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October 2020 Open Meeting

Tribal Open Meeting Summary 10/2/2020 held via Zoom

  1. CM’s Marion, Dalton, Susan, Alan, John present. 2C Phil & Members Glenn Cook, Carol Ann Para present.

  2. Financial Report (according to CNB site)

  3. General Fund: $17991.57

  4. Building Fund: $3691.89

  5. August/ September summaries approved

  6. Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes

  7. Old Business

  8. Susan: Ballots need to be mailed

  9. Rick says he got 1

  10. They haven’t been mailed yet; only Council received the ballot to be approved

  11. Dalton suggests mailing them soon

  12. Susan: nothing from the Elders yet

  13. 2C Phil: they would be fine with us moving on this without them

  14. John: Do we need a return date? Give them to 11/15

  15. 2C Phil: need to change swearing-in ceremony

  16. Alan: they counted ballots at winter solstice last time

  17. Susan: send it to M&M; need list of members age 18+ so they can do labels

  18. John: cost?

  19. Susan: unsure, have to have the number of names to get a quote

  20. Meetings

  21. Rick & Susan talked beforehand

  22. Susan: go back to office meetings & stay 6ft apart on a Sat/ Sun afternoon

  23. John: we could try outside, but fine with Zoom until 1/1

  24. If 1 person feels uncomfortable being there, then it’s not worth it

  25. Dalton: would wait until after the first of the year

  26. Marion: need a webcam

  27. Glenn C: Robert said he would bring his pc next time

  28. John: motion to continue Zoom meetings through January; Alan seconded

  29. Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes

  30. Clayton Jernigan

  31. Susan: he would like to vote this time; would like to approve him without paperwork

  32. Chief Hatcher: you approved that already

  33. Susan: Glenn, was his ID card mailed?

  34. Glenn C: yes; Honorary. We still to make his full card

  35. School Days

  36. Susan: looking at Spring next year

  37. Need to decide on content

  38. Cost is $5/ student

  39. 2C Phil: will that cover gas?

  40. Susan: yes

  41. Susan: need 3-5 people to help

  42. 2C Phil: 7

  43. John: do you have to set it up like before?

  44. Susan: depends on Covid-19 & principals

  45. John: can you do it 3 times per day?

  46. Susan: depends on the school

  47. Alan: a lot of schools have courtyards

  48. Newsletter

  49. Susan: need to give Carol Ann guidance & budget, tools on how to do it

  50. Dalton: Carol Ann, do you have MS Word

  51. Carol Ann: no, do you recommend Word?

  52. Susan: I did it in Publisher

  53. Carol Ann: how often will they go out?

  54. Susan: quarterly

  55. John: for future elections, do we need one before elections to include the ballots & resumes?

  56. 2C Phil: ballots should be separate

  57. Chief Hatcher: pick a work day each month and put it in the newsletter

  58. For articles, contact Glenn T, John T, all of government

  59. Carol Ann: has there been a particular topic each quarter?

  60. Chief Hatcher: whatever is relevant at the time

  61. Susan: also include all Pauwaus of the year

  62. John: suggest sending them out September, December, March, June- early in the month and include dates of solstice & equinox ceremonies

  63. John: how are we going to print them?

  64. Dalton: last time, through M&M

  65. Susan: you can email the newsletter to them

  66. Carol Ann: will they send a proof copy?

  67. John: they print & mail

  68. Susan: I’ll send Carol Ann some samples

  69. Susan: Dalton, send information for nonprofit to Carol Ann, 2C Cheryl, Starla

  70. Turning off Office 365

  71. Table Resolutions until open meeting

  72. John: suggest Zoom meeting just for resolutions

  73. Dalton: can also do it in FB Rooms

  74. John: can we send the resolution out as a reading?

  75. Chief Hatcher: yes

  76. John: motion that resolution on membership renewal be sent out to the membership as an open reading with criteria they can email suggestions; Dalton seconded

  77. Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes

  78. John rescind the motion

  79. John: motion that resolution on candidate requirements be sent out to the membership as an open reading with criteria they can email suggestions; Dalton seconded

  80. Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes

  81. Parliamentarian

  82. John: any response from the Elders?

  83. Chief Hatcher: contacted Dan; he said it was good with him

  84. Chief Hatcher: need a replacement for Frank

  85. Becky would be happy to fill the parliamentarian position

  86. John: did you talk to Wayne T?

  87. Chief Hatcher: not recently, but he didn’t want it before

  88. Chief Hatcher: John, talk to Wayne about the position

  89. New Business

  90. Committee Reports

  91. Buildings & Grounds: Glenn

  92. Have gotten swells put in, need to finish dirt when it’s dry

  93. Arts & Crafts: Susan

  94. Nothing new

  95. Thanksgiving: Jerry S will buy 10 boston butts for Donnie to cook

  96. Alan: will also cook if people need me

  97. Glenn C: still interested in a Turkey Shoot (perhaps next year) and for Council to approve long guns

  98. 2C Phil: should be bow & arrows, blowguns

  99. Marion: get Ms. Harmon on the email list



John motioned to close the meeting; Dalton seconded.

Meeting adjourned at 8:16 pm.

Respectfully submitted by Michelle Hatcher on 12/3/2020 at 4:28 am.



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591 Bluewater Rd, Aynor, SC 29511, United States