February 2022 Open Meeting Summary
Tribal Open Meeting Summary 2/04/2022 held via Zoom
CM’s Marion, Chris, Robert, Glenn, and CoC Dalton present. VC Cheryl, 2C Alan, 2C John present. 2C John served as proxy for CM Susan. Filekeeper Starla present.
Financial Report (as of 2/4/2022 at 1:07 pm)
General Fund: $17,611.36
Building Fund: $3795.30
Cemetery Fund: $1848.96
Old Business
Online Votes
2/1 January Meeting Summary Approved with name spelling changes
2C John for CM Susan-yes, Chris-yes, Marion-yes, Glenn-yes, Robert-abstain, Dalton-yes
New Business
Committee Reports
Buildings & Grounds: Glenn
Need to set up date with Chris H for using tractor
Chris: friend with the tractor will help, would probably wait until March
Materials have increased since we first bought them
VC Cheryl to Glenn: have you gotten in touch with Mike Frye about dirt?
Glenn: not yet
Pauwau: Dalton
Need another voting member
VC Cheryl: Jeanie W wants to know how to get on the committee
CoC Dalton: get in touch with the Pauwau Committee
They nominate, Council approves
2C John: Larry Jernigan would like to as well
Cutoff date is 8/31 in case we need to cancel because of Covid
Next meeting: 2/10 at 6:30 pm (2nd Thursday each month)
Drum: Glenn
We received a CD from Kevin D to practice
It seems like it’s more vocal than drum
Kevin D: will try to get just the beat or a cleaner copy
Any samples you want, let me know
Files: Dalton
Next meeting 2/19 at 7pm, both physical and Zoom available
Ms. Starla wants to step down as Filekeeper
If you’re interested and have experience with computers, databases, customer service calls, let us know so Council can make a decision
VC Cheryl: I have a question about the files that aren’t in the office: can they and the ID printer be brought to the office?
I also suggest making cards once per month
CoC Dalton: we need that and all materials moved back to the office from Starla and Carol Ann’s list (from her calls to members)
CoC Dalton: I may end up taking the position
VC Cheryl: why not have the Files Committee or 1 person from it go make cards when they’re available
CoC Dalton: I’ll look through the constitution to make sure we don’t need to change it to allow it
Newsletter
CoC Dalton: I sent the newsletter resolution to Council, but only received 1 or 2 votes
VC Cheryl: doesn’t it have to be approved by Council?
CoC Dalton: initially, but it didn’t used to be that way
VC Cheryl: who’s responsible for dates to send them out?
CoC Dalton: the committee, but preferably right before the solstice and equinox ceremonies
Resolution DH-02-04-2022-001: Establishing Newsletter Committee: 1st reading
Glenn motioned to accept; Marion seconded
2C John for CM Susan-yes, Chris-yes, Marion-yes, Glenn-yes, Robert-yes, Dalton-yes
VC Cheryl: an email was sent out asking for content; need committees to respond by 2/25 to let them get it to Council on 3/4 for approval and get get it out in time for the Spring equinox
CoC Dalton: also need Letters of Intent for this election year
VC Cheryl
Recognized Dr. Dillian et al for receiving the Outstanding Public Archaeology Initiative Award from the Society for American Archaeology
The award lists Dr. Dillian, Waccamaw, CCU, and Horry County Museum as recipients
Dr. Dillian: I found out today about the joint award; we will receive it in Chicago at the end of March/ early April
The award is for the Horry County Museum exhibit that can be viewed in-person or at www.waccamawpastpresentfuture.com
The award gives visibility to the exhibit and to the Waccamaw
The conference generates thousands of people with archaeology from around the world
We will have a paper to talk about the exhibit from myself, Dr. Clary, and Ms. Jones (student) highlighting the exhibit and what we did
Thank you to everyone who helped and talked to our students
VC Cheryl: I was offered a position with American Rivers- Associate Director for the Pee Dee, Waccamaw, and Blackwater area
I won’t be leaving the area
American Rivers addresses water contamination
I can work on conservation projects to bring Waccamaw into that area
2C Alan
Reminder: there is a meeting with the state museum on 2/7 and an outbrief on the tribal grounds
It discusses the exhibit they will do there
It’s open to everyone and starts at 11am
2C John
Reminder: Family Day is 2/19
Expecting around 60 people
I’m working on food arrangements, looking for side dishes
2C Alan: vegetable soup
VC Cheryl: clam chowder
Nancy J: casserole
Marion: dirty rice, chili
Need to buy bowls
I’ve been investigating on buying a couple of popups, at least 2 for use outside (rain, social distancing, extra space)
CoC Dalton: how much are they?
2C John: around $100 each
CoC Dalton: get the price to Council
2C John: can you give me a $200 limit and then Council approval:
Glenn motioned to allow 2C John to spend up to $200 on 2 popup tents; Robert seconded
2C John for CM Susan-yes, Chris-yes, Marion-yes, Glenn-yes, Robert-yes, Dalton-yes
If you desire to be reimbursed for the food you’re providing, save your receipts
VC Cheryl
On a webinar with Low Country Conservation of Land
I needed to reach out to someone about the pros/cons of Little River Neck conservation
The land is in a family trust and has conservation covenants
CoC Dalton: I think we need a full contract first
VC Cheryl: I just want Council to know that I’m only gathering information
Glenn: her long-term thing was she wanted the tribe to have it, but she needed money
VC Cheryl: She wants us to do a vision quest, but we couldn’t do fire because her sister doesn’t want fire on the land
I want to see it as a park with Waccamaw recognition
CoC Dalton: Ms. Jean’s service is 2/5 at 11am in Dillon at the New Life Family Worship Center
You can make donations to the tribe in her name
Marion motioned to close the meeting; Robert seconded.
Meeting adjourned at 8:09 pm.
Respectfully submitted by Michelle Hatcher on 2/20/2022 at 12:06 pm