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April 2016 Open Meeting Summary 04012016


Tribal Open Meeting Summary 04/01/2016 held at the Tribal Office in Aynor, SC

  1. CM’s Dalton, Mark, Rick, Homer, and Susan present. CoC John arrived later in the meeting.

  2. Open Forum held

  3. March minutes read

  4. Susan motioned to accept; Mark seconded

  5. Homer-yes, Susan-yes, Rick-yes, Mark-yes, Dalton-yes

  6. Financial Report

  7. General Fund: $9540.30

  8. Building Fund: $3520.24

  9. Online Votes

  10. 3/27 Contract for Donnie

  11. Homer-yes, Susan-yes, Rick-yes, Mark-yes, Dalton-yes

  12. 3/31 Lawnmower Repair

  13. Homer-yes, Susan-yes, Rick-yes, Mark-yes, Dalton-yes

  14. Old Business

  15. Policy Letters

  16. Camping on Grounds: Susan: stipulate walkpath for pets (outside treeline)

  17. Rick: fish is catch & release if using pond

  18. Rental of Office: rentor provides all equipment & supplies

  19. Waiver like on pauwau camping form

  20. Rental of Grounds: waiver like on pauwau form

  21. Rentor provides all equipment & supplies

  22. Mark: don’t think members should have to pay to use their property

  23. John: if your dues are current, you can rent

  24. Dalton, Susan rescinded motion on lawnmower repair; Donnie had it running at meeting

  25. Cemetery fund: $511

  26. Mark: need someone to make crosses & mark graves

  27. Larry volunteered

  28. Rick suggested pvc (looks like wood but won't rot)

  29. Cemetery Encroachment

  30. 2nd Chief Cheryl suggested filing in circuit court or sitting down with James’ family & our attorney

  31. New Business

  32. Open Forum Discussion

  33. Marion C attended fire keeper meeting

  34. Rick: Fishing Day: May 7: $685 budget

  35. CCU students not going home for break are planning to attend

  36. Contact Mayor

  37. Rick, Chief Hatcher, & John donated $100, Mark donated $50, Glenn donated $30

  38. John motion to spend up to $285 from general fund on this endeavor

  39. Homer-yes, Susan-yes, Rick-yes, Mark-yes, Dalton-yes, John-yes

  40. Committee Reports

  41. Arts & Crafts: Susan

  42. During Spring Equinox, 2nd Chief Phil demonstrated feather wrapping, Susan demonstrated medicine bags

  43. 3/23: grand opening Native American Studies at USC-Lancaster; have room until 2/2017

  44. Grants: Michelle

  45. SCAC: had to cut down the number of pictures I sent them by half

  46. Chief Hatcher: ATAC: funded at approximately $3800; has to be voted on by Horry County Council

  47. 2nd Chief Cheryl: need to track where attendees are coming from

  48. Short exit surveys with zip code

  49. Pauwau: Michelle

  50. 2nd Chief Cheryl made copies of the ad form

  51. CM Susan made copies of the flyer

  52. Looking for suggestions for this year’s front cover theme

  53. Having a fundraiser at Hog Heaven 6/14

  54. Next meeting 4/13 at the tribal office at 6pm

  55. Chief Hatcher: have local hotels write letters stating that they have increased occupancy during the dates of the pauwau

  56. Constitution: Dalton

  57. Need to go over the whole thing up to Wed before the next meeting

  58. Will make sure to send most current version to Council

  59. Buildings & Grounds: Larry

  60. Larry recently nominated to Chairperson

  61. Work Day Sat 4/9

  62. Drum: Rick

  63. Played at Johnnie F’s funeral

  64. 4/14 playing at Polynesian event

  65. Fuel Receipts

  66. $31.28 Check 679

  67. Homer-yes, Susan-yes, Rick-yes, Mark-yes, Dalton-yes, John-yes

  68. Membership Fees: Jeania

  69. Need to bring %

  70. 2nd Chiefs

  71. Send invoices for membership fees

  72. John: can’t do that until policy is changed

  73. Currently, a member can wait until their card expires and then pay their membership fees in full to bring themselves up-to-date

  74. Chief

  75. Meeting this week with Dr Poplin (federal recognition committee)

  76. Need to rescind previous decision to go through Congress

  77. Mark motioned to undo the petition to Congress and send one to BIA; Homer seconded

  78. Homer-yes, Susan-yes, Rick-yes, Mark-yes, Dalton-yes, John-yes

  79. 2nd Chief Cheryl: petition could be strengthened by archeological digs at Hobcaw

  80. Pauwau - Pee Dee- in McColl this weekend

  81. 4/14 Hokule’a event in Charleston

  82. Longest Walk 5: 23 cases of MRE’s coming

  83. Newsletter: need someone to take it over

  84. Would like Dan Fuller to represent us at Aynor Chamber of Commerce meetings

  85. We have trained Blackfeather Singers for us and 2 other tribes now

  86. Susan: Genealogical Protocols

  87. We can write procedures

  88. Next version of Family Tree Maker is the last one

  89. 2nd Chief Cheryl: we verify the work submitted; we don’t complete the work and then check the work too

  90. Susan: copier

  91. Will cost approximately $2700 to replace

Mark motioned to close the meeting; Susan seconded.

Meeting adjourned 9:45 pm.

Respectfully submitted by Michelle Hatcher on 04/07/16 at 11:52 am.

#minutes #meeting

Phone (843) 358-6877

591 Bluewater Rd, Aynor, SC 29511, United States