October 2020 Open Meeting

Tribal Open Meeting Summary 10/2/2020 held via Zoom

1. CM’s Marion, Dalton, Susan, Alan, John present. 2C Phil & Members Glenn Cook, Carol Ann Para present.

2. Financial Report (according to CNB site)

   1. General Fund: $17991.57

   2. Building Fund: $3691.89

3. August/ September summaries approved

   1. Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes

4. Old Business

   1. Susan: Ballots need to be mailed

      1. Rick says he got 1

         1. They haven’t been mailed yet; only Council received the ballot to be approved

      2. Dalton suggests mailing them soon

      3. Susan: nothing from the Elders yet

         1. 2C Phil: they would be fine with us moving on this without them

         2. John: Do we need a return date? Give them to 11/15

            1. 2C Phil: need to change swearing-in ceremony

         3. Alan: they counted ballots at winter solstice last time

         4. Susan: send it to M&M; need list of members age 18+ so they can do labels

            1. John: cost?

            2. Susan: unsure, have to have the number of names to get a quote

   2. Meetings

      1. Rick & Susan talked beforehand

      2. Susan: go back to office meetings & stay 6ft apart on a Sat/ Sun afternoon

         1. John: we could try outside, but fine with Zoom until 1/1

         2. If 1 person feels uncomfortable being there, then it’s not worth it

         3. Dalton: would wait until after the first of the year

         4. Marion: need a webcam

         5. Glenn C: Robert said he would bring his pc next time

         6. John: motion to continue Zoom meetings through January; Alan seconded

            1. Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes

   3. Clayton Jernigan

      1. Susan: he would like to vote this time; would like to approve him without paperwork

         1. Chief Hatcher: you approved that already

         2. Susan: Glenn, was his ID card mailed?

            1. Glenn C: yes; Honorary. We still to make his full card

   4. School Days

      1. Susan: looking at Spring next year

         1. Need to decide on content

         2. Cost is $5/ student

            1. 2C Phil: will that cover gas?

            2. Susan: yes

         3. Susan: need 3-5 people to help

            1. 2C Phil: 7

         4. John: do you have to set it up like before?

            1. Susan: depends on Covid-19 & principals

         5. John: can you do it 3 times per day?

            1. Susan: depends on the school

         6. Alan: a lot of schools have courtyards

   5. Newsletter

      1. Susan: need to give Carol Ann guidance & budget, tools on how to do it

      2. Dalton: Carol Ann, do you have MS Word

         1. Carol Ann: no, do you recommend Word?

            1. Susan: I did it in Publisher

      3. Carol Ann: how often will they go out?

         1. Susan: quarterly

         2. John: for future elections, do we need one before elections to include the ballots & resumes?

            1. 2C Phil: ballots should be separate

      4. Chief Hatcher: pick a work day each month and put it in the newsletter

         1. For articles, contact Glenn T, John T, all of government

      5. Carol Ann: has there been a particular topic each quarter?

         1. Chief Hatcher: whatever is relevant at the time

      6. Susan: also include all Pauwaus of the year

      7. John: suggest sending them out September, December, March, June- early in the month and include dates of solstice & equinox ceremonies

      8. John: how are we going to print them?

         1. Dalton: last time, through M&M

            1. Susan: you can email the newsletter to them

            2. Carol Ann: will they send a proof copy?

            3. John: they print & mail

            4. Susan: I’ll send Carol Ann some samples

            5. Susan: Dalton, send information for nonprofit to Carol Ann, 2C Cheryl, Starla

            6. Turning off Office 365

   6. Table Resolutions until open meeting

      1. John: suggest Zoom meeting just for resolutions

         1. Dalton: can also do it in FB Rooms

      2. John: can we send the resolution out as a reading?

         1. Chief Hatcher: yes

         2. John: motion that resolution on membership renewal be sent out to the membership as an open reading with criteria they can email suggestions; Dalton seconded

            1. Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes

            2. John rescind the motion

            3. John: motion that resolution on candidate requirements be sent out to the membership as an open reading with criteria they can email suggestions; Dalton seconded

            4. Marion-yes, Alan-yes, Dalton-yes, John-yes, Susan-yes

   7. Parliamentarian

      1. John: any response from the Elders?

         1. Chief Hatcher: contacted Dan; he said it was good with him

            1. Chief Hatcher: need a replacement for Frank

            2. Becky would be happy to fill the parliamentarian position

            3. John: did you talk to Wayne T?

            4. Chief Hatcher: not recently, but he didn’t want it before

            5. Chief Hatcher: John, talk to Wayne about the position

5. New Business

   1. Committee Reports

      1. Buildings & Grounds: Glenn

         1. Have gotten swells put in, need to finish dirt when it’s dry

      2. Arts & Crafts: Susan

         1. Nothing new

   2. Thanksgiving: Jerry S will buy 10 boston butts for Donnie to cook

      1. Alan: will also cook if people need me

   3. Glenn C: still interested in a Turkey Shoot (perhaps next year) and for Council to approve long guns

      1. 2C Phil: should be bow & arrows, blowguns

   4. Marion: get Ms. Harmon on the email list

John motioned to close the meeting; Dalton seconded.

Meeting adjourned at 8:16 pm.

Respectfully submitted by Michelle Hatcher on 12/3/2020 at 4:28 am.