February 2019 Open Meeting Summary
Tribal Open Meeting Summary 2/1/2019 held at the Tribal Office in Aynor, SC
CM’s, Dalton, Susan, Marion, Alan, and CoC Rick present. Elders Doug, Ronnie, Glenn, Becky, and Dan present. 2C Cheryl present.
2C Cheryl sworn-in as Vice Chief by CoC Rick.
Financial Report
General Fund: $ 15,054.66
Building Fund: $350.55
Online Votes
Carport for equipment
Alan-yes, Susan-absent, Marion-yes, Dalton-yes, Rick-yes
Susan: suggest sending vote to full governing body for more ideas before closing the vote
1/27 Approve January meeting summary
Alan-yes, Susan-yes, Marion-yes, Dalton-yes, Rick-yes
Old Business
Cemetery Update: 2C Cheryl
Deed still not received; it has been settled, follow-up with lawyer this week
Hallman Cemetery in Columbia: tombstones bulldozed, people not allowed to visit gravesites (which is illegal); would be a civil case
News picked up on it
Rick: what is the size of the cemetery?
Chief Hatcher: 5-6 tombstones
New Business
Receipts
Glenn C: Gas receipt & ID card receipt: $71.80
Committee Reports
Buildings & Grounds: Glenn C
The battery to charge the backhoe is gone; need to check with Mr. Charles to see if he has it
Created a calendar with work days, committee meetings to be put in a frame & kept at office
Need to clean around the area carport will go
Rick: where Donnie’s car is at is where the carport will go
Alan: does it affect anything if we decide to move the trailers?
Rick: no
Rick: everyone ok with the location? It can be moved around
Will call the guy as soon as the site is ready for it
Arts & Crafts
No report
Chief Hatcher: we need to do something about it
Susan: let Tribal Council certify artists
The only people who can say something should be certified are those who are certified
Chief Hatcher: let’s talk about it online
Rick: we could have a workshop on certification
Susan to head meeting some time in March
Pauwau: Dalton
Volunteers: let us know you want to volunteer and interested area
Pictures: change out old article pictures and update profile pictures
Send stories now for the program book on lore, family history, etc…
Meetings are the second Thursday of the month
Susan: can we change it to Wednesday this month because of Valentine’s Day?
Michelle-yes, 2C Cheryl-yes, Glenn-yes, Starla-yes
Post created on Facebook notifying everyone of the day change for Feb.
Starla: need more people selling ads, even just 1 each
Drum: Rick
Looking for 1/2 inch rawhide, may have to buy larger hides and cut it to restring drum
Susan: try moscowhides or centralhidesandfurs
Marion: how much do you need?
Rick: roughly 90-100 ft at 1/2 inch
Glenn C
Business Card designs: 3- logon on 2, eagle on 1
500 for $8.50
Council to note any changes on the paper provided
11/16 wedding: would like permission to use the grounds for the wedding & offer RV spot to people driving long distance
Dalton: camping/ RV spot: $35, tents: $5
Susan, normally would go by the policy letter, would disregard it for this
Alan: some people wouldn’t get a RV spot without Glenn’s (and committee) work
Marion: motion to allow the wedding to take place on the grounds & offer free RV site to those attending who need it; Alan seconded
Alan-yes, Susan-yes, Marion-yes, Dalton-yes, Rick-yes
Rick: if campers want to donate, they can
Starla: ID cards
Read a letter from her to Tribal Council
Rick: motion to make replacing card $15; Susan seconded
Alan-yes, Susan-yes, Marion-yes, Dalton-yes, Rick-yes
Rick: motion for policy to take effect on 3/1/2019; Susan seconded
Alan-yes, Susan-yes, Marion-yes, Dalton-yes, Rick-yes
Susan: this information (in the letter) was always in the first part of the newsletter
Dalton
Official communication: we discussed last month making it email
Marion: how would that work for voting?
Dalton: for voting, allow 1 vote per email address; others can print off a copy of the ballot or request an absentee ballot
Rick: spend approx $275 to send out one-time letter explaining voting changes- email, in-person, absentee
Could try an automatic voicemail system with voting information
Susan: include information we talked about for federal recognition, send 1 letter
Chief: have to be prepared: what happens if you send out 500 letters and only 2 respond?
Rick: can deal with people on a case-by-case basis
Chief: you’ll have some who say they never received the letter
Susan: they go into inactive & have 3 months to respond
Program to dial out
2C Cheryl: Phone Tree
Glenn C: can text a landline, but there’s a fee
Rick: Council Homework
Think of items to put into letter for Chief Hatcher to draft
Alan
We have 18 functions/ year (meetings, Pauwau, solstice/ equinox, etc…); think to run for office, you should attend at least 1/3 of them
Dalton: in order to put requirements on who can run for office, you have to change the constitution & can add in background checks then too
Rick: single-check: $20; unlimited: $150-200
Susan: check Net Detective
2C Cheryl: if someone wants to run for office, put the cost on them
Rick: would like to see background checks on new memberships
We will talk more about it, possibly create a committee to discuss it
Dalton to work on firearms resolution
Rick: Hemp program sounding good, going to Catawba to check out their program
Business cards: add website, maybe QR code
2C Cheryl
Working with CCU in anthropology & geography with Dr Dillian (spelling?)
Meeting Thurs for petition- shared items in Drive
Will work with Ben Burrows- historical deeds
Going to research in Georgetown as well
Thanks to all who donated last month; will have an Awareness Dinner to talk about his condition next month
Susan
On conference call with people from the Cancer Van/ Best Chance Network
Needs a concrete pad to sit on, may need to change location (possibly school)
Can only do 25 appointments each day
2C Cheryl: use a golf cart to transport people
If we have more than 25, they may set up another date
Rick: will check on the price of concrete for 40x40 area
Alan: perhaps have health fair event
Dalton: put the pad up beside RV spot 1
Susan: lengthwise from the gravesite
Chief
Introduced Tubby, Toby, Shiela, and Harrison West
Tubby: Frank’s wife is in ICU
Also introduced Paula & Jerry Cribb
Arts & Crafts: Public Law 101.644: can sell art as native
Our certification allows you to sell it as Waccamaw art
Letter sent to Standing Bear, waiting response
Tribal Roll Book: 2 people served time as honorary members: Marie
Tuesday: have a talk at CCU on federal recognition
TV15 interview done by Chief Hatcher & 2C Cheryl; unsure of air date
Genealogy files have to be certified
Suggest issuing certification to our 2 genealogists
Chief: are anthropology & genealogy the same?
Marion: similar, but will have my wife contact you
2C Cheryl: there’s a Board of Genealogists that requires a fee, course with case study, and portfolio
Family Day: 2/16
Post to website
Friend from Longest Walk 3 will donate a van to the tribe; think we should give it to Donnie
Moving out of CMA and into Governor’s office- legislation being drafted by Mr. Clemons
Close gaps on contacting people and consequences
Draft letter
Bring suggestions to next meeting
Dalton: make voting mandatory, at least by mail-in ballot
Modify current membership agreement
Rick: calls count as 1 attempt, letter counts as 2nd attempt, then send certified letter
Dalton: except it’s not in the last 30 days
Susan: it moves them to inactive status for 90 days- they could get their act together
Elder Doug
Want to allow women on the drum
Chief: you see it as standing up for women; I see it as standing up for tradition
Glenn C: keep Mike’s father, my brother, 2C Cheryl, Trevor, & Chris Hatcher in your prayers
Dalton motioned to close the meeting; John seconded.
Meeting adjourned 9:15 pm.
Respectfully submitted by Michelle Hatcher on 2/27/18 at 1:03 am.