January 2023 Open Meeting Summary
Tribal Open Meeting Summary 1/13/2023 held at the tribal office and via Zoom
CM’s Susan, Glenn, Marie, Marion, and Robert were present. VC Cheryl served as a proxy for CoC Dalton and conducted the meeting. 2C Alan & Chief Hatcher were present. Elder Larry J was present.
Members present include Jeanie W, Carol L, Starla C, Nancy J, Clayton G, John T, Jennifer R, and Dr. Sara Rich.
Financial Report (as of 1/13/2023 at 3:36 am)
General Fund: $26,674.49
Building Fund: $3267.00
Cemetery Fund: $407.00
Old Business
Online Votes
1/6 Approve December meeting summary with changes
6(b)(i)(2) should be Clayton, not Larry
6(b)(iv) should be VC Bill, not Freddie from Santee
6(g)(v) should be for her mother, not Chief
Susan- yes, Glenn-yes, Marie-yes, Robert-yes, Marion-yes,VC Cheryl (Dalton)- yes
New Business
Receipts: Glenn C: will present them next month
Committee Reports
Buildings & Grounds: Glenn C
Received a check from Travis C for $1000
Work Day 1/14/2023
VC Cheryl: Rick Huffman will be there for a grounds assessment/ design
Grants: VC Cheryl
Anthropocene Alliance- utilize it for bigger projects- $4000
Grounds, trails, museum, cultural education
11 am meeting 1/14 for project planning
Looking at grants through CCU for a museum and gardens
Pauwau: Michelle
Michelle was nominated for and accepted the Chairperson position
Need Council to confirm Randi C and Jeanie W as voting members to replace VC Cheryl and Mathea
VC Cheryl motioned to accept Randi C & Jeanie W as voting members on the PW Committee; Robert seconded
Susan- yes, Glenn-yes, Marie-yes, Robert-yes, Marion-yes,VC Cheryl (Dalton)- yes
We started working on the budget
Looking for volunteers
Request Council give the gate responsibility back to the committee
Need a story on the history & traditions of the drum for the program book (including why it is traditionally men)
We like the idea of a Jr. HM/HL if they are interested
Susan: from Outbrief, people were driving across the grounds and jumping hay bales to get into the circle
The radios weren’t working
Good gate close time
Vendors & campers coming in during School Day
Glenn C suggested putting up a gate and making people wait to get onto the grounds
Glenn C: safety for children; I’ll get prices
A rope isn’t sufficient
VC Cheryl: we will also need it as we develop the grounds
Maybe put a sign at the gate as well stating the hours they can set up
Food for dancers: need a better system; perhaps utilize CCU volunteers
I Need to redo the School Day schedule
We had a lot of comments about the HM during School Day
He had a tantrum over the music he requested
Someone changed vendors’ spots, despite them being in the right spots
VC Cheryl suggested hangers (parking passes) for campers and vendors
Sign-up sheets are needed for appreciation letters
Michelle: we found them once we got home
We had a good School Day & Pauwau; we appreciate everyone
The program book was wonderful; we sold out
Susan read a letter from Joan A to Council
2C Alan: Can we get sponsors for the PW?
VC Cheryl: add corporate sponsorship to the PW agenda
Could add it to the road signs too: “Sponsored by X”
Nancy J: send me the information about a lady with a bus of special needs kids on Saturday
Files: VC Cheryl
Meeting 1/14 after planning event, approximately 1 pm
Susan: I sent an honorary certificate in July, still need opinions
2C Alan: if they want to be a member, they’ll work for it
VC Cheryl: they can lose their membership
Susan: So they can stay honorary?
VC Cheryl: Hunka would be more than honorary
We can discuss it in the meeting
Susan: Why can’t it be 7 years like a regular ID?
Michelle: If I remember correctly, the constitution says it can be up to 7 years (Article IV(B))
VC Cheryl: we may need a constitutional amendment
Newsletter: VC Cheryl
We are looking for someone to do it; can be done remotely, preferably with Adobe and Publisher experience
Email Michelle at [email protected] if interested
Debbie B was willing to teach someone
VC Cheryl
Meeting tomorrow- community project planning event
Ronnie F suggested teaching skills (traps and fire)
Susan H suggested arts & crafts classes
Mentioned to Glenn C about using the drum twice per year
Nancy J wants to use the horse on the grounds more than just PW
Carol can teach regalia
David H is getting materials for the longhouse
Gardens, trails, living museum
Need to engage with our young people more
Need to protect our land
It would look like a cultural and educational center
We have support from the Winyah Rivers Alliance, HGTC, Nancy Basket, Chris Judge (archeologist)
We have support from Indigenize SC task force: accurately portray our history
If done right, other tribes will want to do the same
It’s a lot of work, but a lot of people want to help
2C Alan
Meeting in March/ April with the state museum
John T: are major expenses left to come out of the Building Fund?
Michelle: the only other expense I’m aware of is a check to Aki from the General Fund
Secretary’s Note: 1/17: she found her check and it cleared 1/23
Is there a grant for converting an old office into a museum?
VC Cheryl: there should be
You can put in the cost of updating a museum and include refurbished/ new costs
It could also be part of a larger building (an add-on)
Example: Impact Grant on climate resiliency by the Woodard & Curran Foundation
CCU Archiving Project
Need pictures, historical information, arrowheads, and pottery from the area
I would prefer crafts from Waccamaw members
What happens to the items in the Conway museum?
The goal is to have our own building
John T: those items would need to come back here
VC Cheryl: right now, they aren’t looking at removing the display
Thoughts on emptying the trailer