October 2020 Open Meeting
Tribal Open Meeting Summary 10/2/2020 held via Zoom
CM’s Marion, Dalton, Susan, Alan, John present. 2C Phil & Members Glenn Cook, Carol Ann Para present.
Financial Report (according to CNB site)
General Fund: $17991.57
Building Fund: $3691.89
August/ September summaries approved
Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes
Old Business
Susan: Ballots need to be mailed
Rick says he got 1
They haven’t been mailed yet; only Council received the ballot to be approved
Dalton suggests mailing them soon
Susan: nothing from the Elders yet
2C Phil: they would be fine with us moving on this without them
John: Do we need a return date? Give them to 11/15
2C Phil: need to change swearing-in ceremony
Alan: they counted ballots at winter solstice last time
Susan: send it to M&M; need list of members age 18+ so they can do labels
John: cost?
Susan: unsure, have to have the number of names to get a quote
Meetings
Rick & Susan talked beforehand
Susan: go back to office meetings & stay 6ft apart on a Sat/ Sun afternoon
John: we could try outside, but fine with Zoom until 1/1
If 1 person feels uncomfortable being there, then it’s not worth it
Dalton: would wait until after the first of the year
Marion: need a webcam
Glenn C: Robert said he would bring his pc next time
John: motion to continue Zoom meetings through January; Alan seconded
Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes
Clayton Jernigan
Susan: he would like to vote this time; would like to approve him without paperwork
Chief Hatcher: you approved that already
Susan: Glenn, was his ID card mailed?
Glenn C: yes; Honorary. We still to make his full card
School Days
Susan: looking at Spring next year
Need to decide on content
Cost is $5/ student
2C Phil: will that cover gas?
Susan: yes
Susan: need 3-5 people to help
2C Phil: 7
John: do you have to set it up like before?
Susan: depends on Covid-19 & principals
John: can you do it 3 times per day?
Susan: depends on the school
Alan: a lot of schools have courtyards
Newsletter
Susan: need to give Carol Ann guidance & budget, tools on how to do it
Dalton: Carol Ann, do you have MS Word
Carol Ann: no, do you recommend Word?
Susan: I did it in Publisher
Carol Ann: how often will they go out?
Susan: quarterly
John: for future elections, do we need one before elections to include the ballots & resumes?
2C Phil: ballots should be separate
Chief Hatcher: pick a work day each month and put it in the newsletter
For articles, contact Glenn T, John T, all of government
Carol Ann: has there been a particular topic each quarter?
Chief Hatcher: whatever is relevant at the time
Susan: also include all Pauwaus of the year
John: suggest sending them out September, December, March, June- early in the month and include dates of solstice & equinox ceremonies
John: how are we going to print them?
Dalton: last time, through M&M
Susan: you can email the newsletter to them
Carol Ann: will they send a proof copy?
John: they print & mail
Susan: I’ll send Carol Ann some samples
Susan: Dalton, send information for nonprofit to Carol Ann, 2C Cheryl, Starla
Turning off Office 365
Table Resolutions until open meeting
John: suggest Zoom meeting just for resolutions
Dalton: can also do it in FB Rooms
John: can we send the resolution out as a reading?
Chief Hatcher: yes
John: motion that resolution on membership renewal be sent out to the membership as an open reading with criteria they can email suggestions; Dalton seconded
Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes
John rescind the motion
John: motion that resolution on candidate requirements be sent out to the membership as an open reading with criteria they can email suggestions; Dalton seconded
Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes
Parliamentarian
John: any response from the Elders?
Chief Hatcher: contacted Dan; he said it was good with him
Chief Hatcher: need a replacement for Frank
Becky would be happy to fill the parliamentarian position
John: did you talk to Wayne T?
Chief Hatcher: not recently, but he didn’t want it before
Chief Hatcher: John, talk to Wayne about the position
New Business
Committee Reports
Buildings & Grounds: Glenn
Have gotten swells put in, need to finish dirt when it’s dry
Arts & Crafts: Susan
Nothing new
Thanksgiving: Jerry S will buy 10 boston butts for Donnie to cook
Alan: will also cook if people need me
Glenn C: still interested in a Turkey Shoot (perhaps next year) and for Council to approve long guns
2C Phil: should be bow & arrows, blowguns
Marion: get Ms. Harmon on the email list
John motioned to close the meeting; Dalton seconded.
Meeting adjourned at 8:16 pm.
Respectfully submitted by Michelle Hatcher on 12/3/2020 at 4:28 am.