May 2021 Open Meeting Summary


Tribal Open Meeting Summary 5/7/2021 held via Zoom

  1. CM’s Marion, Susan, Marie, Glenn, Alan, Robert, and CoC Dalton present. VC Cheryl, 2C John, 2C Phil, and Filekeeper Starla present. Deborah J and Dr. Wendy Trott also present.

  2. Financial Report (as of 5/7/2021, 3:50am)

  3. General Fund: $17,872.27

  4. Building Fund: $4,598.29

  5. Cemetery Fund: $1560.96

  6. 2C John: they’ve had other donations

  7. Old Business

  8. Resolution JT-08-07-2020-001: 2nd Reading

  9. Updated with VC Cheryl’s suggestions from last month

  10. 2C John: make change: Integrity of the Tribal Government (to include Chiefs when they run for office)

  11. Dalton, 2C Phil, Robert, Glenn: sounds reasonable

  12. Dalton: cover all tribal government, elected or appointed

  13. VC Cheryl: it should cover all 3 branches

  14. Glenn motioned to change Tribal Council in the title to Tribal Government; Robert seconded

  15. Marion-yes, Susan-yes, Marie-yes, Glenn-yes, Alan-yes, Robert-yes, Dalton-yes

  16. Susan: should repeal the first one because the name changed and give it a new name; Robert seconded

  17. Marion-yes, Susan-yes, Marie-yes, Glenn-yes, Alan-yes, Robert-yes, Dalton-yes

  18. New resolution: JT-05-07-2021-001: Tribal Government Candidate Requirements

  19. Glenn motioned to accept new resolution; Marie seconded

  20. Marion-yes, Susan-yes, Marie-yes, Glenn-yes, Alan-yes, Robert-yes, Dalton-yes

  21. 2C John: should it be formally given to the Elders so they don’t feel left out?

  22. Dalton: will send it to them

  23. Online Votes

  24. Online Votes

  25. April Meeting Summary

  26. Marion-yes, Susan-abstain, Marie-yes, Glenn-yes, Alan-abstain, Robert-yes, Dalton-yes

  27. New Business

  28. Receipts

  29. Paid by Glenn & sent by email: $391.63

  30. Susan motioned to accept; Robert seconded

  31. Marion-yes, Susan-yes, Marie-yes, Glenn-yes, Alan-yes, Robert-yes, Dalton-yes

  32. Add to 4/2/2021 total, write one check, send out tonight

  33. Committee Reports

  34. Buildings & Grounds: Glenn

  35. Grass is looking good

  36. Wire for pump station hooked up with Marion’s help

  37. Nothing from GSW&SA

  38. Arts & Crafts: 2C Phil

  39. Alan: how do we add artists?

  40. 2C Phil: same question; I have no access to do it

  41. 2C Phil: Jerri H requested an application a long time ago, but says she didn’t get it

  42. Susan: email it to her a long time ago

  43. Emailed 6/18/2018 with no response

  44. Dalton: send it again

  45. 2C Phil: we’ve use her art in Pauwaus and in exhibits

  46. We don’t have people leading the arts commission

  47. 2C John: are you saying you want off the arts committee?

  48. Alan: think he wants paperwork more accessible

  49. 2C John: seems like she would get in touch with the person who send the application

  50. Glenn: the same thing happens when asking people to send photos in for membership

  51. 2C John: if she had her paperwork done, came to meeting 3 times, would she have certification?

  52. Susan: we’d have to look at items and then certify

  53. Chief Hatcher: as long as they are a member, they make Native art

  54. Can’t call it Waccamaw art without certification

  55. VC Cheryl: Indian Arts & Crafts Act is a truth in advertising act

  56. 2C Phil: motion to let Council certify artists until we have enough people on the arts committee

  57. Dalton: as of your last recollection, Susan, who is on the committee now?

  58. Susan: me, Robert, Phil, Rick

  59. Susan motioned to allow the arts committee be Susan, 2C Phil, and Robert; Glenn seconded

  60. Marion-yes, Susan-yes, Marie-yes, Glenn-yes, Alan-yes, Robert-yes, Dalton-yes

  61. Dalton: get together to determine a chair

  62. 2C Phil: motion to make Susan the chair; Robert seconded

  63. Marion-yes, Susan-yes, Marie-yes, Glenn-yes, Alan-yes, Robert-yes, Dalton-yes

  64. 2C John: so people send pictures or the items?

  65. Susan: pictures with the application

  66. 2C John: then set up a time for them to bring items

  67. Susan: most times, pictures were okay

  68. Chief Hatcher: first set up a standard for items

  69. Example: dreamcatcher should have 7 rings

  70. Susan: most people who are certified now, we’ve seen their items at Pauwaus

  71. Some people, we’ll need to see their items because we haven’t seen their work before

  72. Pauwau

  73. We didn’t have a meeting in April; no quorum

  74. Contacting Demonstrators & Vendors

  75. Fundraisers

  76. Susan: sending school superintendents a letter to judge interest

  77. Drum: Glenn

  78. Went over things with Andy 2 weeks ago

  79. Meeting tomorrow at his place at 4pm

  80. Might be a good School Day drum

  81. Chief Hatcher: learn etiquette on the drum with all traditions involved

  82. Open, close, control

  83. Campground: Glenn

  84. Covered under Buildings & Grounds

  85. Files: Starla

  86. Would like to move the meeting to the 4th Saturday (5/22) at 7pm

  87. Starla-yes, Marion-yes, Glenn-yes, Michelle-yes, Dalton-yes, Marie-yes, VC Cheryl-yes

  88. Dalton will change the Zoom link

  89. Grants: Michelle

  90. SCAC: our grant will cover the documentary, Pauwau, or some combination of the two

  91. Michelle: sent Ms. Green’s response to Council and Chiefs

  92. Chief: think we’ve done enough to cover it

  93. Carol Ann: Dalton read her message to Council

  94. Dalton: was thinking of having her help the files committee with calls

  95. Glenn: I think phone calls would be a better option for her

  96. Susan: as far as calls, let her do them, keep a running total & report each month

  97. Glenn: agree 100%

  98. VC Cheryl: she should be at the Files Committee meeting too

  99. Susan: when does her card expire?

  100. Glenn: 8 years ago

  101. Susan: she’s probably in the inactive stack now

  102. VC Cheryl: her card expired in 2020

  103. Chief Hatcher: former CoC Rick worked out a deal with her & Council should follow through with it

  104. Glenn: Deborah Johnson, speak on behalf of what you can do with the newsletter

  105. Deborah J: getting templates, information, etc

  106. Shouldn’t be an issue

  107. Deborah: need tidbits & schedule

  108. Glenn: final approval from Council before sending

  109. VC Cheryl: have sections with updates, events, letters, etc…

  110. Will send you information

  111. Glenn: motion to put Deborah J in charge of doing newsletter; Robert seconded

  112. Marion-yes, Susan-yes, Marie-yes, Glenn-yes, Alan-yes, Robert-yes, Dalton-yes

  113. Dalton: back to Carol Ann

  114. Chief Hatcher: give her 25 names/ month

  115. VC Cheryl: give her 10/ week

  116. Chief Hatcher 10/week is good, just don’t want it to be overwhelming

  117. Dalton: would like to change expiration dates on IDs to 1-2 years because it leads to people having to pay a large sum when their card expires

  118. Glenn: what was the purpose of the 7 years?

  119. Dalton: expiration date on driver’s license was 7 at the time

  120. Marion: how do I get DJ’s application in? He’s already honorary

  121. Chief Hatcher: first, Council has to open the roll book

  122. Marion has to be listed as his sponsor

  123. Send the application to Michelle (check for complete items), then Susan, then to Chief

  124. VC Cheryl

  125. Museum was a success with Dr Dillian & Clary

  126. Students sent a 14-page letter; it was meaningful for them

  127. Would be nice to do a thank-you card and Starbucks gift cards

  128. Chief Hatcher: dinner at the tribal grounds & give certificates

  129. VC Cheryl: 3 professors & Dr Ellis helped

  130. Chief Hatcher: think COuncil should authorize $200 for a dinner; Marie seconded

  131. Marion-yes, Susan-yes, Marie-yes, Glenn-yes, Alan-yes, Robert-yes, Dalton-yes

  132. Conservationists of Color doing Zoom meetings; contact VC Cheryl to participate

  133. Tribal Government programs & Grant Writing Training available

  134. PFAS Contamination Commission: meet next week with Dept of Defense

  135. Contamination on military bases

  136. 2C John

  137. To Chief Hatcher: what are your intentions of your position for next year?

  138. Chief Hatcher: unsure; don’t want to run, but don’t want things to fall apart

  139. 2C John: think if you don’t want to run, announce it early enough for candidates to prepare

  140. Make a referendum to make you Chief of State

  141. Chief Hatcher: how would it work if I were Chief of State, VC Cheryl became Chief, and I thought she was messing up?

  142. 2C John: have to work it out

  143. VC Cheryl: I understand clout is what it takes to get things done in the state

  144. Have to be able to get your foot in the door

  145. Chief Hatcher: we work a few people to death

  146. We’ve come a long way in this state; I almost saw it destroyed

  147. 2C John: on restricting the Chief to people traced to the Dimery settlement

  148. I think that needs to change in the constitution

  149. VC Cheryl: I disagree; it led us to the Fab 4 issue (though it may not happen again) & we said were descendants from that settlement

  150. Susan: if you change it, you may as well call us a social club

  151. Chief Hatcher: BIA may agree with you & there are a lot of non-core who do work

  152. VC Cheryl: what is a tribe? Would you let a Catawba come be Chief? Don’t think you want to open that door

  153. 2C John: it doesn’t change your character

  154. Chief Hatcher

  155. If you can’t get volunteers for work day, let’s hire some

  156. Glenn: already talked to some CCU students



Marie motioned to close the meeting; Robert seconded.

Meeting adjourned at 9:41 pm.

Respectfully submitted by Michelle Hatcher on 5/21/2021 at 2:22 am.