October 2020 Open Meeting

Tribal Open Meeting Summary 10/2/2020 held via Zoom

1. CM’s Marion, Dalton, Susan, Alan, John present. 2C Phil & Members Glenn Cook, Carol Ann Para present.

2. Financial Report (according to CNB site)

3. General Fund: $17991.57

4. Building Fund: $3691.89

5. August/ September summaries approved

6. Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes

7. Old Business

8. Susan: Ballots need to be mailed

9. Rick says he got 1

10. They haven’t been mailed yet; only Council received the ballot to be approved

11. Dalton suggests mailing them soon

12. Susan: nothing from the Elders yet

13. 2C Phil: they would be fine with us moving on this without them

14. John: Do we need a return date? Give them to 11/15

15. 2C Phil: need to change swearing-in ceremony

16. Alan: they counted ballots at winter solstice last time

17. Susan: send it to M&M; need list of members age 18+ so they can do labels

18. John: cost?

19. Susan: unsure, have to have the number of names to get a quote

20. Meetings

21. Rick & Susan talked beforehand

22. Susan: go back to office meetings & stay 6ft apart on a Sat/ Sun afternoon

23. John: we could try outside, but fine with Zoom until 1/1

24. If 1 person feels uncomfortable being there, then it’s not worth it

25. Dalton: would wait until after the first of the year

26. Marion: need a webcam

27. Glenn C: Robert said he would bring his pc next time

28. John: motion to continue Zoom meetings through January; Alan seconded

29. Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes

30. Clayton Jernigan

31. Susan: he would like to vote this time; would like to approve him without paperwork

32. Chief Hatcher: you approved that already

33. Susan: Glenn, was his ID card mailed?

34. Glenn C: yes; Honorary. We still to make his full card

35. School Days

36. Susan: looking at Spring next year

37. Need to decide on content

38. Cost is $5/ student

39. 2C Phil: will that cover gas?

40. Susan: yes

41. Susan: need 3-5 people to help

42. 2C Phil: 7

43. John: do you have to set it up like before?

44. Susan: depends on Covid-19 & principals

45. John: can you do it 3 times per day?

46. Susan: depends on the school

47. Alan: a lot of schools have courtyards

48. Newsletter

49. Susan: need to give Carol Ann guidance & budget, tools on how to do it

50. Dalton: Carol Ann, do you have MS Word

51. Carol Ann: no, do you recommend Word?

52. Susan: I did it in Publisher

53. Carol Ann: how often will they go out?

54. Susan: quarterly

55. John: for future elections, do we need one before elections to include the ballots & resumes?

56. 2C Phil: ballots should be separate

57. Chief Hatcher: pick a work day each month and put it in the newsletter

58. For articles, contact Glenn T, John T, all of government

59. Carol Ann: has there been a particular topic each quarter?

60. Chief Hatcher: whatever is relevant at the time

61. Susan: also include all Pauwaus of the year

62. John: suggest sending them out September, December, March, June- early in the month and include dates of solstice & equinox ceremonies

63. John: how are we going to print them?

64. Dalton: last time, through M&M

65. Susan: you can email the newsletter to them

66. Carol Ann: will they send a proof copy?

67. John: they print & mail

68. Susan: I’ll send Carol Ann some samples

69. Susan: Dalton, send information for nonprofit to Carol Ann, 2C Cheryl, Starla

70. Turning off Office 365

71. Table Resolutions until open meeting

72. John: suggest Zoom meeting just for resolutions

73. Dalton: can also do it in FB Rooms

74. John: can we send the resolution out as a reading?

75. Chief Hatcher: yes

76. John: motion that resolution on membership renewal be sent out to the membership as an open reading with criteria they can email suggestions; Dalton seconded

77. Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes

78. John rescind the motion

79. John: motion that resolution on candidate requirements be sent out to the membership as an open reading with criteria they can email suggestions; Dalton seconded

80. Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes

81. Parliamentarian

82. John: any response from the Elders?

83. Chief Hatcher: contacted Dan; he said it was good with him

84. Chief Hatcher: need a replacement for Frank

85. Becky would be happy to fill the parliamentarian position

86. John: did you talk to Wayne T?

87. Chief Hatcher: not recently, but he didn’t want it before

88. Chief Hatcher: John, talk to Wayne about the position

89. New Business

90. Committee Reports

91. Buildings & Grounds: Glenn

92. Have gotten swells put in, need to finish dirt when it’s dry

93. Arts & Crafts: Susan

94. Nothing new

95. Thanksgiving: Jerry S will buy 10 boston butts for Donnie to cook

96. Alan: will also cook if people need me

97. Glenn C: still interested in a Turkey Shoot (perhaps next year) and for Council to approve long guns

98. 2C Phil: should be bow & arrows, blowguns

99. Marion: get Ms. Harmon on the email list

John motioned to close the meeting; Dalton seconded.

Meeting adjourned at 8:16 pm.

Respectfully submitted by Michelle Hatcher on 12/3/2020 at 4:28 am.