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May 2015 Open Meeting Summary 05012015

Tribal Open Meeting Summary 5/1/2015 held at the Tribal Office in Aynor, SC

  1. CM’s Susan, Homer, John, Rick, Robert, Dalton, and CoC Scott present.

  2. April minutes read.

  3. Susan: 3c(1)(a): you can trap out of season with permit

  4. Rick: 3c(2): cost: $30 +S&H for 10

  5. Dalton motioned to accept; Susan seconded

  6. Homer-yes, John-abstain, Susan-yes, Rick-yes, Robert-yes, Dalton-yes, Scott-abstain

  7. Financial Report: Chief Hatcher will forward to Council

  8. Online Votes

  9. $80 for port-a-potty- moot since Gary’s Pumping donated them

  10. Use of PA System: John-yes, Susan-yes, Rick-yes, Robert-yes, Dalton-yes, Scott-yes

  11. Old Business

  12. Trademark of Tribal Logo: Susan

  13. Can trademark through Secretary of State’s office for $15/ class

  14. Not sure if it covers us nationally

  15. Review every 5 years

  16. Homer motioned to start with SoS office; Rick seconded

  17. Homer-yes, John-yes, Susan-yes, Rick-yes, Robert-yes, Dalton-yes, Scott-yes

  18. New Business

  19. Committee Reports

  20. Arts & Crafts: Susan

  21. Met 4/12

  22. Have a proposed budget for approval: $239

  23. Budget handout given to Council

  24. Homer motioned to approve budget; John seconded

  25. Homer-yes, John-yes, Susan-yes, Rick-yes, Robert-yes, Dalton-yes, Scott-yes

  26. Discussed USC-Lancaster display

  27. 2nd Chief Phil said for artists to submit 2 pieces for display; Susan suggested 4 so they can be rotated throughout the year

  28. Council will get to see pictures of items to be put on display

  29. Classes should help sustain committee as far as money for product soon

  30. Grants: Michelle

  31. SCAC: declined our grant; only approved 2 this year

  32. Chief Hatcher: Lowe’s grant also denied

  33. Buildings & Grounds: John

  34. RV Project: items ordered; hope 5/16 or 5/23 for work day with 10 people

  35. Flashing put in to help with roof leak

  36. Cemetery fund: $370.00

  37. Cemetery maintenance

  38. Chief Hatcher: who takes of the one on Juno Rd

  39. Some thought Wayne did, but were unsure

  40. Pauwau: Michelle

  41. Policy Book progress: money management policy has been drafted

  42. Next up: gate, dance, miscellaneous items

  43. Ads: the ad form is ready to distribute and we could use everyone’s assistance

  44. Chief Hatcher requested a list of the dancers

  45. Michelle: dance registration notebook should still be in the office

  46. Next meeting 5/13 @ Ryan’s

  47. Sewer Pump Project: Mark

  48. Still need funding

  49. John: how much was it?

  50. Mark: approx. $9-10k total; $3400 for just the pump

  51. Drum: Rick

  52. We will practice after the fishing tournament

  53. Fishing tournament 5/2 @ 9:30am (7:30 for setup)

  54. All covered but food

  55. Certificates of Participation & Photo of Chief

  56. Horry Independent confirmed they will be there

  57. Constitution: Dalton

  58. Meeting this month hopefully

  59. John requested to have the meeting at the tribal office

  60. Receipts