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March 2023 Open Meeting Summary

Tribal Open Meeting Summary 3/3/2023 held at the tribal office and via Zoom

  1. CM’s Susan, Chris, Marion, Marie, Robert, Glenn, and CoC Dalton were present. VC Cheryl and 2C John were present. Elders Larry J, Becky, Glenn T, and Charles H were present.

  2. Financial Report (as of 3/2/2023 at 12:15 am)

  3. General Fund: $30,890.19

  4. Building Fund: $3267.00

  5. Cemetery Fund: $407.00

  6. Old Business

  7. Online Votes

  8. 2/4 Purchase filler for the ditch

  9. CM Glenn C: no prices yet

  10. 2/4 Purchase new chairs for Council and Chiefs

  11. No discussion yet

  12. 2/24 Approve February Meeting Summary with changes

  13. 5(a)(vi)(2)(c)(iv)(2) should be Chief, not Chie

  14. 5(a)(iv)(3) should just be drum, not HM too

  15. Robert-yes, Susan-yes, Chris-yes, Marie-yes, Marion-yes, Glenn-yes, Dalton-yes

  16. New Business

  17. Presentation from Elizabeth Ruth Wilson, Director of OLLI

  18. OLLI: Osher Lifelong Learning Institute


  20. Targets age 50+

  21. Want to make sure their members know of our culture in the area

  22. There are courses in the Summer

  23. Susan: is there a cost to be a member?

  24. Elizabeth: $40/year and $5/hr/course

  25. Is that an affordable price?

  26. CoC Dalton: I think $40/year is affordable

  27. Elizabeth: some programs are free

  28. Susan: was there for the Taste of OLLI

  29. There are various classes, including movie making

  30. When we met, I mentioned that management would be a good course for the tribe

  31. Elizabeth: We had 50+ courses over the Spring

  32. VC Cheryl: I reconnected with Dr. Bryant on the tribal leadership course, but it is in the Raleigh-Durham area- could it brought here?

  33. Elizabeth: we can explore it; there are 125 OLLIs throughout the country

  34. CoC Dalton: how will OLLI be affected by HR999 in FL?

  35. Committee Reports

  36. Buildings & Grounds: Glenn

  37. Larry J and others fixed the step by the front door

  38. We will finish hooking up the dump station tomorrow; David H installed it

  39. No prices on fill dirt; I’ll call again tomorrow at 8:30

  40. Susan donated a TV; we will hook it up tomorrow

  41. Chris: check with Martin Sarvis for dirt

  42. Glenn: we cleared up the back room of the old trailer

  43. Marie: David has more logs to drop off for the longhouse

  44. Arts & Crafts: Susan

  45. I would like to come up with a program

  46. 7/11 program with OLLI 9-11:45- a choker and Waccamaw presentation

  47. Do 1 in the summer and 6 weeks in the Fall

  48. Grants: Michelle

  49. SCAC grant money received ($5200)

  50. We probably won’t receive one this year because we received it twice in a row

  51. Could do drum or School Day

  52. VC Cheryl: Sustainability grant filed with CCU near $10k

  53. Plenty of support and they know we’re developing into bigger projects

  54. Expecting a proposal from Earth Design


  56. We need to do an Impact Study in case we decide to change anything

  57. Phase I: longhouse, small garden, additional funds for rain garden

  58. Office of Resilience, SC Parks, and SC DNR

  59. Develop community, habitat, and restoration

  60. The proposal shows what we’re doing and how we want to get it done

  61. Clemson is interested in helping

  62. Roughly $3000 from Community Engagement Grant

  63. Can use towards the Spring Equinox

  64. CoC Dalton: I’d like to get us back into Fishing Day

  65. VC Cheryl: I sent a flyer for Equinox to help with engagement

  66. EPA has EJ grants for disadvantaged areas are federal grants, but we can’t be the applicant because of the way they define a tribe

  67. We have to collaborate with organizations and subgrant them

  68. We have to start with a consultant

  69. Pauwau: Michelle

  70. Working on budget

  71. Need a story on the history & traditions of the drum for the program book

  72. Discussing getting a few children-sized T-shirts to see how they sell

  73. Discussing sending people on the Gate Pass List wristbands ahead of time to indicate they have paid

  74. Files: Marie

  75. We got a lot of work done on the last workday

  76. Thank you to Susan for the template for honorary certificates

  77. We need to order an ink roller

  78. Glenn: was around $65

  79. CoC authorized up to $150 for the ink roller

  80. We need to order another fireproof file cabinet, but they are expensive

  81. Marion: get prices for the next meeting

  82. Files meeting tomorrow at 1 pm

  83. ID printer works well since it was cleaned

  84. Newsletter: Susan

  85. Lindsey will do the newsletter

  86. I have sent a copy of the older newsletter

  87. I will work with her if she needs help

  88. VC Cheryl

  89. We’re working toward the development of an outdoor living museum

  90. Dr. Dillian will lead the steering committee

  91. Look at all the parts we want to get done; bring them to Council as necessary

  92. I’m trying to decide on meeting monthly or having quarterly groups working monthly

  93. 3/18 will be the kickoff of the project

  94. I’m on the board of the Waccamaw Community Foundation, so I would have to abstain from votes concerning the project

  95. Marion: a used grill costs $2400; a new one is $3000

  96. Elder Glenn T: I have one you can use anytime you want it; save the money

  97. Marie: we need oyster shells to put in the post holes on the longhouse

  98. VC Cheryl: try Oyster Landing in Murrells Inlet

  99. David H: Using cedar trees on the longhouse

  100. 2C John: thank you to Richard T for letting us use his grill; I would offer him a tank of gas

  101. Glenn motioned; Marion seconde to buy a tank of propane for Richard T’s frill

  102. Robert-yes, Susan-yes, Chris-yes, Marie-yes, Marion-yes, Glenn-yes, Dalton-yes

  103. Susan: Chief Hatcher got a call from Phil Comfort’s sister-in-law; Phil passed away on 12/31/2022

  104. 2C John: there was talk about activities at the Spring Equinox; we didn’t talk about food

  105. CoC Dalton: no food for the Equinox

  106. Susan: when we went to an oyster roast, we discussed doing another fundraiser

  107. Hog Heaven for the pauwau

  108. VC Cheryl: we might get a better facility for better food

  109. Marie: on Fishing Day, are you giving away items?

  110. CoC Dalton: yes

  111. VC Cheryl: we can do a raffle, but there is state paperwork involved

  112. COC Dalton: we can do it as a giveaway

  113. Susan: Rick H has the information from past events

  114. Marion: September Equinox is 9/23/23

  115. CoC Dalton: continue the discussion via email

  116. Susan: we could do it in August

  117. Glenn C: HTC: we can get a free extension wifi and hardwire it further out on the grounds

  118. Free installation available

  119. HTC has Plume and EECO (?)

  120. David B: I’m here to teach

  121. What did our people use to make lures and hooks?

  122. I would like to teach these during Fishing Day

  123. I ran a large fishing tournament for college student

  124. The fastest way to make money is through auctions

  125. Example: bait buckets for $20

Susan motioned to close the meeting; Marie seconded.

Robert-yes, Susan-yes, Chris-yes, Marie-yes, Marion-yes, Glenn-yes, Dalton-yes

The meeting adjourned at 8:24 pm.

Respectfully submitted by Michelle Hatcher on 3/17/2023 at 1:46 pm.

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