May 2016 Open Meeting Summary 05062016
Tribal Open Meeting Summary 05/06/2016 held at the Tribal Office in Aynor, SC
CM’s Dalton, Mark, Rick, Robert, Susan, Homer, and CoC John present.
Open Forum held
April minutes read
Susan motioned to accept; Dalton seconded
Dalton-yes, Mark-yes, Rick-yes, Robert-abstain, Susan-yes, Homer-yes, John-yes
Financial Report
Unavailable at this time; will try to get from Lori by email
Old Business
Policy Letters
Camping on the Grounds (non-PW)
Use of the Tribal Grounds (non-camping)
Goes with Tribal Grounds Rental Agreement
Mark: still don’t think members should have to pay
John: we reviewed it in April
John: can we use heaters now that we have full electric on the posts?
Chief Hatcher: shouldn’t be a problem
Rick: on fees, it’s an incentive for people to keep membership fees up-to-date if we don’t charge them to use the grounds
Homer: $25-50 is cheap to enjoy a day
Use of the Tribal Office
Goes with Tribal Office Rental Agreement
Mark: same complaint; members should not have to pay
Votes on Letters
Camping on the Tribal Grounds (non-PW)
John motioned; Rick seconded
Dalton-yes, Mark-yes, Rick-yes, Robert-abstain, Susan-yes, Homer-yes, John-yes
Use of the Tribal Grounds (non-camping)
John motioned; Dalton seconded
Dalton-yes, Mark-no, Rick-yes, Robert-abstain, Susan-yes, Homer-yes, John-yes
Use of the Tribal Office
John motioned; Dalton seconded
Dalton-yes, Mark-no, Rick-yes, Robert-abstain, Susan-yes, Homer-yes, John-yes
Cemetery Encroachment: 2nd Chief Cheryl
Need to file with probate to stop distribution of the estate; going to call Hope Martin to find out the best route to stop the James family actions; it will force us into mediation
John: what is the initial step’s cost?
2nd C. Cheryl: unsure; as claimant, it may not cost anything
John: if we start the process to hold him up and he doesn’t want to mediate, we have to be prepared to put more money in, correct?
2nd C. Cheryl: correct
Chief Hatcher read the motion they are preparing, which will include all deeds, surveys, and attachments required
John: and we would take that to probate?
2nd C. Cheryl: yes
Chief Hatcher: it’s been my experience that if you already have a case number, you aren’t charged
John: financially, what is our burden?
Chief Hatcher: nothing right now
2nd C. Cheryl: minimal; we are asking the judge to not give an order so we can make a claim against his estate which will force him to defend against us
John: and if we go further, then there’s money involved?
Chief Hatcher: the onus is on him to prove we are wrong
John: are we willing to put up what we have for a court battle?
2nd C. Cheryl: court can’t issue an order while the estate isn’t settled
John: how long can it drag out?
Chief Hatcher: months or years
Mark: what about the value of the trees that he had cut down?
2nd C. Cheryl: that is a Masters-In-Equity issue
John: can we stop them from using the parking lot?
2nd C. Cheryl: “No Trespass” signs have to clearly visible
John: if we were to call the police and say cars are on our private property, would they come out?
Mark: with pictures, it shouldn’t be a problem
Rick: have them towed
John: we aren’t settling the issue if it can be drawn out
Chief Hatcher: hope is that he can’t do anything with it until probate settles it
Dalton: if you post signs and cops go out there, they will usually force the other people to leave; I wouldn’t have them towed though
2nd C. Cheryl: problem is there is no paper trail right now
Dalton: what about the eviction notice?
Chief Hatcher: that was done, but the man told other people they could live there before he died
Rick: in the meantime, he can take pictures of our signs and us and say we are the ones trespassing
Homer: if we file, he may just move out
Chief Hatcher: he already told me to file
Mark motioned; Susan seconded to file with probate court with costs paid for by John
Dalton-yes, Mark-yes, Rick-yes, Robert-yes, Susan-yes, Homer-yes, John-yes
New Business
Open Forum Discussion
TRB Closed
Chief Hatcher: spousal member whose spouse has died
Dalton: current constitution: her membership ended when her spouse died
Mark motioned to make all aspects of associate memberships controlled by Chief until the new constitution; Dalton seconded
Dalton: New constitution ready in a month to be sent for a vote
Mark rescinded his motion
Tabled till next month
Chief Hatcher: can I issue them an honorary membership instead of associate membership?
Dalton: all parts of associate, yes
Susan: do they need paperwork if done this way?
Chief Hatcher, Michelle: all files need paperwork
Chief Hatcher: problem is, right now, we have 400+ files to go through to make sure they are really complete
Dalton motioned to modify her membership to Honorary and reinstate Joan Ammons; Mark seconded
Dalton-yes, Mark-yes, Rick-yes, Robert-yes, Susan-yes, Homer-yes, John-yes
Committee Reports
Arts & Crafts: Susan
Contacted by Brookgreen Gardens; work with them to build a suk
Funded by them; use willows from here
Use pvc pipe and cedar/ cypress-looking shingles
Chief Hatcher: pricing to include materials for 2 (one for here, one for Brookgreen)
They will put a sign up about us at Brookgreen
Grants: Michelle
SCAC: will hear back in mid-June
Pauwau: Michelle
Ad forms and flyers available on table for everyone to assist us
Dalton to call on past ad donors
Michelle to start working on PSA list
John: can we (John, Michelle, Chief Hatcher) meet with the mayor?
Sure, set up date/ time
Mark: suggestion: raise RV camping prices to $35 because of new electrical posts
Next meeting: 5/11/2016 @ 6pm
Constitution: Dalton
Newest constitution available
Susan is getting cost of printing & mailing them through M&M
Buildings & Grounds: Larry
Bathrooms: working on the cost for 3 stalls
Mark: get with Chris Hatcher for plumbing materials at low price
Elder Doug: also look for them in other places besides here locally
John: take pictures for us
John: roof doesn’t seem to be as leaky
Drum: Rick
2nd C. Phil is trying to learn so he can help us
Rick motioned to allow 2nd C. Phil use of the small drum at his residence until otherwise noted; Homer seconded
Dalton-yes, Mark-yes, Rick-yes, Robert-yes, Susan-yes, Homer-yes, John-yes
Receipts
John: Donnie paid for these receipts out of his pocket
John motioned to allow Donnie to use the tractor repair receipt and one gas receipt to offset his rent; Mark seconded
Dalton-yes, Mark-yes, Rick-yes, Robert-yes, Susan-yes, Homer-yes, John-yes
Fuel Receipt paid back to Donnie
$20.00 Check 683
Fishing Day
Mark: overspent by $200.86: Check 685
Rick: need check for Gary’s Pumping: Check 684
Need Council’s input if this event grows much bigger
We bought one tent in case we needed it
Mark: would like to do it on a permanent weekend date and make business cards with Fishing Day on one side and Pauwau on the other (Dori’s idea)
John: going to have to put a limit on the number of people in the future
Michelle: send out registration forms ahead of time
Dalton: I would like $100 to promote our tribal Facebook page: Check 686
Chief Hatcher
Cemetery: had Ms. Hilda read the motion over
Gary Green (?)
Federal recognition: 2PhD’s willing to put their credentials on our petition
Go through BIA because Congress can add amendments to it
Elder Doug: wolves in TN; not taking care of the land
Chief Hatcher: they are supposed to keep it in good condition
Rick: where would be if the wolves were to hurt someone?
Dalton: that’s on them
Jim Murphy: grand opening in Nashville soon; we’re invited
Cemetery trustees: Elder Dan
John: Richard, Linda, Wayne, Hilda
May need someone to take Wayne’s place if he resigns
Gifts from John Blackfeather: flags, Eagle Staff, and stands
Sending John Blackfeather a letter signed by everyone and framed
Bills: hunting and fishing licenses, game parts, and discontinuation of future groups (former S611, in House now)
Andrew Jackson’s picture will be put on the back of the $20 bill now
Copier: Dustin will be by to look at it and also looking for a new one
John: do we need one this big?
Susan: we use all of its functions
Homer: any thoughts to fencing the property in to keep derelicts out (example: bike weeks)?
Susan motioned to close the meeting; Mark seconded.
Meeting adjourned 8:35 pm.
Respectfully submitted by Michelle Hatcher on 05/27/16 at 2:17 am.