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October 2013 Open Meeting Summary 10042013

Tribal Open Meeting Summary 10/4/2013 held at the Tribal Office in Aynor, SC

  1. CoC Scott and CM’s Dalton, Susan, Homer, Richia, Robert, and John present.

  2. September minutes read

  3. Dalton motioned to accept; Homer seconded

  4. Homer-yes, Robert-yes, John-yes, Richia-yes, Susan-yes, Dalton-yes, Scott-yes

  5. Financial Report: Alan

  6. General Fund: deposits: $1852.50, debits: $809.21, balance: $6263.08

  7. $381.00 coming back due to fraudulent debit charge

  8. Building Fund: deposits: $290.00, debits: $60.00, balance: $2215.85

  9. Online Votes

  10. 9/7 Add Cemetery Manager, grounds manager, committee heads to Res J-HH-09-06-2013-001

  11. Homer-yes, Robert-yes, John-yes, Richia-yes, Susan-abstain, Dalton-yes, Scott-yes

  12. 9/8 Add names to Waccamaw Bucks award list

  13. Homer-yes, Robert-yes, John-yes, Richia-yes, Susan-abstain, Dalton-yes, Scott-yes

  14. 9/19 Add names to Waccamaw Bucks Award list

  15. Homer-yes, Robert-yes, John-yes, Richia-yes, Susan-absent, Dalton-yes, Scott-yes

  16. 10/1 Restrict cash donations to $200 in Waccamaw Bucks

  17. Homer-yes, Robert-yes, John-yes, Richia-yes, Susan-abstain, Dalton-yes, Scott-yes

  18. 10/1 Approval of Revised Res J-HH-09-06-2013-001

  19. Homer-yes, Robert-yes, John-yes, Richia-yes, Susan-abstain, Dalton-yes, Scott-yes

  20. Old Business

  21. Policy Letters: Susan

  22. Susan to send to Council again

  23. Use of the Tribal Office

  24. Susan: can’t we just put a locking door handle in place?

  25. Chief Hatcher: want to be careful with people around the files

  26. Take out nonmembers; Jeania K mentioned adding arbitration

  27. Change it to “not be held responsible”- 2nd Chief Cheryl to draft

  28. Use of the Tribal Grounds

  29. Susan: same clause in policy letter is on vendor applications

  30. change disclaimer, allow non-members

  31. Camping on the Tribal Grounds (Excluding Pauwau)

  32. Add illegal drugs to policy letters

  33. To Rick: electric heaters blow circuit breakers

  34. Use of the Tribal Logo

  35. Dispute on charges- $1 was too much

  36. Susan: not looking just at John A; looking at everyone

  37. Dalton: $50 flat fee per release

  38. Susan: devil’s advocate: what if they sell 100 & then want to get 100 more?

  39. Dalton: just 1000 people with our shirts will get our name out

  40. 2nd Chief Cheryl: talked about copyright infringement- civil & criminal

  41. Dalton: best thing would be to be selective on who we let use it

  42. Make them put a date on it

  43. Elder Doug: issue permit for 1 year & then not allow them to sell it

  44. Susan: $100 & it can’t be Waccamaw Bucks

  45. Richia & Robert seconded

  46. Jeania K: ex: you have 10 people who want to use the logo- do you get 10 times cost?

  47. Answer: yes- one per person per release

  48. Susan motions member only, $100 per run, & not Waccamaw Bucks

  49. Robert seconded

  50. Homer-no, Robert-yes, John-no, Richia-yes, Susan-yes, Dalton-yes, Scott-yes

  51. New Business

  52. Committee Reports

  53. Grants: Michelle

  54. Nothing at this time

  55. Buildings & Grounds: John T

  56. Work Day 10/5

  57. Paint Drum circle shed area, trash can

  58. Scott thanked John for pride he puts in the committee

  59. Pauwau: Michelle