August 2014 Open Meeting Summary 08012014
Tribal Open Meeting Summary 8/1/2014 held at the Tribal Office in Aynor, SC
CoC Scott, CM’s Homer, Dalton, Susan, John, and Rick present.
July Minutes read
Dalton motioned to accept; Homer seconded
Homer-yes, John-yes, Susan-yes, Rick-yes, Dalton-yes, Scott-yes
Financial Report: Alan
General Fund
Deposits: $1465.00 Debits: $1652.52 Balance: $12,844.65
Error on TN trip math: not $902, was $949.40
Building Fund
Deposits: $525.00 Debits: $0.00 Balance: $1600.00
Online Votes
7/22 Tractor Parts
Homer-yes, John-yes, Susan-yes, Rick-yes, Dalton-yes, Scott-yes
Old Business
Inactive Membership List
Dalton motioned to remove ID’s #040 on Monthly Report Query dated 7/11/2014
Homer-yes, John-yes, Susan-yes, Rick-yes, Dalton-yes, Scott-yes
Elder’s Decision on Elections
Candidate qualifications:
Will they go in effect this year?
Dalton: 1st paragraph: need to spell out who decides who makes contributions
Chief Hatcher/ Dalton: suggest Council of Elders
2nd Chief Iris: 2nd Paragraph: our resolution holds felons can hold office after 5 years
Dalton: who decides pardon?
Scott: judge; to put you back in good standing
John: need to define offense
John: 3rd Paragraph: should person be appointed if not member for 2 years?
Chief Hatcher: no
Dalton: However, Elders can’t infringe on Chief’s appointment powers
Should paragraph be eliminated?
Someone who just turned 18 not really active until 18, so couldn’t run
Eliminate
John: 4th Paragraph: could we grandfather current members?
If the people want a member back in office, they’ll vote that way
Scott: Eliminate paragraph
Official Ballot
Chief: completely revamp
Revisit over pre-stamped envelopes
Intention of Candidacy
Eliminates letter of intent
Susan/ Scott: only basic information
Not for newsletter use (those are optional)
Dalton: 5th paragraph: need to specify that it be a designated representative of Election Committee
Susan: Should all Elders have to agree that a person can run?
Designated representative will also sign letter of intention
Susan: how will this affect this year’s election?
Dalton: shouldn’t affect this year
Susan: Clarify: this won’t happen until next election
Scott/ Dalton: yes
John: is Aug 15 enough time?
Chief Hatcher: yes
Election Commission
Dalton: section: Who Can Run For Office- needs to be same as candidacy page
Chief Hatcher: also need to add “in good standing”
Elder Doug: section: Who serves on election commission
Should also say “women”
Chief Hatcher/ Scott: strike that line completely
Dalton: Section: What About a tie breaker
Change to “Parliamentarian breaks all ties”
John suggested striking section completely
Dalton: Section: Are there disqualifications?
Change committed to convicted
Add: pardon by judge
Dalton: Section: Who can vote
Strike “core”
Rick: what if someone resigns or has a leave of absence?
Scott: LoA not same thing
Rick: what if I need to be gone 6 months; should I resign?
Scott: between you and your oath of office
Chief: add to end: as long as they comply to rules contained herein
Section: How To Vote
Strike “voting booth”- too late to do after Pauwau
Dalton: or change to: “ballot box in office”
Section: When do ballots need to be received
Change date of counting or postmark date
Susan: which Elders are going to run booth at Pauwau
2nd Chief Iris: don’t think it should be in conjunction with Pauwau
Alan: let them bring ballot to Pauwau
John motioned to keep it as a mail ballot & eliminate Pauwau ballot; Susan seconded
Homer-yes, John-yes, Susan-yes, Rick-yes, Dalton-yes, Scott-yes
Chief to rework this area
Send ballots to Parliamentarian?
Trademark
Susan: still working on it
New Business
Committee Reports
Arts & Crafts: Neal
Elected officers; Neal to chair, Susan to co-chair, Sonya as secretary
Rick Hudnall: approved certification
Meetings are quarterly & open
Little late for tribal booth at Pauwau this year
Would like for committee to have booth next year
2nd Chief Iris donated gourd for museum
Would like tribal art to have tribal logo tag
Need to work on nature trail
Will start art classes after Pauwau
Susan will hold feather classes
Certifications: Darlene, 2nd Chief Phil, Chief Hatcher, Rick (pending completed application- needs to attach pictures)
Chief Hatcher: would like pool of tribal items to buy from for dignitaries
Lots of people without feathers; needs to be done
Neal: would like each artist to do 2-3
2 museums to display our art
Grants: Michelle
Still looking into Housing Repair grants
Buildings & Grounds: John
Cemetery fund: $410
Lawnmower too wide; looking at small one
Crucial projects: office
Cool seal: $716.32 to Glen Turner check 598
John motioned; Rick seconded
Homer-yes, John-yes, Susan-yes, Rick-yes, Dalton-yes, Scott-yes
RV project: Chris Hatcher to bring backhoe to remove trees
Idea of Purchasing a new building: $45k
Idea to make money: sell food at Pauwau
Have cooks & servers if Pauwau committee approves
Suggest Council Work Day 3rd Sat. of month; Susan seconded
Need 4CM’s there
Put proposals online within 5 days
Homer-yes, John-yes, Susan-yes, Rick-yes, Dalton-yes, Scott-yes
First one: 8/16/2014 from 2-6pm
Need a complaint forum: embrace criticism
Scott: let me know if you want to be on agenda
Pauwau: Susan
Drafts back on billboards
On schedule with timeline
Flyers here; tri-folds next
Last day for ads and articles for program book: 8/15/2014
Chief Hatcher: why cutoff date of 8/15?
Susan/ Michelle: to get it in book, to/ from printer, to Council for approval
Doing a couple River Talk interviews
Johnnie F: send letter to Public Affairs company for non-profits
Pump Project: Chief Hatcher
Commitment letters to go out with newsletter
Can’t sign letter with GSW&S: lien on land is against the law
$4630: have to pay upfront or scrap project
Drum: Rick
Tried to get in touch with Andy to purchase cd’s
8/23: McKissick Museum: 10a-4pm
Interested in learning, let him know
Living Village with tipis
Store to sell items
Community group to help with recognition/ help from others
CoC Scott: problem with Dalton’s seat: ran in wrong year
Elders suggested Dalton resign, Council accept him coming back & reinstate
Parl. Steve’s email read by Chief Hatcher
Executive Order: reappointed Dalton to seat
Resolution: DH-08-01-2014-001: Waccamaw Bucks Changes: 1st Reading
Chief Hatcher: example: committee heads have to turn list in
Michelle: not necessarily; it can be done individually, but still has to be signed off on by committee heads
Fuel Receipt: $106.26 Check 599
2nd Chief Iris
316 voting members: 86 Noncore; 230 Core; 72.5%
Chief Hatcher
NAAC Meeting: 7/18
Was informed by Chief Chavis that a closed door meeting was held at CMA
All groups now have until certain date to become recognized or fade out
Not the way it was originally submitted; want grandfather clause
Pauwau: Santee: 9/20
BIA Lower Nations: 9/27
Youth Group: Hayes: play games that help children learn culture
Membership Agreement for Associate Members rewritten
To email Council
TN Trip math error: $50.60 received
Name given to Johnnie F: Sister of the Big Waters
CoC Scott: Jessica wants to get married on grounds in private ceremony
Susan motioned to close the meeting; Dalton seconded.
Meeting adjourned 8:45 pm.
Respectfully submitted by Michelle Hatcher on 8/27/14 at 2:30 pm.