February 2022 Open Meeting Summary


Tribal Open Meeting Summary 2/04/2022 held via Zoom

  1. CM’s Marion, Chris, Robert, Glenn, and CoC Dalton present. VC Cheryl, 2C Alan, 2C John present. 2C John served as proxy for CM Susan. Filekeeper Starla present.

  2. Financial Report (as of 2/4/2022 at 1:07 pm)

  3. General Fund: $17,611.36

  4. Building Fund: $3795.30

  5. Cemetery Fund: $1848.96

  6. Old Business

  7. Online Votes

  8. 2/1 January Meeting Summary Approved with name spelling changes

  9. 2C John for CM Susan-yes, Chris-yes, Marion-yes, Glenn-yes, Robert-abstain, Dalton-yes

  10. New Business

  11. Committee Reports

  12. Buildings & Grounds: Glenn

  13. Need to set up date with Chris H for using tractor

  14. Chris: friend with the tractor will help, would probably wait until March

  15. Materials have increased since we first bought them

  16. VC Cheryl to Glenn: have you gotten in touch with Mike Frye about dirt?

  17. Glenn: not yet

  18. Pauwau: Dalton

  19. Need another voting member

  20. VC Cheryl: Jeanie W wants to know how to get on the committee

  21. CoC Dalton: get in touch with the Pauwau Committee

  22. They nominate, Council approves

  23. 2C John: Larry Jernigan would like to as well

  24. Cutoff date is 8/31 in case we need to cancel because of Covid

  25. Next meeting: 2/10 at 6:30 pm (2nd Thursday each month)

  26. Drum: Glenn

  27. We received a CD from Kevin D to practice

  28. It seems like it’s more vocal than drum

  29. Kevin D: will try to get just the beat or a cleaner copy

  30. Any samples you want, let me know

  31. Files: Dalton

  32. Next meeting 2/19 at 7pm, both physical and Zoom available

  33. Ms. Starla wants to step down as Filekeeper

  34. If you’re interested and have experience with computers, databases, customer service calls, let us know so Council can make a decision

  35. VC Cheryl: I have a question about the files that aren’t in the office: can they and the ID printer be brought to the office?

  36. I also suggest making cards once per month

  37. CoC Dalton: we need that and all materials moved back to the office from Starla and Carol Ann’s list (from her calls to members)

  38. CoC Dalton: I may end up taking the position

  39. VC Cheryl: why not have the Files Committee or 1 person from it go make cards when they’re available

  40. CoC Dalton: I’ll look through the constitution to make sure we don’t need to change it to allow it

  41. Newsletter

  42. CoC Dalton: I sent the newsletter resolution to Council, but only received 1 or 2 votes

  43. VC Cheryl: doesn’t it have to be approved by Council?

  44. CoC Dalton: initially, but it didn’t used to be that way

  45. VC Cheryl: who’s responsible for dates to send them out?

  46. CoC Dalton: the committee, but preferably right before the solstice and equinox ceremonies

  47. Resolution DH-02-04-2022-001: Establishing Newsletter Committee: 1st reading

  48. Glenn motioned to accept; Marion seconded

  49. 2C John for CM Susan-yes, Chris-yes, Marion-yes, Glenn-yes, Robert-yes, Dalton-yes

  50. VC Cheryl: an email was sent out asking for content; need committees to respond by 2/25 to let them get it to Council on 3/4 for approval and get get it out in time for the Spring equinox

  51. CoC Dalton: also need Letters of Intent for this election year

  52. VC Cheryl

  53. Recognized Dr. Dillian et al for receiving the Outstanding Public Archaeology Initiative Award from the Society for American Archaeology

  54. The award lists Dr. Dillian, Waccamaw, CCU, and Horry County Museum as recipients

  55. Dr. Dillian: I found out today about the joint award; we will receive it in Chicago at the end of March/ early April

  56. The award is for the Horry County Museum exhibit that can be viewed in-person or at www.waccamawpastpresentfuture.com

  57. The award gives visibility to the exhibit and to the Waccamaw

  58. The conference generates thousands of people with archaeology from around the world

  59. We will have a paper to talk about the exhibit from myself, Dr. Clary, and Ms. Jones (student) highlighting the exhibit and what we did

  60. Thank you to everyone who helped and talked to our students

  61. VC Cheryl: I was offered a position with American Rivers- Associate Director for the Pee Dee, Waccamaw, and Blackwater area

  62. I won’t be leaving the area

  63. American Rivers addresses water contamination

  64. I can work on conservation projects to bring Waccamaw into that area

  65. 2C Alan

  66. Reminder: there is a meeting with the state museum on 2/7 and an outbrief on the tribal grounds

  67. It discusses the exhibit they will do there

  68. It’s open to everyone and starts at 11am

  69. 2C John

  70. Reminder: Family Day is 2/19

  71. Expecting around 60 people

  72. I’m working on food arrangements, looking for side dishes

  73. 2C Alan: vegetable soup

  74. VC Cheryl: clam chowder

  75. Nancy J: casserole

  76. Marion: dirty rice, chili

  77. Need to buy bowls

  78. I’ve been investigating on buying a couple of popups, at least 2 for use outside (rain, social distancing, extra space)

  79. CoC Dalton: how much are they?

  80. 2C John: around $100 each

  81. CoC Dalton: get the price to Council

  82. 2C John: can you give me a $200 limit and then Council approval:

  83. Glenn motioned to allow 2C John to spend up to $200 on 2 popup tents; Robert seconded

  84. 2C John for CM Susan-yes, Chris-yes, Marion-yes, Glenn-yes, Robert-yes, Dalton-yes

  85. If you desire to be reimbursed for the food you’re providing, save your receipts

  86. VC Cheryl

  87. On a webinar with Low Country Conservation of Land

  88. I needed to reach out to someone about the pros/cons of Little River Neck conservation

  89. The land is in a family trust and has conservation covenants

  90. CoC Dalton: I think we need a full contract first

  91. VC Cheryl: I just want Council to know that I’m only gathering information

  92. Glenn: her long-term thing was she wanted the tribe to have it, but she needed money

  93. VC Cheryl: She wants us to do a vision quest, but we couldn’t do fire because her sister doesn’t want fire on the land

  94. I want to see it as a park with Waccamaw recognition

  95. CoC Dalton: Ms. Jean’s service is 2/5 at 11am in Dillon at the New Life Family Worship Center

  96. You can make donations to the tribe in her name


Marion motioned to close the meeting; Robert seconded.

Meeting adjourned at 8:09 pm.

Respectfully submitted by Michelle Hatcher on 2/20/2022 at 12:06 pm