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September 2010 Open Meeting Summary 09032010


Tribal Open Meeting Summary 9/3/2010 held at the Tribal Office in Aynor

  1. Meeting opened at 6:45pm with CoC Scott and CM’s Dalton, Homer, Robert, Neal, Jeanie present.

  2. August Minutes Read

  3. Neal motioned to accept; Homer seconded

  4. Dalton-yes, Homer-yes, Robert-yes, Neal-yes, Jeanie-yes, Scott-yes (passed by majority)

  5. Financial Report: 2nd Chief Iris

  6. Current Balance: $3563.12

  7. Need at least $1300 for operating expenses

  8. Committee Reports

  9. Building & Grounds: Neal

  10. Suk started- will be 16ft wide, 7ft tall

  11. New string for nature trail needed; will buy himself

  12. Treated grounds for bees

  13. Arts & Crafts: Brian

  14. Have a wishlist for next year

  15. 2nd Chief Iris: Need member’s feathers

  16. Deborah working on some

  17. 2nd Chief Iris working on clay beads

  18. Council needs to tell him who needs feathers

  19. Homer: get back to old way of presenting feathers

  20. 2nd Chief Iris: role book is on agenda

  21. Talking with Mr. Moore about websites and selling items

  22. Mary Ellen has her own set up

  23. Have almost all the documents we need

  24. Meeting on 10/15 (3rd Friday of the month)

  25. Talk about Kid’s Arts & Crafts Days

  26. Chief Hatcher: Do yard sale on Saturdays; advertise to tribes in papers

  27. Brian and Linda to work on it

  28. Grants: Michelle

  29. Nothing to report; still cannot apply due to Secretary of State order

  30. Pauwau: Linda

  31. Budget: $13, 169

  32. Handout with cost breakdown presented

  33. Dalton motioned to approve; Homer seconded

  34. Dalton-yes, Homer-yes, Robert-yes, Neal-yes, Jeanie-yes, Scott-yes (passed by majority)

  35. Letter from Grand Strand Magazine- want to include us

  36. 2nd Chief Susan: Program Book Rough Draft presented

  37. $2.22 per book for 28 page book- 300 books

  38. Reaffirm Online Votes

  39. Grass Matting for suk

  40. Homer-yes, Dalton-yes, (Richia-yes), Neal-yes, Scott-yes, Jeanie-yes, Robert-yes (passed unanimously)

  41. 2nd Chief Susan

  42. Absentee Ballots

  43. How long to vote? who to send to?

  44. By email?- print and mail

  45. By website?- download, print, and mail

  46. Dalton: stick with how it was done last year for consistency

  47. Mail by 9/15; cutoff to get back 10/30

  48. 2nd Chief Iris: mass email?

  49. Chief Hatcher: need policy to prevent doing this every year

  50. Elder Doug: let them pick it up at the pauwau & drop it in the box

  51. 2nd Chief Iris: Council will need to man its own tent for it

  52. Homer: Do it like last year; consider this for next year

  53. Chief Hatcher: need an Elections Committee

  54. Mailing address for ballots: Jerry was nominated

  55. Robert motioned; Homer seconded

  56. Dalton-yes; Homer-yes, Robert-yes, Neal-yes, Jeanie-yes, Scott-yes (passed by majority)

  57. Mail by 9/15/2010

  58. Homer motioned; Robert seconded

  59. Dalton-yes; Homer-yes, Robert-yes, Neal-yes, Jeanie-yes, Scott-yes (passed by majority)

  60. Cutoff Date to be 10/30/2010

  61. Robert moti