georgetown & his scouts are very deep into Native American culture with dancing, with drumming, with all sorts of different things. And they was supposed to contact us
Glenn C: well, no, he was supposed to tell the lady who actually does that