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February 2019 Open Meeting Summary


Tribal Open Meeting Summary 2/1/2019 held at the Tribal Office in Aynor, SC

  1. CM’s, Dalton, Susan, Marion, Alan, and CoC Rick present. Elders Doug, Ronnie, Glenn, Becky, and Dan present. 2C Cheryl present.

  2. 2C Cheryl sworn-in as Vice Chief by CoC Rick.

  3. Financial Report

  4. General Fund: $ 15,054.66

  5. Building Fund: $350.55

  6. Online Votes

  7. Carport for equipment

  8. Alan-yes, Susan-absent, Marion-yes, Dalton-yes, Rick-yes

  9. Susan: suggest sending vote to full governing body for more ideas before closing the vote

  10. 1/27 Approve January meeting summary

  11. Alan-yes, Susan-yes, Marion-yes, Dalton-yes, Rick-yes

  12. Old Business

  13. Cemetery Update: 2C Cheryl

  14. Deed still not received; it has been settled, follow-up with lawyer this week

  15. Hallman Cemetery in Columbia: tombstones bulldozed, people not allowed to visit gravesites (which is illegal); would be a civil case

  16. News picked up on it

  17. Rick: what is the size of the cemetery?

  18. Chief Hatcher: 5-6 tombstones

  19. New Business

  20. Receipts

  21. Glenn C: Gas receipt & ID card receipt: $71.80

  22. Committee Reports

  23. Buildings & Grounds: Glenn C

  24. The battery to charge the backhoe is gone; need to check with Mr. Charles to see if he has it

  25. Created a calendar with work days, committee meetings to be put in a frame & kept at office

  26. Need to clean around the area carport will go

  27. Rick: where Donnie’s car is at is where the carport will go

  28. Alan: does it affect anything if we decide to move the trailers?

  29. Rick: no

  30. Rick: everyone ok with the location? It can be moved around

  31. Will call the guy as soon as the site is ready for it

  32. Arts & Crafts

  33. No report

  34. Chief Hatcher: we need to do something about it

  35. Susan: let Tribal Council certify artists

  36. The only people who can say something should be certified are those who are certified

  37. Chief Hatcher: let’s talk about it online

  38. Rick: we could have a workshop on certification

  39. Susan to head meeting some time in March

  40. Pauwau: Dalton

  41. Volunteers: let us know you want to volunteer and interested area

  42. Pictures: change out old article pictures and update profile pictures

  43. Send stories now for the program book on lore, family history, etc…

  44. Meetings are the second Thursday of the month

  45. Susan: can we change it to Wednesday this month because of Valentine’s Day?

  46. Michelle-yes, 2C Cheryl-yes, Glenn-yes, Starla-yes

  47. Post created on Facebook notifying everyone of the day change for Feb.

  48. Starla: need more people selling ads, even just 1 each

  49. Drum: Rick

  50. Looking for 1/2 inch rawhide, may have to buy larger hides and cut it to restring drum

  51. Susan: try moscowhides or centralhidesandfurs

  52. Marion: how much do you need?

  53. Rick: roughly 90-100 ft at 1/2 inch

  54. Glenn C

  55. Business Card designs: 3- logon on 2, eagle on 1

  56. 500 for $8.50

  57. Council to note any changes on the paper provided

  58. 11/16 wedding: would like permission to use the grounds for the wedding & offer RV spot to people driving long distance

  59. Dalton: camping/ RV spot: $35, tents: $5

  60. Susan, normally would go by the policy letter, would disregard it for this

  61. Alan: some people wouldn’t get a RV spot without Glenn’s (and committee) work

  62. Marion: motion to allow the wedding to take place on the grounds & offer free RV site to those attending who need it; Alan seconded

  63. Alan-yes, Susan-yes, Marion-yes, Dalton-yes, Rick-yes

  64. Rick: if campers want to donate, they can

  65. Starla: ID cards

  66. Read a letter from her to Tribal Council

  67. Rick: motion to make replacing card $15; Susan seconded

  68. Alan-yes, Susan-yes, Marion-yes, Dalton-yes, Rick-yes

  69. Rick: motion for policy to take effect on 3/1/2019; Susan seconded

  70. Alan-yes, Susan-yes, Marion-yes, Dalton-yes, Rick-yes

  71. Susan: this information (in the letter) was always in the first part of the newsletter

  72. Dalton

  73. Official communication: we discussed last month making it email

  74. Marion: how would that work for voting?

  75. Dalton: for voting, allow 1 vote per email address; others can print off a copy of the ballot or request an absentee ballot

  76. Rick: spend approx $275 to send out one-time letter explaining voting changes- email, in-person, absentee

  77. Could try an automatic voicemail system with voting information

  78. Susan: include information we talked about for federal recognition, send 1 letter

  79. Chief: have to be prepared: what happens if you send out 500 letters and only 2 respond?

  80. Rick: can deal with people on a case-by-case basis

  81. Chief: you’ll have some who say they never received the letter

  82. Susan: they go into inactive & have 3 months to respond

  83. Program to dial out

  84. 2C Cheryl: Phone Tree

  85. Glenn C: can text a landline, but there’s a fee

  86. Rick: Council Homework

  87. Think of items to put into letter for Chief Hatcher to draft

  88. Alan

  89. We have 18 functions/ year (meetings, Pauwau, solstice/ equinox, etc…); think to run for office, you should attend at least 1/3 of them

  90. Dalton: in order to put requirements on who can run for office, you have to change the constitution & can add in background checks then too

  91. Rick: single-check: $20; unlimited: $150-200

  92. Susan: check Net Detective

  93. 2C Cheryl: if someone wants to run for office, put the cost on them

  94. Rick: would like to see background checks on new memberships

  95. We will talk more about it, possibly create a committee to discuss it

  96. Dalton to work on firearms resolution

  97. Rick: Hemp program sounding good, going to Catawba to check out their program

  98. Business cards: add website, maybe QR code

  99. 2C Cheryl

  100. Working with CCU in anthropology & geography with Dr Dillian (spelling?)

  101. Meeting Thurs for petition- shared items in Drive

  102. Will work with Ben Burrows- historical deeds

  103. Going to research in Georgetown as well

  104. Thanks to all who donated last month; will have an Awareness Dinner to talk about his condition next month

  105. Susan

  106. On conference call with people from the Cancer Van/ Best Chance Network

  107. Needs a concrete pad to sit on, may need to change location (possibly school)

  108. Can only do 25 appointments each day

  109. 2C Cheryl: use a golf cart to transport people

  110. If we have more than 25, they may set up another date

  111. Rick: will check on the price of concrete for 40x40 area

  112. Alan: perhaps have health fair event

  113. Dalton: put the pad up beside RV spot 1

  114. Susan: lengthwise from the gravesite

  115. Chief

  116. Introduced Tubby, Toby, Shiela, and Harrison West

  117. Tubby: Frank’s wife is in ICU

  118. Also introduced Paula & Jerry Cribb

  119. Arts & Crafts: Public Law 101.644: can sell art as native

  120. Our certification allows you to sell it as Waccamaw art

  121. Letter sent to Standing Bear, waiting response

  122. Tribal Roll Book: 2 people served time as honorary members: Marie

  123. Tuesday: have a talk at CCU on federal recognition

  124. TV15 interview done by Chief Hatcher & 2C Cheryl; unsure of air date

  125. Genealogy files have to be certified

  126. Suggest issuing certification to our 2 genealogists

  127. Chief: are anthropology & genealogy the same?

  128. Marion: similar, but will have my wife contact you

  129. 2C Cheryl: there’s a Board of Genealogists that requires a fee, course with case study, and portfolio

  130. Family Day: 2/16

  131. Post to website

  132. Friend from Longest Walk 3 will donate a van to the tribe; think we should give it to Donnie

  133. Moving out of CMA and into Governor’s office- legislation being drafted by Mr. Clemons

  134. Close gaps on contacting people and consequences

  135. Draft letter

  136. Bring suggestions to next meeting

  137. Dalton: make voting mandatory, at least by mail-in ballot

  138. Modify current membership agreement

  139. Rick: calls count as 1 attempt, letter counts as 2nd attempt, then send certified letter

  140. Dalton: except it’s not in the last 30 days

  141. Susan: it moves them to inactive status for 90 days- they could get their act together

  142. Elder Doug

  143. Want to allow women on the drum

  144. Chief: you see it as standing up for women; I see it as standing up for tradition

  145. Glenn C: keep Mike’s father, my brother, 2C Cheryl, Trevor, & Chris Hatcher in your prayers

Dalton motioned to close the meeting; John seconded.

Meeting adjourned 9:15 pm.

Respectfully submitted by Michelle Hatcher on 2/27/18 at 1:03 am.

#meeting #minutes

Phone (843) 358-6877

591 Bluewater Rd, Aynor, SC 29511, United States