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January 2023 Open Meeting Summary

Tribal Open Meeting Summary 1/13/2023 held at the tribal office and via Zoom

  1. CM’s Susan, Glenn, Marie, Marion, and Robert were present. VC Cheryl served as a proxy for CoC Dalton and conducted the meeting. 2C Alan & Chief Hatcher were present. Elder Larry J was present.

  2. Members present include Jeanie W, Carol L, Starla C, Nancy J, Clayton G, John T, Jennifer R, and Dr. Sara Rich.

  3. Financial Report (as of 1/13/2023 at 3:36 am)

  4. General Fund: $26,674.49

  5. Building Fund: $3267.00

  6. Cemetery Fund: $407.00

  7. Old Business

  8. Online Votes

  9. 1/6 Approve December meeting summary with changes

  10. 6(b)(i)(2) should be Clayton, not Larry

  11. 6(b)(iv) should be VC Bill, not Freddie from Santee

  12. 6(g)(v) should be for her mother, not Chief

  13. Susan- yes, Glenn-yes, Marie-yes, Robert-yes, Marion-yes,VC Cheryl (Dalton)- yes

  14. New Business

  15. Receipts: Glenn C: will present them next month

  16. Committee Reports

  17. Buildings & Grounds: Glenn C

  18. Received a check from Travis C for $1000

  19. Work Day 1/14/2023

  20. VC Cheryl: Rick Huffman will be there for a grounds assessment/ design

  21. Grants: VC Cheryl

  22. Anthropocene Alliance- utilize it for bigger projects- $4000

  23. Grounds, trails, museum, cultural education

  24. 11 am meeting 1/14 for project planning

  25. Looking at grants through CCU for a museum and gardens

  26. Pauwau: Michelle

  27. Michelle was nominated for and accepted the Chairperson position

  28. Need Council to confirm Randi C and Jeanie W as voting members to replace VC Cheryl and Mathea

  29. VC Cheryl motioned to accept Randi C & Jeanie W as voting members on the PW Committee; Robert seconded

  30. Susan- yes, Glenn-yes, Marie-yes, Robert-yes, Marion-yes,VC Cheryl (Dalton)- yes

  31. We started working on the budget

  32. Looking for volunteers

  33. Request Council give the gate responsibility back to the committee

  34. Need a story on the history & traditions of the drum for the program book (including why it is traditionally men)

  35. We like the idea of a Jr. HM/HL if they are interested

  36. Susan: from Outbrief, people were driving across the grounds and jumping hay bales to get into the circle

  37. The radios weren’t working

  38. Good gate close time

  39. Vendors & campers coming in during School Day

  40. Glenn C suggested putting up a gate and making people wait to get onto the grounds

  41. Glenn C: safety for children; I’ll get prices

  42. A rope isn’t sufficient

  43. VC Cheryl: we will also need it as we develop the grounds

  44. Maybe put a sign at the gate as well stating the hours they can set up

  45. Food for dancers: need a better system; perhaps utilize CCU volunteers

  46. I Need to redo the School Day schedule

  47. We had a lot of comments about the HM during School Day

  48. He had a tantrum over the music he requested

  49. Someone changed vendors’ spots, despite them being in the right spots

  50. VC Cheryl suggested hangers (parking passes) for campers and vendors

  51. Sign-up sheets are needed for appreciation letters

  52. Michelle: we found them once we got home

  53. We had a good School Day & Pauwau; we appreciate everyone

  54. The program book was wonderful; we sold out

  55. Susan read a letter from Joan A to Council

  56. 2C Alan: Can we get sponsors for the PW?

  57. VC Cheryl: add corporate sponsorship to the PW agenda

  58. Could add it to the road signs too: “Sponsored by X”

  59. Nancy J: send me the information about a lady with a bus of special needs kids on Saturday

  60. Files: VC Cheryl

  61. Meeting 1/14 after planning event, approximately 1 pm

  62. Susan: I sent an honorary certificate in July, still need opinions

  63. 2C Alan: if they want to be a member, they’ll work for it

  64. VC Cheryl: they can lose their membership

  65. Susan: So they can stay honorary?

  66. VC Cheryl: Hunka would be more than honorary

  67. We can discuss it in the meeting

  68. Susan: Why can’t it be 7 years like a regular ID?

  69. Michelle: If I remember correctly, the constitution says it can be up to 7 years (Article IV(B))

  70. VC Cheryl: we may need a constitutional amendment

  71. Newsletter: VC Cheryl

  72. We are looking for someone to do it; can be done remotely, preferably with Adobe and Publisher experience

  73. Email Michelle at [email protected] if interested

  74. Debbie B was willing to teach someone

  75. VC Cheryl

  76. Meeting tomorrow- community project planning event

  77. Ronnie F suggested teaching skills (traps and fire)

  78. Susan H suggested arts & crafts classes

  79. Mentioned to Glenn C about using the drum twice per year

  80. Nancy J wants to use the horse on the grounds more than just PW

  81. Carol can teach regalia

  82. David H is getting materials for the longhouse

  83. Gardens, trails, living museum

  84. Need to engage with our young people more

  85. Need to protect our land

  86. It would look like a cultural and educational center

  87. We have support from the Winyah Rivers Alliance, HGTC, Nancy Basket, Chris Judge (archeologist)

  88. We have support from Indigenize SC task force: accurately portray our history

  89. If done right, other tribes will want to do the same

  90. It’s a lot of work, but a lot of people want to help

  91. 2C Alan

  92. Meeting in March/ April with the state museum

  93. John T: are major expenses left to come out of the Building Fund?

  94. Michelle: the only other expense I’m aware of is a check to Aki from the General Fund

  95. Secretary’s Note: 1/17: she found her check and it cleared 1/23

  96. Is there a grant for converting an old office into a museum?

  97. VC Cheryl: there should be

  98. You can put in the cost of updating a museum and include refurbished/ new costs

  99. It could also be part of a larger building (an add-on)

  100. Example: Impact Grant on climate resiliency by the Woodard & Curran Foundation

  101. CCU Archiving Project

  102. Need pictures, historical information, arrowheads, and pottery from the area

  103. I would prefer crafts from Waccamaw members

  104. What happens to the items in the Conway museum?

  105. The goal is to have our own building

  106. John T: those items would need to come back here

  107. VC Cheryl: right now, they aren’t looking at removing the display

  108. Thoughts on emptying the trailer